Executive Assistant

The Executive Assistant to the Dean of the Women’s College at Stephens College provides high-level administrative and project support for the Dean and for undergraduate and graduate programs in the College, including clinical health care programs. The Executive Assistant works collaboratively with other administrative assistants in the College to prioritize and complete College business, exercises independent judgement, maintains a high level of confidentiality, demonstrates initiative, is able to multi-task and manage competing priorities, and develops in-depth knowledge of the programs within the College and the needs of the office.

Essential Duties & Responsibilities

• Coordinate recurring tasks of the Dean’s office, including but not limited to: purchasing & budget tracking; faculty & class travel; scheduling of meetings; event planning; facilities, maintenance, and IT requests; compliance reporting; course & room scheduling/needs; faculty and staff hires; and the work of student interns and employees.
• Update and maintain current College procedures to improve efficiency.
• Ensure compliance with policy and procedure in all College operations.
• Be the lead contact for the College and the Dean’s office for employees of the College, prospective students, parents, the public, and other parties.
• Coordinate with other units on campus, including other administrative leads within the College, to ensure timely completion of College tasks.
• Collect, organize, and archive data on College and program performance.
• Other duties as assigned.

Requirements

Qualifications

• Bachelor’s degree required.
• Five (5) years of experience in providing progressively responsible administrative support with experience working in a fast- paced environment with multiple ongoing responsibilities.
• Outstanding interpersonal, customer service, and organizational skills.
• Ability to effectively communicate and engage across all levels of staff, faculty, and leadership.
• Excellent written and verbal communication skills.
• Strong attention to detail; exceptional organization and time management skills.
• Ability to work independently and respond to changing needs and responsibilities.
• Experience with Microsoft Office products, Adobe products, web services, and database systems.

Preferred/Highly Desired

• Experience in higher education.
• Ability to handle large databases and generate concise and informative reports.
• Ability to self-train and train others on new technology.