Archived listing. The details below describe a past opening.
Stefanini Group is hiring! Stefanini is looking for an Administrative Assistant in St. Louis, MO 63122 For quick Apply, please reach out to Ashish Gupta, call 248 582 6546/ email: ashish.gupta@stefanini.com
Job Title: Administrative Assistant Location: 3568 Tree Court Industr. Blvd, St. Louis, MO 63122 Schedule: 8:00 AM to 5:30 PM; 30 minutes lunch; M-F Hours per week: 34
Qualifications
- 100% onsite.
- High school diploma/GED with a minimum of two years of experience in providing administrative support in a business environment. This includes travel scheduling, expense reporting, invoice processing and event scheduling and planning.
- Technical skills, administrative skills, people skills, organization skills.
- Will support onboarding and training process.
- Excellent computer skills including Microsoft applications Word, Excel, PowerPoint, and email use.
- Possess strong communications and organization skills.
- Multi-task oriented and able to manage tight deadline demands with attention to details and follow-up activity.
- Professional and mature demeanor with strong team orientation.
- Strong customer focus, especially critical for interactions over the phone.
- Strong interpersonal skills, able to work across functions and manage outside vendors.
Preferred
- Associate Degree or Bachelor's degree in either Business or Marketing or related field.
- Working knowledge of databases such as Microsoft Access.
Responsibilities
The Administrative Assistant / Administrative Associate will support the department by managing daily office functions to ensure efficiency of operation of the group, including, but not limited to:
- Independently initiating actions, monitoring the process, and following through to completion or resolution of all phases of assignments.
- Scheduling appointments and maintaining calendars.
- Oversee onboarding process.
- Scheduling, coordinating, and facilitating meetings, MS Teams conferences; scheduling, organizing and managing logistics for events and travel arrangements (both domestic and international).
- Monitoring, reconciling, and assisting with fiscal administration for local St. Louis sites and vendors. Interacting with Regional and Global teams.
- Financial management - Processing and tracking invoices and payments for manufacturing, team and site support.
- Establishing and maintaining effective working relationships; serving as the first point of contact in communication for teams.
- Supply procurement and physical resource management; Purchasing card documentation and reconciliation.
- Use SAP reporting tools to provide requested data/information.
- Utilize various software, including Dakota, LMS, Outlook, Microsoft Office, SAP to update data, produce customized reports, presentations, documents, databases, journals, and correspondence.
- Record retention management - establishing, updating, and maintaining files and records.
- Utilize discretion and maintain confidentiality in handling sensitive documents.
- Contract management - steward submission and approval process, tracking and resolution.
- Assist with group projects and function as back-up administrative resource for other groups when needed. Experience using Outlook, SAP, and SharePoint.
Comments/Special Instructions
- Note: Travel between the offices is what is stated in "10% travel". One of the buildings is 2 miles away, so all candidates will be required to drive and must have reliable transportation.
Stefanini takes pride in hiring top talent and developing relationships with our future employees. Our talent acquisition teams will never make an offer of employment without having a phone conversation with you. Those face to face conversations will involve a description of the job for which you have applied. We also speak with you about the process including interviews and job offers.
About Stefanini Group The Stefanini Group is a global provider of offshore, onshore and near shore outsourcing, IT digital consulting, systems integration, application, and strategic staffing services to Fortune 1000 enterprises around the world. Our presence is in countries like the Americas, Europe, Africa, and Asia, and more than 400 clients across a broad spectrum of markets, including financial services, manufacturing, telecommunications, chemical services, technology, public sector, and utilities. Stefanini is a CMM level 5, IT consulting company with a global presence. We are CMM Level 5 company.
Responsibilities
The Administrative Assistant / Administrative Associate will support the department by managing daily office functions to ensure efficiency of operation of the group, including, but not limited to:
- Independently initiating actions, monitoring the process, and following through to completion or resolution of all phases of assignments.
- Scheduling appointments and maintaining calendars.
- Oversee onboarding process.
- Scheduling, coordinating, and facilitating meetings, MS Teams conferences; scheduling, organizing and managing logistics for events and travel arrangements (both domestic and international).
- Monitoring, reconciling, and assisting with fiscal administration for local St. Louis sites and vendors. Interacting with Regional and Global teams.
- Financial management - Processing and tracking invoices and payments for manufacturing, team and site support.
- Establishing and maintaining effective working relationships; serving as the first point of contact in communication for teams.
- Supply procurement and physical resource management; Purchasing card documentation and reconciliation.
- Use SAP reporting tools to provide requested data/information.
- Utilize various software, including Dakota, LMS, Outlook, Microsoft Office, SAP to update data, produce customized reports, presentations, documents, databases, journals, and correspondence.
- Record retention management - establishing, updating, and maintaining files and records.
- Utilize discretion and maintain confidentiality in handling sensitive documents.
- Contract management - steward submission and approval process, tracking and resolution.
- Assist with group projects and function as back-up administrative resource for other groups when needed. Experience using Outlook, SAP, and SharePoint.
Comments/Special Instructions
- Note: Travel between the offices is what is stated in "10% travel". One of the buildings is 2 miles away, so all candidates will be required to drive and must have reliable transportation.
Stefanini takes pride in hiring top talent and developing relationships with our future employees. Our talent acquisition teams will never make an offer of employment without having a phone conversation with you. Those face to face conversations will involve a description of the job for which you have applied. We also speak with you about the process including interviews and job offers.
About Stefanini Group The Stefanini Group is a global provider of offshore, onshore and near shore outsourcing, IT digital consulting, systems integration, application, and strategic staffing services to Fortune 1000 enterprises around the world. Our presence is in countries like the Americas, Europe, Africa, and Asia, and more than 400 clients across a broad spectrum of markets, including financial services, manufacturing, telecommunications, chemical services, technology, public sector, and utilities. Stefanini is a CMM level 5, IT consulting company with a global presence. We are CMM Level 5 company.