Workday Project Coordinator

Description

Please note: The starting salary offer will be determined based on the successful candidate’s qualifications within the budgeted salary range of $85,000 - $110,000 annually. However, there is the potential for longevity, growth, and salary progression for the individual once employed. Hybrid: Our physical office is in Olympia, WA.?We offer flexible work schedules and locations. This is a hybrid position where most of the work allows for telework. However, you will need to travel to in-person activities, meetings, and events according to business needs. ? Why work for OFMThe Office of Financial Management (OFM) serves as the backbone of Washington state government. Our mission is to make our state a better place by connecting people, budgets, policies, data, and systems for state agencies and the Legislature. Our team includes budget advisors, researchers, and other experts, all dedicated public servants working towards an equitable future for every Washingtonian. If you want to play a key role in enhancing how state government serves its citizens, you’ve found the right place. Join us in making a meaningful difference for every Washingtonian!

The job opportunity The Office of Financial Management's (OFM) mission is to empower Washingtonians by helping state agencies and the Legislature connect people, budgets, policies, data, and systems.

The Workday System will serve as the state’s repository for enterprise-wide financial, procurement, budgeting, and human resources information and will support related business processes across every state agency. The Workday Services program maintains and enhances this system and supports users to help ensure their effective use of the product.

The Workday Project Coordinator supports the successful delivery of technology projects and system enhancements within the Workday Services program. The position coordinates project activities, monitors progress and risks, and facilitates communication and collaboration among technical teams, program leadership, and participating agencies to support alignment on priorities, timelines, and deliverables. This role helps maintain consistent project practices, effective use of project management tools, and continuity of project and release management activities to support the reliable operation and ongoing improvement of the state's enterprise Workday system.

What you’ll work on:Manage Information Technology Projects, implementing new technologies and integrating new technologies with existing systems and applications.

• Manage efforts to identify, document, update, and monitor project tasks, deliverables, and timelines, and coordinate with team members to keep workflow on track.
• Identify potential problems and drive resolution by conducting risk assessments, identifying critical issues, documenting, and creating mitigation strategies. Understand when to escalate as appropriate.

Lead for teams’ support in Azure DevOps (ADO).

• Create ADO processes and documentation to include ADO wikis and training guides.
• Inform and train stakeholders on the Agile framework used by internal teams (Kanban) and tools (ADO), so there is a common understanding of execution and monitoring of project work.

Coordinate communication of key project information (i.e., issues, risks, changes, accomplishments) to stakeholders.

• Oversee timely project communications to include status reports, ADO dashboards and reports, and release notes.
• Generate and/or review project communications content.
• Communicate readiness and project status to key stakeholders.
• Coordinate and/or facilitate internal team and stakeholder meetings as well as external stakeholder meetings.
• Document meeting outcomes and action items.
• Develop and coordinate governance and stakeholder presentations and materials for internal and/or external stakeholders.

Collaborate with the One Washington program.

• Support engagements with internal and external stakeholders to clearly define project needs, issues, cycles, processes, tools, technology, and expectations needed for the program and its workstreams to meet objectives.
• Engage with the program on establishing plans of action, setting priorities, establishing timelines, and leveraging resources.

Act as backup for the primary Project Manager and Release Manager on an as-needed basis.

• Fill in for the Project Manager and Release Manager for short timeframes.
• Ensure continuity of work while the Project Manager or Release Manager is away.

What we need you to bring:Required Qualifications:

• Advanced working knowledge of Agile project management methodologies, particularly Kanban, to coordinate and monitor project tasks, deliverables, dependencies, and timelines.
• Advanced experience administering or supporting Azure DevOps (ADO), including work item tracking, dashboards, reporting, documentation, and process development.
• Demonstrated strong ability to identify project risks and issues, and schedule impacts; coordinate mitigation strategies and recognize when escalation is needed for decisions involving high costs, scope changes, or downstream impacts.
• Experience coordinating project schedules, dependencies, and deliverables across teams with shared resources and competing priorities, including facilitating team huddles, release planning, meetings, and follow-up activities.
• Experience in collaborating with technical teams, business partners, and agency representatives to clarify project needs, maintain accurate project documentation, and support shared understanding of project requirements, priorities, and timelines.
• The ability to communicate complex project information clearly and accurately in written and verbal formats, including project status reports, executive presentations, release notes, and risk or issue updates.
• The ability to take action to learn and grow.
• The ability to meet the needs of others.

Desired Qualifications:

• Experience in supporting technology projects or enterprise business systems.
• Experience with release management processes and coordinating system deployments.
• Experience collaborating across multiple organizations, agencies, vendors, or external stakeholders.

We are most interested in finding the best candidate for the job, and that candidate may be one from a less traditional background. Don’t let doubts stop you from applying for this position. If you have transferable experience, please tell us about it or contact us with questions about the required qualifications and how your experience relates to them.Supplemental Information What we offer At OFM, we foster a culture of integrity, innovation, inclusion, and belonging. We value both learned and lived experiences, believing that diversity makes us stronger. To support your health and well-being, we offer a variety of benefit programs for our employees. Please visit our Recruitment Page for a full list of benefits available to employees. Here’s a quick glance at some of the unique benefits that OFM offers:

• An environment of diversity, equity, inclusion, and belonging
• Medical, Dental, Vision, and Life Insurance
• 12 paid holidays, 14 paid vacation days (minimum), and 12 days of sick leave per year
• State retirement programs

Application Process:

Once you’ve decided to apply for a state government job, you’ll complete an online application to showcase your qualifications. Keep in mind that once you submit the application, a real person will read it. We do not use AI or any other technology to screen your application and reject it. Please ensure you provide clear, detailed information about your work history so your qualifications can be accurately assessed. We will contact the top candidates directly to schedule interviews. If you require a reasonable accommodation during the application process, please call 7-1-1 or 1-800-833-6384.

When completing your application, please attach all of the following required documents:

• Cover letter: describing your qualifications for this specific position
• Resume: that details your applicable experience and education.
• References: at least three professional references and their current contact information.

Questions:

OFM's Staff ASL interpreter is available to all deaf and hard-of-hearing applicants. For questions about this recruitment or to request a reasonable accommodation in the application or interview process, please email us at TalentAcquisition@ofm.wa.gov. The Office of Financial Management is an equal opportunity employer. We strive to create a working environment that includes and respects diversity in culture, race, ethnicity, sexual orientation, and gender identity. Women, racial and ethnic minorities, persons with disabilities, persons over 40 years of age, and disabled and Vietnam-era veterans are encouraged to apply.

This position is exempt from civil service rules. For more information, please see WAC 357-19-195.

Benefits

More than Just a Paycheck! Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.

We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.

Read about our benefits:

The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.

Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.

Insurance Benefits Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.

Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.

To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.

Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.

Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.

The Washington State Employee Assistance Program promotes the health and well-being of employees.

Retirement and Deferred Compensation State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.

Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.

Social Security All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.

Public Service Loan Forgiveness If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.

Holidays Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.

Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.

Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.

Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.

Sick Leave Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.

Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.

Vacation (Annual Leave) Full-time employees accrue vacation leave at the rates specified in WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.

Part-time employees accrue vacation leave hours in accordance with WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.

Pay status includes hours worked, time on paid leave and paid holiday.

As provided in WAC 357-58-175, an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.

Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.

Military Leave Washington State supports members of the armed forces with 21 days paid military leave per year.

Bereavement Leave Most employees whose family member or household member dies, or for loss of pregnancy, are entitled to five (5) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.

Additional Leave Leave Sharing Parental Leave Family and Medical Leave Act (FMLA) Leave Without Pay

Please visit the State HR Website for more detailed information regarding benefits.

Updated 01-07-2026