Executive Assistant / Exec2

Working Title: Executive Assistant

Job Class: Executive 2

Agency: Direct Care and Treatment

• Job ID : 98203
• Location : Vadnais Heights
• Telework Eligible : Yes - 50%
• Full/Part Time : Full-Time
• Regular/Temporary : Unlimited
• Who May Apply : Open to all qualified job seekers
• Date Posted : 11/04/2026
• Closing Date : 11/17/2026
• Hiring Agency/Seniority Unit : Direct Care and Treatment / DCT Moose Lake AFSCME
• Division/Unit : MSOP Admin Svcs / MSOP Executive Operations
• Work Shift/Work Hours : Day Shift / 8am-4:30pm
• Days of Work : Monday - Friday
• Travel Required : Yes up to 10%
• Salary Range: $26.58 - $36.86 / hourly; $55,499 - $76,963 / annually
• Classified Status : Classified
• Bargaining Unit/Union : 206 - Clerical/AFSCME
• Work Area : MSOP Executive Operations
• FLSA Status : Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

Direct Care & Treatment (DCT) is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DCT does not participate in E-Verify.

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This position requires an employee to be onsite at least 50% of the time, with some opportunity to perform work from a telework location.

The Minnesota Sex Offender Program (MSOP) is a residential, sex offense specific treatment program in a secure setting that provides services to over 700 individuals who have been civilly committed following a pattern of sexually harmful behavior. MSOP is a national leader in the field and is committed to providing services on the leading edge of the comprehensive evaluation, treatment, and management of clients. With facilities located in Moose Lake and St. Peter, MN, MSOP offers a stable career where you can make a meaningful impact on public safety in Minnesota every day.

MSOP is seeking an individual to join our team for an exciting and rewarding opportunity as an Executive Assistant . The Executive Assistant provides oversight and accountability for the daily operations, executive level transactions, work and information flow, and technical support services for the Minnesota Sex Offender Program (MSOP) Central office. Administrative support includes the provision and coordination of clerical support such as organizing meetings with internal and external stakeholders, writing and editing confidential written business communications, coordinating billing invoices for central office managers, providing administrative support in projects and processing confidential business documents and forms.

Responsibilities include but are not limited to:

• Providing, operational, analytical, and administrative support to the Executive Director and other members of the Minnesota Sex Offender Program senior management team
• Providing a wide range of administrative support functions including business travel coordination; managing the Executive Director’s calendar; proofreading written materials for accuracy, formatting and readability, word processing and maintaining spreadsheets or databases; and maintaining the office supply inventory
• Serving as the business link and a visible contact point with the Executive Director's office; triages and handles the service needs and concerns of callers, e.g., government entities, legislators, clients, family members of clients, and others
• Coordinating interactions with Direct Care and Treatment (DCT) and Department of Human Services (DHS) staff, stakeholder groups, and other high profile individuals and entities including preparing and handling reports, confidential documents and other communications
• Coordinating and tracking client grievance appeals and log letters
• Coordinating and overseeing all administrative activities and daily functions while anticipating required adjustments
• Overseeing documentation for Strategic Planning process and updates
• Much of this work is confidential in nature, and the incumbent must handle and communicate this sensitive information appropriately, as well as in accordance with policy, guidelines, and law.

Minimum Qualifications

Communication Skills: Demonstrated ability supporting C- level suite management with the ability to understand, interpret, and execute detailed oral and written instructions with no oversight.

Customer Service Skills: Proven experience with supporting C- level suite service needs including; handling difficult phone calls and directing sensitive informational needs to the general public, media, legislative personnel and other constituents.

Database, Documents and Record Management: Collect and analyze data to prepare reports and maintain databases according to established policies and procedures. Ensuring that records & documents are maintained according to statutory retention requirements

English Language Advanced knowledge of the English language (spelling and grammar) sufficient to compose, analyze, edit and independently summarize data & reports with minimal review and errors.

Spreadsheets: Proficiency and skill in using Excel to create, edit and track information especially for assuring professional appearance and accuracy.

Typing/Keyboard: Skills sufficient to compose meeting agendas, handouts, meeting notes, reports, letters, and data summaries.

Word Processing: Proven Skills composing public and highly sensitive correspondence and reports for upper-level management. These documents include letters, memos & reports. Skills should be sufficient to develop, format and modify these docs with perfect accuracy.

Preferred Qualifications

• Associates degree or higher in Administrative Services, Business or related field
• At least 3 years of experience supporting upper-level management
• Ability to plan, organize and prioritize a variety of work activities and schedules for multiple leaders.
• Knowledge of data privacy laws governing confidential information.
• Strong SharePoint experience
• Previous experience providing administrative support in state or local government or other public sector organizations.
• Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures

Additional Requirements

To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

REFERENCE/BACKGROUND CHECKS – Direct Care & Treatment will conduct reference checks to verify job-related credentials and criminal background check prior to appointment.

EDUCATION VERIFICATION - Applicants will be required to provide a copy of their high school diploma at time of interview OR copies of their college transcript or college degree/diploma at time of interview. Copies of the college degree/diploma are acceptable ONLY if it clearly identifies the field in which it was earned.

Direct Care & Treatment (DCT) healthcare facilities require employees to provide documentation that they are free from tuberculosis (TB) through a blood test prior to employment. DCT does not accept TB skin testing.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.