Program Consultant

Job Posting

Important Recruitment Information for this vacancy Job Posting closes: Open until filled Required documents (as listed in Qualifications and Required Documents sections) must be uploaded by close date. Incomplete applications may not be considered. Agency Information Kansas Department for Children and Families | www.dcf.ks.gov Prevention and Protection Services Southwest Region / Negotiable between Garden City, Dodge City, Liberal, Great Bend, Hutchinson, McPherson, Newton, and Emporia About the Position Who can apply: External (anyone) Classified/Unclassified Service: Classified Full-Time/Part-Time: Full-Time Regular/Temporary: Regular Work Schedule: Monday-Friday Eligible to Receive Benefits: Yes Veterans' Preference Eligible: Yes Compensation: $18.44 hourly. Salary may be dependent upon the candidate’s qualifications and experience. Employment Benefits In addition to the starting salary, the State of Kansas offers a significant benefits package that is available the first day of employment. All benefits eligible, full-time employees may elect to enroll in:

• Health Insurance including medical, dental, vision (plus optional partner/dependent coverage at reduced cost)
• Creation of and contribution to your personal KPERS defined Retirement benefit
• 9-10 paid, annual holidays
• 12 paid, annual vacation days
• 12 paid, annual sick days
• 1 paid Discretionary Day
• Your personal life insurance policy equal to 150% of your starting salary

*This benefits package represents additional annual compensation. Visit the Employee Benefits page for more information. Position Summary & Responsibilities The Kansas Department for Children and Families is hiring innovators and leaders. If you believe people have the capacity to progress, succeed, grow, and do well in life, you can discover your purpose here! Find more than just a job with DCF. You can be part of the growth and opportunity for our team to help serve the individuals and families in your community. Thrive With Us and find your career and purpose!

• Assists in the management of the Regional PPS resources including staff.
• Monitors quality assurance through use of reports and data evaluation to ensure program is meeting the agencies outcomes.
• Will ensure the trackers are being utilized and uniform across the region. This would include the columns and color shading. This position will utilize the trackers to pull monthly numbers from each month for each CPS/CPI/FSC/HSA.
• Reconcile, correct and resolve data entry errors upon immediate discovery.
• Analyzes data and plans for program improvement, corrective action and training.

View the full position description:

Qualifications

Minimum Qualifications: *If a driver’s license is required, a copy must be sent to your recruiter following the interview.* Six months of experience in planning, implementing and monitoring activities relevant to the agency’s programs. Education may be substituted for experience as determined relevant by the agency. Valid Driver’s license.

Post-Offer, Pre-employment Requirements:

Security Clearance: A background check (KBI - criminal background, welfare fraud, driver's license and Child/Adult Abuse and Neglect Central Registry) is required for all positions with the Department for Children and Families (DCF) as a condition of employment, which may include fingerprinting and FBI check. Security clearance must be obtained prior to employment with DCF. Must maintain security clearance throughout employment. Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law. If you have a missing tax return(s) or you owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at 785-296-3199. Kansas Department of Revenue - Tax Clearance Frequently Asked Questions Recruiter Contact Information Email: Janessa.schuetz@ks.gov Please reference Job ID Number: 223699 Job Application Process First Sign in or register as a New User. Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications. Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications. Start your draft job application, upload other required documents, and Submit when it is complete. Manage your draft and submitted applications on the Careers> My Job Applications page. Check your email and My Job Notifications for written communications from the Recruiter. Email – sent to the Preferred email on the My Contact Information page Notifications – view the Careers> My Job Notifications page Helpful Resources at jobs.ks.gov: “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions" Required Documents* for this Application to be Complete Upload these on the Careers - My Job Applications page

• State of Kansas online application
• Resume
• Cover letter
• Legible copy of valid driver’s license (if driver’s license is required)
• Transcripts** (if educational requirements are listed for this position) **If degree is a requirement listed, transcript must show proof of graduation or degree obtained.
• DD214 (if you are claiming Veteran’s Preference)

*Required documents must be uploaded by close date. Incomplete applications may not be considered. Helpful Resources at jobs.ks.gov: “How, What, & Where do I Upload Documents”. How to Claim Veterans Preference Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determined by the hiring manager. Learn more about claiming Veteran’s Preference How to Claim Disability Hiring Preference Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager. Learn more about claiming Disability Hiring Preference PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be sent either by fax to (785) 296-7712, scanned and emailed to Gustavo.Victoriano@ks.gov, or can be mailed/delivered in person to: ATTN: Disability Hiring Preference Coordinator Office of Personnel Services Landon State Office Building 900 SW Jackson, Rm 401 Topeka, KS 66612 Equal Employment Opportunity The State of Kansas is an Equal Opportunity Employer. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter. E-Verify: DCF participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Full Position Description:

No. Each Task and Indicate Percent of Time

E or M The person in this position has access to protected health information (PHI) under the provisions of the Heath Information Portability Act of 1996 (HIPPA) Privacy Rule. PHI must be treated in accordance with the provisions of the HIPAA Privacy Regulation including the requirements for safeguarding, releasing and recording the release of such information. The person will receive training in the provision of the HIPAA Privacy Regulations as they relate to the duties of this position and has signed a confidentiality agreement.

In addition to the tasks listed below, the incumbent is expected to communicate the Mission, Vision and Guiding Principles of the agency to peers, clients and the public; identify personal strengths and developmental needs to increase job performance and long-term career growth. Continually analyze work processes, seek new approaches and make recommendations to enhance efficiency and effectiveness of the agency. Works in a harmonious and cooperative fashion with other staff to provide efficient and effective customer service. Uses free time as available to assist other staff in the completion of work assignments. Contributes to a positive work environment through a positive, helpful, courteous demeanor towards staff, clients, and the general public. Adheres to appropriate standards of conduct regarding the use of leave and reports to work on time.

30%

30%

30%

10%

E

E

E

E

Service Delivery/Case Management -

• Assists in the management of the Regional PPS resources including staff.
• Monitors quality assurance through use of reports and data evaluation to ensure program is meeting the agencies outcomes.
• Will ensure the trackers are being utilized and uniform across the region. This would include the columns and color shading. This position will utilize the trackers to pull monthly numbers from each month for each CPS/CPI/FSC/HSA.
• Reconcile, correct and resolve data entry errors upon immediate discovery.
• Analyzes data and plans for program improvement, corrective action and training.
• Evaluates workflow, processes and protocols to identify efficient use of staff and fiscal resources.
• Interprets policy and procedures and coordinates interpretations with the Program Administrator.
• This position will ensure that HSA/FSC follow up with the service provider for children under the age of one when referrals to infant toddler services has been made and services are being provided.
• This position will ensure follow up when a Child Sexual Behavior Problems referral has been submitted to another agency and that services are being delivered.
• This position ensures the flow of conversation between contract staff/providers and DCF program staff to include, but not limited to foster care and adoption files.
• This position shall lend administrative support by assisting the PPS CPS and Supervisor with completion of forms and maintenance of case files in KIDS.
• Ensure the timeliness of paperwork for referrals to family first, family preservation, and foster care as well as completing data entry in Carematch. Ensures releases of information are timely and then submitting the referral to the appropriate agencies.
• Ensures appropriate notice is given to relatives per policy 2750.
• This position monitors and oversees FSC’s and HSA’s in gathering information for meetings, case reviews, and audits as requested by the Assessment and Prevention Services Administrator. Ensures timeliness in gathering of court documents, accuracy of records requests, police reports and medical records to ensure safety of children
• This position will also support unit by taking minutes of meetings.

Leadership –

• Fosters a commitment to support the agency in achieving its mission, visions and guiding principles.
• Identifies needs for community and agency services and works closely with resource agents to establish and improve delivery of services.
• Models’ behavior expected of others and ensures relations within the region, are constructive; demonstrate mutual support, trust, respect and values diversity. Demonstrates open, honest, respectful and professional communication, encourages constructive expression of differing viewpoints. Facilitates the resolution of conflicts.
• Attends and participates in agency related training and attends workshops to enhance skills necessary to perform tasks related to the position.
• This position will also support unit by attending and presenting at regional and individual supervisor meetings on identified topics of interest and/or gathering any team updates or changes in processes or procedures. Employee will also support unit by taking minutes of meetings.

Human Resource Management

• Provides leadership, guidance and direction to PPS clerical staff in all matters involving program administration and management within the Southwest region.
• Supervises clerical support to unit and division by tracking data, monitors and serves as a scheduler for intakes to assure timely assignment, creating, maintaining and uploading case files.
• Ensures recruitment, selection and hiring actions meet civil service guidelines and personnel rules and regulations.
• This position will be responsible for training new and existing clerical staff the department hires to ensure consistency within the region. Evaluates program changes and outcomes. Actively supports the development of knowledge and skills to perform at a high level.
• Sets and communicates expectations regarding performance, behavior, attitude and conduct that are measurable, understandable, verifiable and reasonable.
• Confronts poor performance or behavior and addresses issues in a prompt manner according to personnel rules and regulations.
• Effectively uses available tools to address poor performance, takes disciplinary action when appropriate and documents consistently.
• Creates and values a learning environment and provides recognition for efforts of others when high or improved performance is attained.

Other: This position shall complete all other duties as assigned