Management System Analyst II

Job Posting

Important Recruitment Information for this vacancy Job Posting closes: Enter closing date here Required documents (as listed in Qualifications and Required Documents sections) must be uploaded by close date. Incomplete applications may not be considered. Agency Information Kansas Department for Children and Families | www.dcf.ks.gov Prevention & Protection Services Administration / Negotiable Statewide About the Position Who can apply: External (anyone) Classified/Unclassified Service: Unclassified Full-Time/Part-Time: Full-time Regular/Temporary: Regular Work Schedule: Monday-Friday Eligible to Receive Benefits: Yes Veterans' Preference Eligible: Yes Compensation: $53,955.20 annually. Salary may be dependent upon the candidate’s qualifications and experience. Employment Benefits In addition to the starting salary, the State of Kansas offers a significant benefits package that is available the first day of employment. All benefits eligible, full-time employees may elect to enroll in:

• Health Insurance including medical, dental, vision (plus optional partner/dependent coverage at reduced cost)
• Creation of and contribution to your personal KPERS defined Retirement benefit
• 9-10 paid, annual holidays
• 12 paid, annual vacation days
• 12 paid, annual sick days
• 1 paid Discretionary Day
• Your personal life insurance policy equal to 150% of your starting salary

*This benefits package represents additional annual compensation. Visit the Employee Benefits page for more information. Position Summary & Responsibilities The Kansas Department for Children and Families is hiring innovators and leaders. If you believe people have the capacity to progress, succeed, grow, and do well in life, you can discover your purpose here! Find more than just a job with DCF. You can be part of the growth and opportunity for our team to help serve the individuals and families in your community. Thrive With Us and find your career and purpose! This position is responsible for planning and leading complex data analysis projects focused on improving child and family well-being outcomes, with an emphasis on geographical areas experiencing challenges in performance. The role involves oversight of data-driven initiatives that inform policy, support compliance with state and federal requirements, and promote effective resource use. The incumbent works independently and collaboratively across internal departments and external partners to guide strategic decision-making, ensure regulatory compliance, and support system-wide improvement.

View the full position description:

Qualifications

Minimum Qualifications: If a driver's license is required, a copy must be sent to your recruiter following the interview. Four years experience in collecting, evaluating, studying, or reporting on statistical, economic, fiscal/budget, legislative or administrative data. Education may be substituted for experience as determined by the agency. Maintain active driver's license. Preferred Qualifications: Experience in the Kansas Child Welfare program and systems (ie. FACTS, KIPS, KIDS and KEES). Experience with Microsoft Office including Microsoft Office Platforms. (ie. Building and utilizing databases, creating queries, etc.)

Post-Offer, Pre-employment Requirements:

Security Clearance: A background check (KBI - criminal background, welfare fraud, driver's license and Child/Adult Abuse and Neglect Central Registry) is required for all positions with the Department for Children and Families (DCF) as a condition of employment, which may include fingerprinting and FBI check. Security clearance must be obtained prior to employment with DCF. Must maintain security clearance throughout employment. Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law. If you have a missing tax return(s) or you owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at 785-296-3199. Kansas Department of Revenue - Tax Clearance Frequently Asked Questions Recruiter Contact Information Email: DCF.Recruitment@ks.gov Please reference Job ID Number: Enter job ID # 223603 Job Application Process First Sign in or register as a New User. Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications. Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications. Start your draft job application, upload other required documents, and Submit when it is complete. Manage your draft and submitted applications on the Careers> My Job Applications page. Check your email and My Job Notifications for written communications from the Recruiter. Email – sent to the Preferred email on the My Contact Information page Notifications – view the Careers> My Job Notifications page Helpful Resources at jobs.ks.gov: “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions" Required Documents* for this Application to be Complete Upload these on the Careers - My Job Applications page

• State of Kansas online application
• Resume
• Cover letter
• Legible copy of valid driver’s license (if driver’s license is required)
• Transcripts** (if educational requirements are listed for this position) **If degree is a requirement listed, transcript must show proof of graduation or degree obtained.
• DD214 (if you are claiming Veteran’s Preference)

*Required documents must be uploaded by close date. Incomplete applications may not be considered. Helpful Resources at jobs.ks.gov: “How, What, & Where do I Upload Documents”. How to Claim Veterans Preference Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determined by the hiring manager. Learn more about claiming Veteran’s Preference How to Claim Disability Hiring Preference Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager. Learn more about claiming Disability Hiring Preference PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be sent either by fax to (785) 296-7712, scanned and emailed to Gustavo.Victoriano@ks.gov, or can be mailed/delivered in person to: ATTN: Disability Hiring Preference Coordinator Office of Personnel Services Landon State Office Building 900 SW Jackson, Rm 401 Topeka, KS 66612 Equal Employment Opportunity The State of Kansas is an Equal Opportunity Employer. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter. E-Verify: DCF participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Full Position Description:

No. Each Task and Indicate Percent of Time

E or M The person in this position has access to protected health information (PHI) under the provisions of the Heath Information Portability Act of 1996 (HIPPA) Privacy Rule. PHI must be treated in accordance with the provisions of the HIPAA Privacy Regulation including the requirements for safeguarding, releasing and recording the release of such information. The person will receive training in the provision of the HIPAA Privacy Regulations as they relate to the duties of this position and has signed a confidentiality agreement. In addition to the tasks listed below, the incumbent is expected to communicate the Mission, Vision and Guiding Principles of the agency to peers, clients and the public; identify personal strengths and developmental needs to increase job performance and long-term career growth. Continually analyze work processes, seek new approaches and make recommendations to enhance efficiency and effectiveness of the agency. Works in a harmonious and cooperative fashion with other staff to provide efficient and effective customer service. Uses free time as available to assist other staff in the completion of work assignments. Contributes to a positive work environment through a positive, helpful, courteous demeanor towards staff, clients, and the general public. Adheres to appropriate standards of conduct regarding the use of leave and reports to work on time.

30%

40%

20%

10%

E

E

E

E This position is responsible for planning and leading complex data analysis projects focused on improving child and family well-being outcomes, with an emphasis on geographical areas experiencing challenges in performance. The role involves oversight of data-driven initiatives that inform policy, support compliance with state and federal requirements, and promote effective resource use. The incumbent works independently and collaboratively across internal departments and with external partners to guide strategic decision-making, ensure regulatory compliance, and support system-wide improvement.

Strategic Data Management and Analysis:

• Plan, design, and implement data projects to evaluate and improve outcomes related to child and family well-being, with a focus on areas not meeting performance targets.
• Oversee collection, validation, and preparation of data from internal systems and external sources to ensure accuracy, consistency, and relevance.
• Develop and administer data reporting systems that align with state and federal performance outcomes and quality improvement goals.
• Assist in the development and implementation of data and information management policies, including documentation standards and retention practices to support efficient business processes.
• Consult with internal leadership to ensure operational adjustments are made in accordance with evolving policy and programmatic needs.

Performance Reporting and Analysis:

• Analyze child welfare data using statistical tools and methodologies to identify trends, patterns, and emerging issues.
• Create and maintain data systems and dashboards to support ongoing monitoring and evaluation of program effectiveness.
• Develop and present performance reports tailored to diverse audiences including leadership, stakeholders, and community partners.
• Ensure all data analysis and reporting processes comply with applicable federal, state, and accreditation requirements, and support the agency’s adherence to evolving regulatory expectations.

Collaboration and Stakeholder Engagement:

• Establish and maintain collaborative partnerships with regional leaders, agency staff, providers, and external stakeholders to support shared understanding and use of data.
• Lead presentations and facilitate data-informed discussions with cross-sector partners to promote community engagement and shared accountability.
• Translate complex data findings into actionable insights to support strategic planning, policy development, and program refinement.

Other Duties as Assigned