Administrative Support Unit Chief

Job Posting

Important Recruitment Information for this vacancy Job Posting Closes: November 16, 2026 Required documents uploaded by: November 16, 2026

Kansas Department of Health and Environment:

Our agency is led by Secretary Janet Stanek, who was appointed by Gov. Kelly in Dec 2021. KDHE is comprised of three divisions: Public Health, Environment, and Health Care Finance (which includes the State’s Medicaid program, KanCare). We are the only agency in the nation to have these three entities under one roof which allows us to take a holistic approach to improving and protecting the health and well-being of all Kansans. Verification of identity and employment eligibility to work in the United States is required by federal law. For a list of acceptable documents that establish these criteria, please refer to the federal Form I-9. KDHE does not provide sponsorships for this position. If you are an OPT or STEM OPT applicant, please note that all individuals must maintain valid employment authorization and an unexpired EAD. E-Verify: Kansas Department of Health and Environment (KDHE) participates in E-Verify and will provide the federal government with your I-9 information to confirm that you are authorized to work in the U.S. For additional information regarding E-Verify, please click here. For additional information regarding Immigrant and Employee Rights (IER) please click here. http://www.kdhe.ks.gov/ About the Position

• Who can apply: External (Open to Anyone)
• Classified/Unclassified Service: Unclassified
• Full-Time/Part-Time: Full-Time
• Regular/Temporary: Regular
• Work Schedule: Monday-Friday, 8am-5pm (Flexible schedules available)
• Eligible to Receive Benefits: Yes
• Veterans' Preference Eligible: Yes
• Sponsorship: KDHE does not provide sponsorship for this position.

Compensation:

• Pay Range:
• 22.38 to $24.72
• Salary can vary depending upon education, experience, or qualifications. Employment Benefits Comprehensive medical, mental, dental, vision, and additional coverage Sick & Vacation leave Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave Paid State Holidays (designated by the Governor annually) Fitness Centers in select locations Employee discounts with the STAR Program Retirement and deferred compensation programs Visit the Employee Benefits page for more information… Position Summary & Responsibilities

Position Summary:

The position (K0228328)

Position Summary & Responsibilities:

The Bureau of Waste Management is seeking a team player with strong administrative and interpersonal skills to serve as our Administrative Support Unit Chief. This is a supervisory position. The Unit Chief oversees routine, daily office administrative activities for the Bureau and performs a variety of support functions that require an understanding of policies, planning, and coordination. The successful candidate will possess strong organizational skills, have excellent attention to detail, and be able to communicate effectively with bureau staff. If you possess these skills, we encourage you to apply today! Serve as the Chief of the Administrative Support Unit for the Bureau of Waste Management and supervise Unit staff. Make work assignments and direct the daily flow of routine administrative support functions such as mail service; phone coverage; document management; maintaining office supplies; scheduling equipment maintenance and repairs; maintaining equipment inventories; maintaining staff directories; monitoring the bureau’s web email; and other routine support functions. Ensure Unit staff are offered adequate training and resources to perform their duties effectively and efficiently. Complete the Performance Management Process for Unit staff including performance feedback sessions, annual evaluations, planning discussions, and disciplinary actions. Identify, plan and implement Quality Improvement projects to enhance Unit operations. May hire and supervise additional temporary staff as needed.

Job Responsibilities may include but are not limited to the following:

Serve as the Bureau's records officer and oversee the electronic document system. Plan and direct the scanning and filing of documents to the electronic filing system. Develop and maintain instructions for bureau staff to ensure a consistent system for naming and filing documents according to document type and facility to facilitate document recovery. Perform Quality Assurance reviews of documents submitted to be filed and work with program staff to correct errors. As the bureau’s Records Officer, maintain and periodically review records retention schedules; coordinate with programs to arrange to dispose or archive files that have exceeded retention schedules periodically reviewing the retention period and disposition schedules with each of the bureau’s sections and making the recommended changes to the schedules. Serve as the main bureau contact with the agency’s record storage contractor. Provide fiscal support by preparing purchase requisitions for supplies, computer equipment, printing services, conference registrations, professional association dues, expense vouchers, etc. Work with fiscal staff in the business office to provide funding for invoices. Coordinate and communicate with Bureau staff to ensure all end-of-year purchasing deadlines are met. Provide back up for the Public Service Administrator in the Fees and Data Unit as needed including monitoring the shared email account; issuing new EPA ID numbers; collecting hazardous waste monitoring fees; updating information in Bureau and Federal databases; updating tracking spreadsheets; assisting with RCRA Biennial reports; and drafting correspondence. Assist the Bureau Director as requested to compile summaries and reports on revenues and expenses and prepare annual legislative reports, budget narratives, and similar fiscal reports. Maintain an inventory of computer software, hardware and other electronic devices.

Qualifications

• Education:
• High School, GED
• Licensing & Certification:
• Valid Driver's License - Incumbent is required to have and maintain a valid driver's license when operating a state vehicle, a private vehicle, or a rental vehicle for the benefit of the State
• Minimum Qualifications:
• One year of experience in providing direction necessary to implement the objectives of an agency, program, or organizational unit. Education may be substituted for experience.
• Word, Excel, PowerPoint, Access
• Preferred Qualifications:
• Proofreading, editing, attention to detail
• Experience providing office/administrative support
• Supervisory experience
• Fiscal experience such as financial recordkeeping, accounting, accounts payable/receivable
• Experience working with large electronic and/or paper document filing systems
• KORA experience
• High School/GED or post-secondary education
• Experience entering data into databases and performing data quality checks
• Attention to detail

Post-Offer, Pre-employment Requirements:

Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a state job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law. If you have a missing tax return(s) or owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at 785-296-3199. Kansas Department of Revenue - Tax Clearance Frequently Asked Questions Recruiter Contact Information Name: Tracey N. Benson Email: Tracey.N.Benson@ks.gov Mailing Address: 1000 SW Jackson St. Suite 580 Topeka, KS 66612 Job Application Process

• First Sign in or register as a New User.
• Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.
• Upload required documents listed below for the Careers> My Job Applications page. *This information is included in all your job applications.
• Start your draft job application, upload other required documents, and submit when it is complete.
• Manage your draft and submitted applications on the Careers> My Job Applications page.
• Check your email and My Job Notifications for written communications from the Recruiter.
• Email – sent to the Preferred email on the My Contact Information page
• Notifications – view the Careers> My Job Notifications page

Helpful Resources at jobs.ks.gov: “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions" Required Documents for this Application to be Complete Upload these on the Careers - My Job Applications page Transcripts DD214 (if you are claiming Veteran’s Preference) Upload these on the Attachments step in your Job Application

• Resume
• Cover Letter

Helpful Resources at jobs.ks.gov: “How, What, & Where do I Upload Documents” How to Claim Veterans Preference Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determined by the hiring manager. Learn more about claiming Veteran’s Preference How to Claim Disability Hiring Preference Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager. Learn more about claiming Disability Hiring Preference PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be sent either by fax to (785)296-7712, scanned and emailed to Gustavo.Victoriano@ks.gov, or can be mailed/delivered in person to: ATTN: Disability Hiring Preference Coordinator Office of Personnel Services Landon State Office Building 900 SW Jackson, Rm 401 Topeka, KS 66612 Equal Employment Opportunity The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.