Job Description
As part of the Iowa Department of Transportation, you’ll help advance our mission of Making Lives Better Through Transportation while modeling our five core values: Safety First, People Matter, Customer Focused, Servant Leadership, and Integrity Without Exception. The Iowa DOT is seeking a Program Support Assistant to help support this work.
Location: Ames, IA
Shift Requirements: Monday-Friday, 8:00 am-4:30 pm; flexible schedule available
What You’ll Do:
- Administrative Coordination & Support Provide day-to-day administrative support for financial, equipment, purchasing, software renewal, and project-related activities. Coordinate information and activities across multiple stakeholders and ensure routine administrative processes are completed accurately and timely.
- Data Management & Reporting Enter, update, review, and validate information in computerized systems and prepare recurring reports and tracking tools. Maintain accurate records and organize information so it can be readily accessed and used by staff and leadership.
- Tracking & Follow-Up Maintain tracking systems for equipment requests, purchases, software renewals, and other assigned activities. Monitor deadlines and aging items, identify outstanding actions, and follow up with appropriate staff to keep work moving forward.
- Meeting & Communication Support Coordinate meetings, prepare reports and supporting materials, document action items, and communicate information to finance teams, portfolio coordinators, project sponsors, and other stakeholders.
- Process Support Follow established procedures for Workday transactions, purchasing activities, software renewals, and related administrative processes. Identify missing information or potential issues and routes items for appropriate resolution.
As a State of Iowa employee, you will be eligible for the following benefits:
- Competitive pay and benefits package including health, dental, flexible spending, and life insurance
- Insurance benefits start the first month following 30 days of employment and costs can be reviewed here.
- Opportunities for professional growth and development.
- Paid time off effective immediately - biweekly vacation, separate sick leave, accruals rollover on a yearly basis, and 9 paid holidays per year.
- Iowa Public Employee Retirement System (IPERS) Retirement Package with employer match
- Optional 401A plan with employer contributions.
- Employee Discount Programs from a variety of vendors (vision, cellular, fitness, recreation, season passes, travel, counseling; legal, financial).
We encourage you to view more about the State of Iowa Employee benefits and costs at the State of Iowa Employee Benefits Website! You have the freedom to flourish in Iowa – Apply now! Iowa DOT complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If a reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact the EEO & ADA Officer at 515-689-1009 or via email at amy.weerheim@iowadot.us. The State of Iowa participates in E-Verify, a federal program that helps employers confirm the employment eligibility of all newly hired employees. Within the required timeframe, new hires will be verified through the E-Verify system to ensure authorization to work in the United States. The State of Iowa also complies with the federal Right to Work laws, which protect employees’ rights to work without being required to join a labor organization. For more information, please visit www.e-verify.gov Minimum Qualification Requirements Applicants must meet at least one of the following minimum requirements to qualify for positions in this job classification:
- One year of full-time work experience in general office, clerical, data entry/processing, or related work.
- A total of one year of education and/or full-time experience (as described in number one), where thirty semester hours of accredited college or university coursework in any field equals one year of full-time experience.
- Current, continuous experience in the state executive branch that includes six months of full-time work as an Administrative Support Assistant 1.
For more information click on this link to view the job description Additional Qualification Requirements Within a period of time after hire, as determined by the appointing authority, employees in this class may be required to type at least 40 WPM net as demonstrated by the completion of a typing examination.
Benefits
Why Choose the State of Iowa? At the heart of our commitment to excellence is a dedication to our most valuable asset – our employees. Discover the outstanding benefits that set us apart as an employer of choice.
Our Robust Benefits Package Includes:
Competitive Compensation:
Enjoy a competitive salary that reflects directly on your skills and expertise. Keep in mind, your wage is just one part of your total compensation. Unlock the complete value of your employment with the State of Iowa by using our user-friendly Total Compensation Calculator. Gain insights into your comprehensive annual compensation, including salary and State-provided benefits.
Health and Wellness:
Prioritize your well-being with our comprehensive health plans, including medical, dental, and vision coverage. Enjoy the peace of mind knowing that the State of Iowa covers 90% of the premiums, providing you and your loved ones with excellent coverage at a remarkably low cost.
Retirement Planning:
We are proud to offer the Iowa Public Employees Retirement System (IPERS). A defined benefit plan, IPERS benefits are guaranteed for life, meaning once you retire, you will receive the same monthly benefit for the remainder of your life (once vested). We invest in your long-term financial well-being, so you can retire with peace of mind. Click here to learn more about IPERS.
Paid Time Off:
Life is unpredictable, and at the State of Iowa, we understand the importance of work-life balance. Our leave policies, including paid holidays, vacation, and sick leave with unlimited accrual, ensure you have the flexibility you need for personal and family matters.
Professional Development:
Elevate your career with continuous learning opportunities. We support your growth through training programs, workshops, and tuition reimbursement.
Employee Assistance Program (EAP):
We care about your well-being beyond the workplace. Access confidential counseling, resources, and support through our Employee Assistance Program.
Diversity and Inclusion:
Be part of a diverse and inclusive workplace that embraces all backgrounds and perspectives. We believe diversity is a strength that drives innovation.
Join Us - Elevate Your Career:
Ready to elevate your career with the State of Iowa? Click here to explore more about our unparalleled benefits and discover what makes us unique. Your success is our priority!