Ethics Assistant

Job Description

The Ethics Assistant works under the direction of the Administrator for the Select Committee on Legislative Ethics. The position supports the nine-member Legislative Ethics Committee comprised of four legislators and five members of the public.

Duties and Responsibilities:

The Ethics Assistant provides general office support to the Ethics Committee and Administrator, assists with training, and provides guidance to legislators, legislative employees, and other covered employees to comply with the provisions of the Ethics Act AS 24.60.

General office support duties include:

• answering phones, responding to emails, and greeting guests
• preparing correspondence, internal documents, and reports,
• maintaining office records,
• ordering office supplies,
• supporting Ethics Committee meetings,
• copying/collating/mailing committee meeting packets,
• processing committee member pre- and post-travel required documents,
• recording ethics committee meetings and drafting meeting minutes,
• performing other tasks as needed.

Compliance assistance includes:

• reviewing/processing ethics disclosures and preparing them for publishing,
• maintaining ethics training records for covered employees,
• assisting with preparation of topical bi-monthly ethics newsletter,
• answering questions about the requirements and prohibitions in the Ethics Act,
• monitoring Ethics Office website and coordinating updates and fixes,
• assisting with preparation of annual handbooks and publications,
• assisting with mandatory ethics training,
• responding to other needs as they arise.

Knowledge, Skills and Abilities:

• Considerable knowledge of office practices and procedures.
• Proficient in the use of Microsoft Outlook, Word, and Excel. Working knowledge of PowerPoint, a plus.
• Excellent communication and people skills with internal and external clients.
• Experience in and ability to research detailed and nuanced issues in written/online statutes and produce written recommendations or findings.
• Strong organizational skills with keen attention to detail.
• Ability to prioritize and multi-task, learn quickly, be self motivated, and work well individually and as a team member.

Minimum Qualifications Alaska residency (and) High School Graduation or GED (and) two years office clerical/secretarial experience.

Preferred qualifications:

Bachelor’s degree. Paralegal or research experience. Social media page development and maintenance experience Additional Required Information

PLEASE NOTE THE FOLLOWING CONDITIONS OF EMPLOYMENT:

Location: 1500 W Benson, Suite 220, Anchorage AK 99503 Schedule: This position is a permanent 37.5-hour a week position. Travel to Juneau during the legislative session is likely.

Special Note:

This is a fully exempt job class under AS 39.25.11(3). Positions in the Ethics office are required to be politically neutral. This position accesses sensitive information. A Confidentiality Agreement is required. The Ethics Act (AS 24.60) requires legislators, legislative employees, and public members of the Ethics Committee to disclose for the public certain activities and associations in which they engage, e.g., board memberships, close economic associations, and state contracts. Contact Information Kevin Reeve Administrator, Select Committee on Legislative Ethics (907) 269-0150 or kevin.reeve@akleg.gov

Benefits

Careers with the State of Alaska offer MANY benefits

The following information describes typical benefits available to employees of the State of Alaska. Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work.

For a quick breakdown of the insurance, health, and retirement benefits available for State Employees you can view an orientation video from Division of Retirement and Benefits. (Please note this video is specifically designed for new State Employees.)

Insurance Benefits

• Health insurance, which includes employer contributions toward medical/vision/dental
• The following employee groups are under AlaskaCare Benefits administered by the State: See https://drb.alaska.gov/help/plans.html for additional information.
• AVTEC
• Confidential
• Correctional Officers
• Marine Engineers
• Mt. Edgecumbe Teachers
• Supervisory
• Unlicensed Vessel Personnel/Inland Boatman's Union
• Exempt employees (not covered by collective bargaining)
• The following employee groups are covered by Union health trusts. Contact the appropriate Union for additional information.
• General Government
• Labor, Trades and Crafts
• Public Safety Employees Association
• Masters, Mates & Pilots
• Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit)

Optional Insurance Benefits

• Group-based insurance premiums for
• Term life (employee, spouse or qualified same sex partner, and dependents)
• Long-term and short-term disability
• Accidental Death and Dismemberment
• Long-term care (self and eligible family members)
• Supplemental Survivor Benefits
• Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses

Retirement Benefits

• Membership in the Public Employees Retirement System (PERS)/Teachers' Retirement System (TRS)
• Matching employer contribution into a defined contribution program (new employees)
• Employer contribution into a defined benefit or defined contribution program (current employees)
• Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security
• Option to enroll in the Alaska Deferred Compensation Program
• Note: The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment options

See https://drb.alaska.gov/retiree/ for additional information

Paid Leave & Other Benefits

• Personal leave with an accrual rate increase based on time served
• Twelve (12) paid holidays a year