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Research Plastic Surgery Assistant Professor
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Click here for full job description: Special Programs Instructional Assistant - Bilingual - ESSA
Added 2 mins ago
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Assistant Director of Facilities Campus Buildings
AIC/SAIC UPDATED 10/2024
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…scholars. Located in downtown Chicago with a fine arts graduate program consistently ranking among the top four graduate fine arts programs in the nation by U.S. News and World Report, SAIC…

Stantec

Administrative Assistant/Project Coordinator

San Antonio, TX, United States

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Job details

Experience: 2+ years of experience in project coordination, administrative, or office support roles
Working hours: 20 hours per week
Posting language: English
Posted: Nov 6, 2026

Original job description

Stantec’s Buildings team is on a mission to become the world’s leading integrated design practice. Our architects, engineers, interior designers, consultants, sustainability specialists, and technologists are passionate about the power of design. Our collaborative culture and our innovative, sustainable approach to projects help us create buildings that matter to our world. Together, we are enhancing the quality of life globally through design. Join us and design your place with Stantec.

Your Opportunity

In this role, you will support both project coordination efforts and front office operations within the San Antonio office. You will play a key role in ensuring project teams are organized and supported while also maintaining a professional and welcoming office environment.

This position is ideal for a detail-oriented, proactive individual who thrives in a fast-paced setting, enjoys balancing multiple priorities, and is committed to delivering both operational excellence and high-quality project support.

This position is a full-time in-person role (40hrs/week) Monday through Friday, 8:00 AM to 5:00 PM.

Your Key Responsibilities

Project Coordination & Team Support:

Coordinate project documentation, including RFIs, submittals, meeting minutes, and deliverables tracking
Support project managers with schedules, reporting, invoicing coordination, and project setup requirements
Maintain document control systems, ensuring accuracy, compliance, and adherence to company standards
Collaborate with project teams to track progress, manage changes, and ensure deadlines are met

Front Desk & Office Operations:

Provide front desk coverage, greet visitors, manage calls, and maintain a professional reception area
Handle incoming/outgoing mail, shipments, and general office inquiries
Coordinate office vendors, supplies, and facilities-related needs

Administrative & Event Coordination:

Organize meetings, events, and team activities including scheduling, room setup, and logistics
Maintain organized filing systems (electronic and physical) and ensure records management compliance
Assist with onboarding logistics, staff support, and office-wide initiatives

Reporting & General Support:

Assist with reporting, audits, and compliance requirements as needed
Act as a liaison between office teams and shared services (HR, IT, etc.)
Support special projects and continuous improvement initiatives

Your Capabilities and Credentials

Strong organizational skills with the ability to manage multiple priorities and deadlines
Excellent written and verbal communication skills with a professional, client-focused approach
High attention to detail with strong problem-solving and analytical abilities
Ability to work both independently and collaboratively in a dynamic environment
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams) and project coordination tools
Positive, proactive attitude with strong interpersonal skills and professionalism

Education and Experience

Bachelor’s degree or equivalent combination of education and experience
2+ years of experience in project coordination, administrative, or office support roles
Experience in consulting, engineering, architecture, or professional services environment is an asset

Typical Work Environment

Typical office environment working with computers and remaining sedentary for long periods of time. This role requires full-time, in-office presence during standard business hours.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

About Stantec

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere and redefine what’s possible.

Pay Transparency: In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. Actual compensation for part-time roles will be pro-rated based on the agreed number of working hours per week.

Benefits Summary: Regular full-time and part-time employees (working at least 20 hours per week) have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).

Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements

Together, we are enhancing the quality of life globally through design.

Join us and design your place with Stantec.

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More about this job

Skills

Documentation
Reporting
Control systems
Regulatory compliance
Front Desk
Microsoft Office
Scheduling
Logistics
Record keeping
Support ICT system users
Process improvement
Organizational skills
Communication skills
Attention to detail
Problem solving
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Microsoft Teams
Interpersonal skills

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