Jobs in the United States

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Added 5 mins ago
Biomedical Equipment Support Specialist (Information Systems)
Veterans Affairs, Veterans Health Administration
Hines, IL
Added 5 mins ago
Biomedical Equipment Support Specialist (Information Systems)
Veterans Affairs, Veterans Health Administration
Hines, IL
Added 6 mins ago
HT
Sr AI Manager
Honeywell Technologies
Rosemont, IL · Des Plaines, IL
- $159,000 to $228,000 USD / year
Join a forward-thinking team driving enterprise-wide transformation through advanced analytics and AI. As Sr. AI Manager at Honeywell Process Technology Solutions, you will shape and…
Added 6 mins ago
W
Pharmacy Technician / Pharm Tech Apprenticeship
Walgreens
CHICAGO, IL
- $18.25 to $25 USD / hour
…resources provided to you in our pharmacy technician training program are designed to give you foundational and advanced knowledge, skills, and on-the-job experiences you need to prepare to…
Added 7 mins ago
Manager, Project Management - Global Payment Network PMO
Capital One
Riverwoods, IL · Chicago, IL
This Project Manager will sit with the Global Payment Network (GPN) PMO and support specifically the Digital Programs and Projects.The individual will be responsible for full lifecycle…
Added 7 mins ago
VU
Vice President, Client Services Go-to-Market Services North America
Visa USA Inc
Denver, CO
- $222,500 to $458,100 USD / year
Visa is a world leader in payments technology, facilitating transactions between consumers, merchants, financial institutions and government entities across more than 200 countries and…
Added 29 mins ago
Lecturer - Social Welfare ***Internal Only***
University of Kansas
Lawrence, KS
…standardized syllabi guide, textbook acquisition, and media/technology needs and equipment requests; planning and organizing courses; developing and organizing course management software;…
Added 29 mins ago
W
Auto Care Center Service Manager
Walmart
OVERLAND PARK, KS
- $20 to $33 USD / hour
…Center is a rewarding place to work with opportunities for advanced associate training, business development, and application of…
Added 29 mins ago
NIAR Program Manager - Atlas
Wichita State University
Wichita, KS
Added 40 mins ago
E-Discovery Project Manager
City of New York
New York City, NY
The E-Discovery Project Manager position requires a deep understanding of e-discovery principles, practices, and technologies. Applicants must have experience supporting and guiding…
Added 50 mins ago
Clinical Lab Scientist
Veterans Affairs, Veterans Health Administration
Albany, NY
Added 51 mins ago
Real-Time & Emerging Payments Product Manager
TD Bank
New York, NY
The Product Group Manager manages and provides strategic guidance to a team of product management professionals in developing and implementing the Bank's products, services and programs…
Added 51 mins ago
Forward Deployed Engineer - Applied AI - Senior Manager - Financial Services - Consulting
EY
New York, NY
…engineering experience, and the ability to shape long-term technology direction while also leading complex project and program outcomes. Takes accountability for the architecture, technical…
Added 51 mins ago
AE
Manager - Software Engineering
American Express
New York, NY
- $123,000 to $215,250 USD / year
…and data-driven solutions that support the Platform Health Program. This role will build scalable software, data pipelines, analytics, and reporting capabilities that improve portfolio…
Added 51 mins ago
BTIG: Technology, Project Manager, Director
U.S. Bank
New York, NY
BTIG is seeking an experienced senior Project Manager to lead high-impact technology projects, ensuring alignment with business goals, timelines, budgets, and quality standards. You will…
Added 51 mins ago
Oliver Wyman Insurance & Asset Management Engagement Manager
Marsh McLennan Inc.
NEW YORK, NY
…Establishing a Greenfield insurer from strategy formulation, technology selection across the value chain, project planning through to implementation Creating a new platform called "Fulcrum"…
Added 52 mins ago
GCP IAM Lead / Manager
Innova Solutions Inc
NEW YORK, NY
Added 52 mins ago
Events Analyst
Jones Lang Lasalle
NEW YORK, NY
…better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them tothrive, grow…
Added 52 mins ago
Growth Associate Strategic Accounts (Army & VA)
Karsun Solutions, LLC
NEW YORK, NY
…up-and-coming growth professional, such as a former Government Program Manager/Analyst or a consultant looking to transition from a major consulting firm, who brings hands-on exposure to VA…
Added 52 mins ago
BTIG: Investment Banking, Business Manager, Associate
U.S. Bank
New York, NY
BTIG seeks an Investment Banking Business Manager in our New York office. This individual will partner with senior bankers and key stakeholders (Finance, Legal/Compliance, Operations,…
Added 52 mins ago
Manager, Identity Governance Operations
Yoh Services LLC
NEW YORK, NY
Added 52 mins ago
NL
Senior Digital Product Manager - Patient Digital Experience
NYU Langone Medical Center
New York, NY
- $121,792.21 to $183,456 USD / year
In the role of Senior Product Manager, the individual will lead daily planning, prioritization, and execution of diverse product experiences across multiple work streams. They will…
Added 52 mins ago
Digital Optimization Lead
Octus
NEW YORK, NY
Added 52 mins ago
Oliver Wyman Insurance & Asset Management Engagement Manager
Marsh McLennan Inc.
NEW YORK, NY
…Establishing a Greenfield insurer from strategy formulation, technology selection across the value chain, project planning through to implementation Creating a new platform called "Fulcrum"…
Added 1 hour ago
W
Auto Care Center Service Manager
Walmart
GREENWOOD, SC
- $19 to $32 USD / hour
…Center is a rewarding place to work with opportunities for advanced associate training, business development, and application of…

Stanford

Project Support Specialist

Stanford, CA, United States

$40.1 to $47.04 USD / hour

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Job details

Pay: $40.1 to $47.04 USD / hour
Posting language: English
Posted: Oct 30, 2026

Original job description

This position has been deemed critical by the School of Engineering Dean’s Office and is exempt from the hiring freeze. For Stanford University employees, please apply through the Opportunity Marketplace within Sequoia. Note - Visa sponsorship is not available for this position. All candidates must be eligible to work and live in the U.S. Work Arrangement: This position is eligible for a hybrid work arrangement with a minimum of 4 days/week working at the Stanford main campus, subject to operational needs. Budgeted Salary: The budgeted base salary range for this position is $40.10 to $47.04 per hour. The School of Engineering Stanford Engineering has been at the forefront of innovation for over a century, creating pivotal technologies that have transformed the worlds of information technology, communications, health care, energy, business and beyond. Our faculty and students are creative risk-takers who pursue excellence across a breadth of disciplines. Our alumni include some of the world's most successful leaders in technology and business. Our staff are critical to enabling Stanford Engineering to accomplish its mission: seeking solutions to some of the world's most urgent challenges and educating leaders who will make the world a better place through the power of engineering principles, techniques and systems. The School of Engineering, Facilities Planning and Management, seeks a Project Support Specialist to provide operational support to our ten departments. Reporting to the Director of Facilities and Planning, this position is critical in supporting our mission: to seek solutions to important global problems and educate leaders who will make the world a better place. You will manage work orders, contracts and purchase order tracking, and budgets for assigned projects from initiation through completion with limited guidance. Are you personable, proactive, and exude a high-level of customer service? Then this position may be the right fit for you!

In this role you will:

Manage the Contract Lifecycle using the established Stanford procedures. This includes submitting and tracking contracts, change orders, purchase orders, funding and approval process via Form 1s, bond waivers on projects, closeout documents, lien releases, permit cards, and record drawings and documents.
Track project finances and maintain the cashflow spreadsheet that tracks the progress of budgets and funding for capital projects, faculty lab renovations, and other key SoE projects. Manage the yearly allocation of facilities reserve funds allocated to the SoE by the Provost and update the master project spreadsheet utilized by LBRE, building managers, safety specialists, and other facilities team members.
Provide accurate and timely processing of financial transactions and complete Stanford work orders necessary for project support.
Serve as the furniture expert. Work with established vendors, or find acceptable alternatives, to order furniture for new projects, including laboratories, offices, conference/conversation rooms, and collaboration areas. Develop a standard “kit of parts” to maintain continuity for the building’s appearance and functionality. Assist customers with warranty service for their existing furniture which may have broken or failed while under warranty or assist with the ordering of replacements if the piece(s) are out of warranty.
Coordinate and monitor routine maintenance services completion, office moves and/or minor renovation projects. Provide quality control for delivery, assembly, and installation into Stanford spaces. Learn a graphics program (Sketch-up, Bluebeam, Visio) to be able to complete simple office layouts eliminating the expense and delay of using a vendor for this service.

Core Duties:

Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.
Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports. Perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
Create complex reports and spreadsheets which may utilize specialized software and systems.
Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects.
May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.

Minimum Education and Experience

High school diploma and four years of administrative experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities:

Advanced computer skills and demonstrated experience with office software and email applications.
Demonstrated success in following through and completing projects.
Excellent organizational skills and attention to detail.
Excellent Strong verbal and written communication skills.
Excellent customer service and interpersonal skills.
Ability to prioritize, multi-task, and assign work to others.
Ability to take initiative and ownership of projects.
Ability to routinely and independently exercise sound judgment in making decisions.

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More about this job

Skills

Manage work
Customer service
Collaboration
Assist customers
Quality control
Assembly
SketchUp
Bluebeam
Microsoft Visio
Scheduling
Logistics
Presentation skills
Editing
Regulatory compliance
Research
Prioritization
Computer skills
Organizational skills
Attention to detail
Communication skills
Interpersonal skills

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