Jobs in the United States

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Added 1 day ago
Frankel CVC Administrative Assistant
University of Michigan
Ann Arbor, MI
Coordinate visitor itineraries and support arrangements for guest speakers, advisory board members, and external stakeholders.
Added 1 day ago
SO
State Park Ranger Lead
State of Maryland
MD
- $67,309 to $106,155 USD / year
…review, and approve the work of and train lower-level Park Services Associates. Employees in this classification do not supervise, but may lead temporary employees and other park service…
Added 2 days ago
SG
Manager, International Students & Immigration Services
St. George's University
Englewood, CO · MI · IL · PA · CA · NC · CT · NJ · FL · SC · TX · Billings, MT · Ivins, UT
- $70,000 to $80,000 USD / year
Reports to: Chief Enrollment Services and Student Operations Officer (Temporary)
Added 2 days ago
Workplace Solutions Coordinator
EMCOR Facilities Services, Inc.
Waltham, MA
Workplace Operations & Service Delivery - Serve as the primary on-site point of contact for workplace and soft services operations, including janitorial services, mail and courier services,…
Added 2 days ago
Regional Office Manager
Centro De La Familia
Grand Junction, CO
…Type: Full-Time Are you passionate about ensuring high-quality services for children and families? Do you thrive in dynamic environments and enjoy supporting and training others? Join our…
Added 2 days ago
NE
Temporary Visitor Services Associate
New England Botanic Garden
Boylston, MA
- $19.29 USD / hour
The Temporary Visitor Services Associate position is seasonal, hourly, and non-exempt from overtime. They may work up to 5 shifts per week, but typically only for a few weeks of the year.…
Added 3 days ago
TD
Administrative Assistant 1/Trainee 1/Trainee 2(NY HELPS)
Transportation, Department of
Albany, NY
- $42,453 to $63,188 USD / year
Entering visitors into the Visitor Management System as requested
Added 3 days ago
CU
Temporary Visitor Services Associate
Cornell University
United States
- $23 to $23.5 USD / hour
The Johnson Museum of Art is seeking a part-time, Temporary Visitor Services Associate to support customer service and operational support for the museum.
Added 3 days ago
CU
Temporary Museum Security Associate
Cornell University
United States
- $24 to $24.3 USD / hour
The Johnson Museum of Art is seeking a part-time, Temporary Museum Security Associate to provide security for the Museum and back-up operational support.
Added 3 days ago
Guest Services
Advocate Health and Hospitals Corporation
United States
11611 Advocate Trinity Hospital - Guest Services
Added 3 days ago
Contract Security Officer
Vision Quest Solutions Inc
Farminton, MN
The Contract Security Officer (CSO) provides armed physical security services to protect Federal Aviation Administration (FAA) employees, facilities, and U.S. Government property and assets…
Added 4 days ago
SO
NR Tech Parks & Trails
State of Minnesota
MN
- $24.84 to $34.84 USD / hour
Implement visitor service activities on an ongoing basis so that services, merchandise and information are provided to the public.
Added 4 days ago
GR
Program Assistant - Placement and Testing Center
Green River College
Auburn, WA
- $21.51 USD / hour
We commit to be an anti-racist institution where all students, faculty, and staff receive the access, resources, and services needed to achieve their educational, career, and personal…
Added 4 days ago
BC
Part-Time Executive Assistant, Insitutional Advancement
Bellevue College
Bellevue, WA
- From $24.16 USD / hour
- Part-time
…web editing, KBCS radio station, public relations, creative services and the Bellevue College Foundation. The Bellevue College Foundation is a nonprofit organization dedicated to supporting…
Added 4 days ago
CG
Lobby Ambassador
Compass Group
New York, NY
- $22 to $24 USD / hour
Rapport is a specialized division of FLIK Hospitality Group focused on all aspects of guest and employee services, meeting and event planning and conference center management. Distinct from…
Added 4 days ago
CG
Lobby Ambassador
Compass Group
New York, NY
- $22 to $24 USD / hour
Rapport is a specialized division of FLIK Hospitality Group focused on all aspects of guest and employee services, meeting and event planning and conference center management. Distinct from…
Added 4 days ago
MC
Front Office Receptionist (Bilingual) Temporary
Marin Community Clinics
San Rafael, CA
- $25 to $28 USD / hour
The Temporary Front Office Receptionist performs clerical and client services tasks required for the greeting, registration, and processing of scheduled and unscheduled clients in the…
Added 4 days ago
CG
Sr Welcome Host
Compass Group
New York, NY
- $26 to $27 USD / hour
Rapport is a specialized division of FLIK Hospitality Group focused on all aspects of guest and employee services, meeting and event planning and conference center management. Distinct from…
Added 4 days ago
CG
Welcome Host Accenture
Compass Group
New York, NY
- $26 to $27 USD / hour
Rapport is a specialized division of FLIK Hospitality Group focused on all aspects of guest and employee services, meeting and event planning and conference center management. Distinct from…
Added 4 days ago
Program Coordinator (Administrative Associate 3)
Stanford
Stanford, CA
Act as liaison between internal department Visitor coordinator(s) to gather paperwork and ensure completeness of visiting applications. Oversee visitors to the oculoplastics service…
Added 4 days ago
UO
Desk Clerk-40 hours
University of Chicago
Chicago, IL
- $17.26 to $17.79 USD / hour
The Desk Clerk position has a 9-month schedule with multiple temporary seasonal shutdown periods during the winter and summer. This is a 40-hour position. Desk Clerks work in a 24-hour…
Added 5 days ago
T
Corporate Security Specialist
TEKsystems
Coppell, TX
- $30 to $35 USD / hour
…Systems Administer physical access control, video surveillance, visitor management, alarm, intercom, and related security systems. Manage badge issuance, access provisioning, modifications,…
Added 5 days ago
CG
Concierge
Compass Group
New York, NY
- $22 to $25 USD / hour
Rapport is a specialized division of FLIK Hospitality Group focused on all aspects of guest and employee services, meeting and event planning and conference center management. Distinct from…
Added 5 days ago
Security Officer - MCO - FT
ADC LTD NM
Orlando, FL · Pine Castle, FL · Edgewood, FL · Conway, FL · Southchase, FL · Meadow Woods, FL · Taft, FL · Lake Hart, FL
…espionage, sabotage and terrorism. Security Officers will conduct visitor and vehicle control and screening, monitor and respond to facility cameras and alarms from intrusion detection…
Added 5 days ago
Patient Relations Info Asst
Advocate Health and Hospitals Corporation
United States
2)Maintain Visitor Policy and Procedure ( issue visitor passes, notify Administration of Regulatory Agency Inspector visits, check patient rooms on computer, etc...).

Stanford

Program Coordinator (Administrative Associate 3)

Stanford, CA, United States

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Job details

Posting language: English
Posted: Oct 27, 2026

Original job description

Stanford University, School of Medicine (Department of Ophthalmology) is seeking a Program Coordinator for the Oculoplastics team to provide administrative or operational support with limited supervision.

The incumbent will provide general support to the Oculoplastics Director’s clinical and research team, including managing email, phone, and voice messages. Examples of projects include:

Work with Oculoplastics faculty to create and administer a summer internship for medical students.
Coordinate Thyroid Eye Disease (TED) patients including referrals and collaboration with the Endocrine Clinic. This may include calling patients and being a liaison between scheduling teams.
Work with Byers Surgery Scheduling team to help schedule patients at the Waverly Surgery Center. This would entail being a Liaison with both Waverly and BES Surgery Schedulers to set a date and confirm that the correct authorizations are in place. Ensure surgery checklist items are complete by working with the appropriate teams across the healthcare system.
Coordinate conferences, journal clubs, dissection and injection courses, and other educational events.
Coordinate correspondence with referring providers, including faxing of letters regarding patient status.
Collaborate with Ophthalmology Department Communications lead and faculty to help create patient education videos and content. Additionally, help coordinate website updates for the overall Oculoplastics team and manage online sites. Oversee communications to referring providers and referral outreach.
Schedule peer-to-peer consultations between insurance companies and Oculoplastics faculty.
Coordinate patient disability paperwork with SHC clinic staff.
Arrange travel and manage calendar and meetings.
Manage and update curriculum vitae
Act as liaison between internal department Visitor coordinator(s) to gather paperwork and ensure completeness of visiting applications. Oversee visitors to the oculoplastics service including students, visiting scholars, researchers, post-docs etc.
Oversee coordination of oculoplastics resident rotation and fellowship program.

Core Duties:

Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.
Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports. Perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
Create complex reports and spreadsheets which may utilize specialized software and systems.
Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects.
May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.

Minimum Education and Experience

High school diploma and four years of administrative experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities:

Advanced computer skills and demonstrated experience with office software and email applications.
Demonstrated success in following through and completing projects.
Excellent organizational skills and attention to detail.
Excellent Strong verbal and written communication skills.
Excellent customer service and interpersonal skills.
Ability to prioritize, multi-task, and assign work to others.
Ability to take initiative and ownership of projects.
Ability to routinely and independently exercise sound judgment in making decisions.

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Skills

Research
Scheduling
Health care system
Manage communications with food industry governmental bodies
Logistics
Presentation skills
Editing
Regulatory compliance
Prioritization
Computer skills
Organizational skills
Attention to detail
Communication skills
Customer service
Interpersonal skills

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