Jobs in the United States

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Added 6 mins ago
Administrative Partner and Office Manager
Meta
Prineville, OR
Meta is seeking an experienced Administrative Partner and Office Manager to support multiple data center leaders. The person in this role will need to be a masterful problem-solver and an…
Added 8 mins ago
Partner Recruiting & Integration Coordin
Morgan Lewis & Bockius LLP
Boston, MA
Provide comprehensive administrative and logistical support to the team's senior leadership, including the Senior Director, Partner Recruiting Manager, and Lateral Integration Manager.
Added 12 mins ago
CTS Field Technician
Default Brand
Columbus, OH
Coordinate scheduling with the Field Operations Manager to prioritize sampling trips based on client needs and lab capacity.
Added 12 mins ago
A
District Manager
Alsco
Tallahassee, FL
- $60,000 USD / year
The District Manager oversees daily route operations, delivery performance, customer service, and service team members to ensure efficient and high-quality service. The District Manager…
Added 15 mins ago
Senior CSA MBPS Configuration Mgr / 2396
R & P Technologies LLC
Pascagoula, MS
Added 19 mins ago
Volunteer & Outreach Coordinator
Fuller Craft Museum
Brockton, MA
Partners with the Brockton Public Schools Art Department, alongside the Manager of Learning and Engagement, to coordinate tour dates and times, including volunteer coordination and day-of…
Added 23 mins ago
Worldwide Account Manager Regional
Federal Express Corporation
Orlando, FL
High level of negotiation skills needed to implement complex pricing programs, logistics optimization, and aligning customers’ needs to strategic goals of the company.
Added 25 mins ago
Sr Manager, Business Transformation
United States
The Sr Manager, Business Transformation will serve as an internal strategic partner to Supply Chain leaders, helping turn complex business challenges into clear recommendations, business…
Added 25 mins ago
Manager, Business Transformation
United States
The Manager, Business Transformation will serve as an internal consulting partner to Supply Chain leaders, helping turn complex business challenges into clear recommendations, business…
Added 32 mins ago
AB
Operations Management Trainee
Avis Budget Group
Miami, FL
- $52,000 USD / year
During the program, you’ll gain exposure to key operational areas including Sales, Logistics, and Customer Service, while learning how to drive financial performance, operational…
Added 33 mins ago
Senior Manager, News and Content Spectrum News SN+
Charter Communications
ALBANY, NY
…and overall management including editorial, assignments and logistics. The position is accountable for ensuring that the editorial and production values of news and programming consistently…
Added 33 mins ago
AC
Office Services Coordinator
Aston Carter
New York, NY
- $28.85 to $33.65 USD / hour
…organizations facilities. This role assists the Office Services Manager with building services, maintenance activities, workplace experience projects, contractors, work orders, and…
Added 33 mins ago
Strategic Planner/ Integrator - Washington DC
Military Spouse Jobs & VetJobs
United States
…will provide strategic planning, operational analysis, and program integration support across the Office of Facilities, Logistics, and Services. The position will work closely with senior…
Added 33 mins ago
Strategic Planner/ Integrator - Reston VA
Military Spouse Jobs & VetJobs
United States
…will provide strategic planning, operational analysis, and program integration support across the Office of Facilities, Logistics, and Services. The position will work closely with senior…
Added 44 mins ago
Senior Manager Project/Program Management
ASRC Federal
Anchorage, AK
…and discipline of the Management team: Controller, Contracts Manager, Human Resources Manager, Operations Manager, Logistics Manager, and the Quality Manager. The PM assigns functional…
Added 45 mins ago
Manager, Integrated Supply Manager
Coke Florida
Hollywood, FL · Tampa, FL
…Company by Deloitte Private and The Wall Street Journal. This program recognizes outstanding U.S. private companies and the achievements of their management teams in four key areas:…
Added 45 mins ago
Administration Director, Facilities Management
Coke Florida
Tampa, FL
…Company by Deloitte Private and The Wall Street Journal. This program recognizes outstanding U.S. private companies and the achievements of their management teams in four key areas:…
Added 47 mins ago
SB Supply Chain Project Manager - Global
Turner Construction Company
Boston, MA
Partner with SB Preconstruction teams to assess logistics for estimating products.
Added 1 hour ago
Design - Architect II / III / Senior
IPS-Integrated Project Services
Burlington, MA
Assess the requirements of a project, break a project into tasks, and work with a Project Manager to determine scope of work, budget and staffing.
Added 1 hour ago
Program Manager/Coordinator [P1ACBRNP010]
ProSidian Consulting, LLC
Jefferson County, AR
ProSidian seeks a Program Manager/Coordinator | Chemically Protected Deployable Medical System Product Support Integrator and Materiel Integration Support for --- on a Exempt W2: No…
Added 1 hour ago
Deputy Program Manager And Supply Chain Lead
ProSidian Consulting, LLC
Jefferson County, AR
Deputy Program Manager and Supply Chain Lead | P1ACBRNP011
Added 1 hour ago
Logistics Manager Functional Lead And Coordinator
ProSidian Consulting, LLC
Jefferson County, AR
Logistics Manager, Functional Lead and Coordinator | P1ACBRNP016
Added 1 hour ago
Packaging And Transportation
ProSidian Consulting, LLC
Jefferson County, AR
Coordinate with the Logistics Manager, Quality team, carriers, and the Pine Bluff Arsenal (PBA) receiving team.
Added 1 hour ago
Quality Assurance Manager
ProSidian Consulting, LLC
Jefferson County, AR
Coordinate with the Program Manager, Quality and Configuration Lead, suppliers, and the Pine Bluff Arsenal (PBA) receiving team.
Added 1 hour ago
Warehouse And Kit Lead
ProSidian Consulting, LLC
Jefferson County, AR
Coordinate with the Logistics Manager, Operations Lead, and the Quality and Property teams.

Stanford

Administrative Associate 3

Stanford, CA, United States

$40.86 to $45.67 USD / hour

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Job details

Pay: $40.86 to $45.67 USD / hour
Experience: ● 2-5 years of administrative experience, or combination of education and relevant experience E.
Posting language: English
Posted: Nov 4, 2026

Original job description

Working Title: Front Office Operations Administrator

This position has been deemed critical by the School of Humanities and Sciences Dean’s Office and is exempt from the hiring freeze.

Work Arrangement: This is an on-site position, based on the Stanford campus.

Budgeted Salary: The budgeted base salary range for this position is $40.86 to $45.67 per hour.

The School of Humanities and Sciences (H&S) is the foundation of a liberal arts education at Stanford. The school encompasses 24 departments and 25 interdisciplinary programs. H&S is home to fundamental and applied research, where free, open, and critical inquiry is pursued across disciplines. As the university’s largest school, H&S serves as the foundation of a Stanford undergraduate education no matter which discipline students pursue as a major. Graduate students work alongside world-renowned faculty to pursue and shape foundational research that leads to breakthroughs and discoveries that shed new light on the past, influence the present, and shape the future. Together, faculty and students in H&S engage in inspirational teaching, learning, and research every day.

Department/Program Description: Among the first departments established at Stanford University, the Department of Psychology has a long-standing tradition of ground-breaking theoretical research that also has powerful impact in the real world. The department is ranked as one of the top psychology programs in the nation and has been a leading psychology department among American universities for decades. This extraordinary achievement was honored by the Smithsonian Institution in Washington D.C. in 2003. For more information please see https://psychology.stanford.edu/.

Position Summary: The Department of Psychology is seeking a Front Office Operations Administrator. The Front Office Operations Administrator is a key team member and first point of contact for the department who is expected to take ownership of their areas of responsibility. We are looking for a candidate with great people skills, attention to detail, organization skills and a positive and welcoming attitude.

The position is responsible for:

Front Office Operations: Ensure that the front office area is staffed and welcoming for faculty, staff, students and visitors. Greet visitors and other guests, and answer in-person and phone inquiries.

Department Operations: Assist with general department operations including room reservations, video conferencing equipment, office supplies, print/copy room needs, department website and other media updates, guest parking permits and other department operations.

Financial Operations: Maintain the department credit cards, process reimbursements, monitor budgets for selected projects,

Event Operations: Coordinate event logistics for assigned department gatherings and meetings. Work with caterers, facilities and others to ensure a positive event experience. Ensure events are on budget.

This position may supervise student workers as necessary. Additional departmental duties may be assigned as needed.

This is a 100% FTE, non exempt, continuing position.

Preferred Requirements: Additional highly preferred qualifications for this position includes:

Bachelor’s Degree
2-5 years of administrative experience, or combination of education and relevant experience E.

Core Duties:

Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.
Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports. Perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
Create complex reports and spreadsheets which may utilize specialized software and systems.
Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects.
May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.

Minimum Education and Experience

High school diploma and four years of administrative experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities:

Advanced computer skills and demonstrated experience with office software and email applications.
Demonstrated success in following through and completing projects.
Excellent organizational skills and attention to detail.
Excellent Strong verbal and written communication skills.
Excellent customer service and interpersonal skills.
Ability to prioritize, multi-task, and assign work to others.
Ability to take initiative and ownership of projects.
Ability to routinely and independently exercise sound judgment in making decisions.

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