Workplace Solutions Coordinator

Total Talent Solutions

Now hiring for a Workplace Solutions Coordinator – Direct Hire

Location: Waltham, MA

Pay Rate: $30.00 – $31.00 per hour

Schedule: Monday-Friday, 7:00 am-5:00 pm

Join Staffmark and discover a Workplace Solutions Coordinator position where your work matters and your contributions are truly appreciated.

We are hiring a highly organized Workplace Solutions Coordinator to support daily facilities and workplace operations at a dynamic life sciences and office campus. In this role, you’ll serve as the primary on-site resource for workplace services, coordinating vendors, facility requests, inspections, security access, and service activities.

This is an excellent opportunity for someone with facilities, workplace services, or operations experience who thrives in a fast-paced, customer-focused environment.

Job Duties

• Coordinate daily workplace services, including janitorial, mail, courier, waste, recycling, security, and site amenities.
• Conduct routine facility inspections and workplace walkthroughs.
• Monitor conference rooms, break areas, common spaces, and shared facilities.
• Coordinate third-party vendors, scheduling, site access, and required compliance documentation.
• Maintain service logs, inspection reports, vendor records, and operational documentation.
• Manage and route service requests and work orders through a CMMS platform.
• Track outstanding work orders and corrective actions through completion.
• Support employee badge issuance, access credentials, and visitor management.
• Serve as a liaison between employees, vendors, security teams, landlords, and facilities personnel.

Qualifications

• High school diploma or equivalent required.
• Associate degree or technical coursework in Facilities Management, Business Administration, Operations, or a related field preferred.
• Minimum 1 year of facilities operations, workplace services, soft services, or related experience.
• Life sciences, pharmaceutical, biotechnology, healthcare, or laboratory facility experience strongly preferred.
• Experience with CMMS platforms, facility inspection software, or vendor management systems preferred.
• Strong communication, organization, customer service, and documentation skills.
• Willingness to obtain OSHA 10 Certification upon hire.

Benefits vary by client and are confirmed at the time of offer. Examples may include:

• Medical, dental, and vision insurance
• Life insurance
• Disability insurance
• 401(k)
• Paid time off (PTO)

What You Will Do

As a Workplace Solutions Coordinator you will perform responsibilities that support the daily operations of your assigned employer while following established procedures, quality standards, and workplace safety requirements. Duties may include operating equipment, working with customers, handling materials, preparing documentation, supporting administrative activities, using technology, collaborating with team members, or completing other responsibilities appropriate to the position. Successful Workplace Solutions Coordinator professionals demonstrate adaptability, professionalism, attention to detail, and a commitment to producing quality work while contributing to organizational success.

The Workplace Solutions Coordinator contributes to daily operations by completing assigned responsibilities with professionalism, attention to detail, and a commitment to organizational goals. This role requires adaptability and the ability to work effectively in changing environments.

Successful Workplace Solutions Coordinator candidates demonstrate reliability, teamwork, communication skills, and a willingness to learn while supporting efficient operations.

This career is well suited for individuals seeking stable employment and long-term growth.