Project Coordinator

Now hiring for a Project Coordinator – Direct Hire

Location: Toledo, OH

Salary: $60,000.00 per year

Schedule: Monday-Friday | 1st Shift | 8:00 AM-5:00 PM

Find more than a Project Coordinator job with Staffmark - find a team that values your time, talent, and potential.

Looking for Project Coordinator jobs in Toledo where your skills can make a real impact? This opportunity offers the chance to contribute to a growing team, develop your experience, and build a rewarding career in a professional work environment.

The role is responsible for customer communication, schedule follow-up, internal cross-functional coordination, documentation, issue tracking, and timely escalation. Each Project Coordinator is expected to support approximately two to three active projects, depending on complexity and workload.

If your skills and experience are a good match for this role please apply today.

Job Duties

• Coordinate assigned projects from kick-off through project closure under the governance of the PM Supervisor.
• Maintain and monitor project schedules, action-item lists, milestones, deliverables, work hours, budgets, and expenditures.
• Serve as the routine customer contact for assigned projects and organize, attend, and participate in customer and internal project meetings.
• Document meeting minutes, key decisions, open actions, owners, and due dates, and follow up to ensure timely completion.
• Coordinate activities among Engineering, Production, Quality, Purchasing, Logistics, Sales, and other internal functions.
• Support supplier and material coordination, including status tracking and escalation of delivery or readiness risks.
• Identify schedule, cost, quality, resource, and execution risks; maintain issue logs and escalate significant concerns to the PM Supervisor.
• Ensure project documentation is complete, current, traceable, and maintained in accordance with company frameworks and customer requirements.
• Prepare project status updates, KPI inputs, and management reporting materials for review by the PM Supervisor.
• Work closely with the Project Assistant to ensure administrative, inventory, traceability, labeling, packing-list, and shipping-document activities are completed accurately and on time.
• Support project changes, recovery plans, and continuous improvement of project formats, tools, and operating processes.
• Perform other project-related duties as assigned.

Requirements

• Bachelor’s degree preferred; equivalent education and relevant experience will be considered.
• Experience in project coordination, manufacturing, automotive production, production launch, or a related environment is preferred; strong entry-level candidates may be considered.
• Strong verbal, written, presentation, and interpersonal communication skills.
• Ability to communicate professionally with customers and coordinate effectively across multiple internal departments.
• Demonstrated ability to organize multiple priorities, maintain accurate records, and meet tight deadlines.
• Ability to work independently, exercise sound judgment within assigned authority, and escalate appropriately when needed.

Preferred Qualifications

• Automotive manufacturing, Tier 1/Tier 2 supplier, new-product launch, or production-transfer experience.
• Experience tracking project schedules, costs, risks, materials, inventory, or supplier deliverables.
• Familiarity with KPI reporting, escalation processes, and customer-facing project reviews.
• Experience supporting two or more concurrent projects.

Physical Capabilities

• Physical requirements vary by assignment and will be discussed during the hiring process.
• Candidates should be able to safely perform the essential duties of the position with or without reasonable accommodation.
• The position may require extended periods of computer work and participation in production-floor activities

Benefits vary by client and are confirmed at the time of offer. Examples may include:

• Medical, dental, and vision insurance
• Life insurance
• Disability insurance
• 401(k)
• Paid time off (PTO)

Good Vibes Only. Ask Keriann

“I love my coworkers.” – Keriann, Staffmark Associate

What You Will Do

As a Project Coordinator you will perform responsibilities that support the daily operations of your assigned employer while following established procedures, quality standards, and workplace safety requirements. Duties may include operating equipment, working with customers, handling materials, preparing documentation, supporting administrative activities, using technology, collaborating with team members, or completing other responsibilities appropriate to the position. Successful Project Coordinator professionals demonstrate adaptability, professionalism, attention to detail, and a commitment to producing quality work while contributing to organizational success.

• Coordinate assigned projects from kick-off through project closure under the governance of the PM Supervisor.
• Maintain and monitor project schedules, action-item lists, milestones, deliverables, work hours, budgets, and expenditures.
• Serve as the routine customer contact for assigned projects and organize, attend, and participate in customer and internal project meetings.
• Document meeting minutes, key decisions, open actions, owners, and due dates, and follow up to ensure timely completion.
• Coordinate activities among Engineering, Production, Quality, Purchasing, Logistics, Sales, and other internal functions.
• Support supplier and material coordination, including status tracking and escalation of delivery or readiness risks.
• Identify schedule, cost, quality, resource, and execution risks; maintain issue logs and escalate significant concerns to the PM Supervisor.
• Ensure project documentation is complete, current, traceable, and maintained in accordance with company frameworks and customer requirements.
• Prepare project status updates, KPI inputs, and management reporting materials for review by the PM Supervisor.
• Work closely with the Project Assistant to ensure administrative, inventory, traceability, labeling, packing-list, and shipping-document activities are completed accurately and on time.
• Support project changes, recovery plans, and continuous improvement of project formats, tools, and operating processes.
• Perform other project-related duties as assigned.

The Project Coordinator contributes to daily operations by completing assigned responsibilities with professionalism, attention to detail, and a commitment to organizational goals. This role requires adaptability and the ability to work effectively in changing environments.

Successful Project Coordinator candidates demonstrate reliability, teamwork, communication skills, and a willingness to learn while supporting efficient operations.

This career is well suited for individuals seeking stable employment and long-term growth.