Job Title: Executive Assistant
Location: Plano, TX
Pay Rate: $51.12 per hour
Schedule: Fully on-site, Monday thru Friday 8:00AM to 5:00PM (hours may vary)
Staffmark Total Talent Solutions offers this exciting contract opportunity at a global leader in electronics, mobile devices and appliances located in Plano, TX.
Executive Assistant
Top Skills:
- Process improvement
- Systems administration
- Business travel planning and expense reports
Summary:
The main function of an executive administrative assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical executive administrative assistant acts as an information and communication manager for an executive and their teams.
Responsibilities:
- Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
- Read and analyze incoming requests, submissions, and reports to determine their significance and plan their distribution.
- Appropriately handle and transfer confidential and sensitive information.
- Make arrangements for travel, meetings, dinners etc.
- Submission of travel and other expense sheets for the supported leaders as well other administrative submissions needed like IT requests
- Respond to requests that come in for items like periodic organizational chart updates, seating charts, etc,
- Manage an extremely active calendar of appointments; ensure that the executives stay on track during their day; prioritize meeting requests and handle conflicts or scheduling changes proactively
- Plan dinners and social events; negotiate with external vendors as needed.
- Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access if needed
- Triage and do basic troubleshooting for hardware. Software and phone issues. office supply management, and other general office management functions
- Liaison with customer and internal exec level
- Develop and maintain cross divisional relationships with other admin assistants
- Handle adhoc admin duties as they arise
Requirements:
- 2 year degree or equivalent work experience
- 5-7 years’ experience required.
- Experience working with executives mandatory
- Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
- Expert ability to work independently and manage ones time.
- Expert ability to keep information organized and confidential.
- Expert ability in event planning, budgeting, etc.
- Build relationships across teams, offering help and welcoming ideas from others to drive work forward in an inclusive manner
- Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.
- (Required) Bilingual in Korean and English
Staffmark talent working with this client receive competitive compensation and a great benefits package!
Benefits Include:
- Medical
- Dental
- Vision
- 401k
- Paid Time Off, + more!