Administrative Operations Coordinator

Now hiring for a Administrative Operations Coordinator

Location: Santa Ana, CA

Pay Rate: $20.00 – $22.00 per hour

Schedule: 8am-4:30pm

Put Your Administrative Operations Coordinator Skills in Gear. We’ve Got Work.

Looking for Administrative Operations Coordinator jobs in Santa Ana where your skills can make a real impact? This opportunity offers the chance to contribute to a growing team, develop your experience, and build a rewarding career in a professional work environment.

If your skills and experience are a good match for this role please apply today. This opportunity is being offered by Staffmark to qualified candidates.

Job Duties

• Provide front desk reception, answer and route calls, and greet visitors.
• Manage visitor sign-in procedures, badges, and compliance requirements.
• Maintain office supply inventory and coordinate supply orders.
• Support HR with onboarding, orientation materials, employee communications, and payroll distribution.
• Enter and reconcile SAP process orders and production data.
• Assist with inventory tracking, production reporting, and KPI updates.
• Support accounts payable invoicing, reporting, and recordkeeping.
• Coordinate employee engagement activities, meetings, and special events.
• Maintain records, distribute mail, prepare documents, and provide general administrative support.
• Ensure compliance with food safety, quality, and company procedures.

Education Requirements

• High School Diploma or GED required.
• Additional training in Business Administration, Office Management, or Operations is a plus.
• Bilingual English/Spanish communication skills preferred.

Experience Requirements

• 1-2 years of administrative, receptionist, customer service, or office support experience required.
• Manufacturing, food production, or industrial office experience preferred.
• Proficiency with SAP, Microsoft Office Suite, Excel, Outlook, and data entry systems.
• Experience with HR systems such as SuccessFactors and Dayforce preferred.
• Strong communication, organization, multitasking, and problem-solving skills.
• Ability to maintain confidentiality and work effectively across multiple departments.

Physical Capabilities

• Ability to sit, stand, and walk throughout the workday.
• Frequent use of computers, phones, and office equipment.
• Ability to occasionally lift up to 25 lbs.
• Must possess strong communication, hearing, and observational skills.

Benefits

• Competitive Weekly Pay
• Comprehensive Benefits including medical, dental, and vision coverage.
• Life Insurance and Disability Insurance for added peace of mind.
• Optional 401(k) Plan to help you prepare for the future.
• Opportunities for Growth through a variety of assignments with leading employers.

Misael Found Steady Work - and You Can Too

“I like working at Staffmark because there are many assignments available and reasonable pay.” – Misael, Staffmark Associate

What You Will Do

As a Administrative Operations Coordinator you will perform responsibilities that support the daily operations of your assigned employer while following established procedures, quality standards, and workplace safety requirements. Duties may include operating equipment, working with customers, handling materials, preparing documentation, supporting administrative activities, using technology, collaborating with team members, or completing other responsibilities appropriate to the position. Successful Administrative Operations Coordinator professionals demonstrate adaptability, professionalism, attention to detail, and a commitment to producing quality work while contributing to organizational success.

• Provides front Lobby reception coverage, receives and routes a high volume of calls.
• Provides information to callers, relays messages, and announces visitors.
• Ensures compliance and manages visitors sign-in log, issues visitor badges, and escorts visitors as needed Places monthly office supply order and maintains inventory of supply room.
• Assists in administrative projects and overflow work from different departments.
• Sorts and distributes incoming mail.
• Maintains cleanliness of lobby.
• Assists with faxing, copying, mailing/distribution, etc.
• Assists Human Resources department with presentation materials, new hire orientation, organizing/distributing pay checks, preparing/distributing memos and flyers, preparing meeting materials, and preparing packages for shipping.
• Responsible for managing and administering safety vouchers Coordinate and assist with employee engagement events and initiatives including decorating common areas for holiday seasons, and assists with event planning.
• Supports and participates in special projects as assigned including mandated Covid-19 testing and prevention procedures.
• Serves as liaison for the employees in the bakery who may have questions on certain processes and procedures related to the Employee Self Service Portal, Success Factors and Health & Welfare system Enter and balance Process Orders to ensure accurate inventory of raw materials and finished goods on a daily basis as needed.
• Work with Production Manager and Warehouse Specialist to maintain production inventory controls and adjustments.
• Traceability: Identify Process Orders used to create finished product and dough waste.
• Collecting and compiling data from general Production and test runs.
• Assists with Accounts Payable invoicing, tracking, and reports.
• Perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods, or otherwise balance the workload.

A Administrative Operations Coordinator supports business operations by performing assigned duties that contribute to efficient, safe, and productive workplaces. This position requires flexibility, strong work habits, and a commitment to quality.

The Administrative Operations Coordinator works collaboratively with coworkers, follows established procedures, and helps maintain professional standards while supporting organizational success.

This profession rewards dependable individuals who enjoy meaningful work and continuous development.