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Added just now
Automotive Retail Assistant Manager
Belle Tire
Carmel, IN
As an Assistant Manager at Belle Tire, you support the Store Manager in leading daily operations to achieve sales, profitability, and customer satisfaction goals. You play a key role in…
Added just now
Senior Human Resources Business Partner
ODW Logistics
Lockbourne, OH
…the Columbus-area, effectively supporting varying levels of operations team members. This role will maintain an office in Lockbourne and show up both in person and virtually for the teams…
Added just now
Automotive Retail Assistant Manager
Belle Tire
Terre Haute, IN
As an Assistant Manager at Belle Tire, you support the Store Manager in leading daily operations to achieve sales, profitability, and customer satisfaction goals. You play a key role in…
Added just now
SH
Fiscal Services Spec, SPO
Shriners Hospitals for Children
Spokane, WA
- $23.8 to $35.7 USD / hour
…GAAP to accurately report the results of hospital and research…
Added just now
GTF Invoicing Specialist (Onsite)
RTX
United States
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United States
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Talent Acquisition Manager
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Remote, United States
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Student Business Services Coordinator
Florida Polytechnic University
United States
- $22.95 USD / hour
The position is responsible for overseeing the overall operations of student business services, including billing and receivables, cashiering, payment plans, collections and internal…
Added just now
MF
Store Clerk Tontitown (Part-Time)
McKee Foods
Gentry, AR
- $15.5 to $17.75 USD / hour
- Part-time
As a Retail Associate, you’ll play a vital role in delivering an exceptional customer experience while ensuring smooth store operations. Your responsibilities will include:
Added 1 min ago
H&S Specialist III Utility/Member Services
Arkansas Electric Cooperative
Little Rock
Associate's degree from an accredited university. Technical Certificate in Safety and Health, Industrial Hygiene, or other related field from an accredited institution, plus 5 years…
Added 1 min ago
Coordinator Provider Network
Amerihealth Caritas
Newark, DE
Remote – This position is fully remote. The Associate must be located in Delaware (DE) to attend in office meeting as needed.
Added 2 mins ago
BP
Weekend Receptionist
Brighton Post Acute Care
Boston, MA
- $17 to $22 USD / hour
…face of the facility while ensuring smooth day-to-day office operations and effective communication across all…
Added 2 mins ago
AC
RN Supervisor
Atrium Center for Rehabilitation and Nursing
Brooklyn, NY
- $57 to $60 USD / hour
Assist the Director of Nursing and Associate Director of Nursing in planning, organizing, implementing, and directing the daily operations of the Nursing Department in accordance with all…
Added 2 mins ago
Desktop Support Specialist
CAI Computer Aid, Inc.
United States
…network through the endpoint, and help improve day-to-day support operations. This position will be Full-Time and Onsite in Columbia,…
Added 2 mins ago
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Intern, Marketing Operations – KI Concerts
Headfirst Summer Camps
Washington, DC
- $18.4 USD / hour
The Intern, Marketing Operations - KI Concerts role combines project coordination, operational execution, and creative production, helping ensure that marketing materials and branded…
Added 2 mins ago
Analyst, Chief of Staff Office
Bath & Body Works
Columbus, OH
We believe great associate experiences create great consumer experiences. When our associates feel supported, inspired and empowered, consumers feel it. Whether you're starting your career…
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Supervisor - Product Support Field I
MacAllister Machinery
Novi, MI
Oversee day-to-day field service operations, ensuring work exceptions are understood and achieved while maintaining safe, efficient, and profitable results.
Added 2 mins ago
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Supply Planning Manager
ARDAGH GROUP
Chicago, IL
- $111,900 to $167,900 USD / year
…support of the AMP-NA demand plan. This role reports to the Associate Director of Supply…
Added 2 mins ago
LH
Front Desk Associate
LIV HOSPITALITY LLC
Rapid City, SD
- $15 to $16 USD / hour
Ability to quickly learn front desk technical procedures, such as: check-in, check-out, selling skills, computer operations, telephone operations, etc.
Added 2 mins ago
Human Resources Assistant
Attorney General & Dept of Law
Richmond, VA
…our HR team. This role is essential in ensuring smooth daily operations within the HR department, while serving as the first point of contact for employees. If you thrive in a fast-paced…
Added 2 mins ago
Branch Operations Lead - Clemson Tiger Blvd Branch - Clemson, SC
JPMC page
Clemson, SC
As a Branch Operations Lead in a Chase Branch, you'll be at the heart of our branch operations, working closely with the Branch Manager, branch employees, and our team of experts. Your role…
Added 2 mins ago
JP
Part Time (30 Hours) Associate Banker, Chehalis Branch, Chehalis, WA
JPMC page
Chehalis, WA
- Part-time
As an Associate Banker within Chase, you will represent our brand and culture with the utmost hospitality, using the latest banking solutions and cutting-edge financial technology combined…
Added 2 mins ago
JP
Part-Time (30 Hours) Associate Banker, Grants Pass Branch, Grants Pass, OR
JPMC page
Grants Pass, OR
- Part-time
As an Associate Banker within Chase, you will represent our brand and culture with the utmost hospitality, using the latest banking solutions and cutting-edge financial technology combined…
Added 2 mins ago
Associate Banker, 30 Hours, Long Island Central Area - Multiple locations
JPMC page
Plainview, NY · Westbury, NY · Jericho, NY · North Massapequa, NY · Melville, NY · Levittown, NY · Hicksville, NY · East Meadow, NY · Carle Place, NY · Bethpage, NY
As an Associate Banker within Chase, you will represent our brand and culture with the utmost hospitality, using the latest banking solutions and cutting-edge financial technology combined…
Added 3 mins ago
WF
Prepared Foods Team Receiver - Full Time
Whole Foods Market
Denver, CO
- $20.75 to $29.73 USD / hour
- Full-time
…friendly, and efficient customer service. Support the Team Leader, Associate Team Leader, Supervisor and Regional Team by maintaining regional standards.…

Staffmark

Administrative Assistant

Alexandria, MN, United States

$21 USD / hour

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Applications open in a new tab.

Job details

Pay: $21 USD / hour
Education: High school diploma
Experience: 3 years + previous administrative experience
Posting language: English
Posted: Nov 9, 2026

Original job description

Now hiring for a Administrative Assistant

Location: Alexandria, MN

Pay Rate: $21.00 per hour

Schedule: 8am-5pm Mon-Fri

Office Ninja Wanted – Sharp, Swift, and Super Organized

You’re the one who keeps everything on track, from schedules to supplies to smiling faces. In this Administrative Assistant role, your multitasking magic and positive energy make you the heartbeat of the office. You’ll handle the details that keep everyone moving and make it all look effortless.

Looking for Administrative Assistant jobs in Alexandria where organization and communication keep everything running smoothly? This opportunity lets you support daily business operations, coordinate administrative tasks, and help teams stay productive in a professional office environment.

The Administrative Assistant will be required to perform administrative and receptionist duties including coordinating/supporting daily site activities and supporting plant manager and management staff. If your skills and experience are a good match for this role please apply today. This opportunity is based on an Administrative Assistant career path and is being offered by Staffmark to qualified candidates.

Maintain a professional image and demeanor with all employees, management, executives, and visitors
Answer questions about organization and provide callers with addresses, directions, and other information
Welcomes visitors, determines nature of business, and announces visitors to appropriate personnel
Maintain/update daily appointments, calendars, and schedule conference rooms
Prepare/assist with compiling reports and presentations
Maintain and monitor office supply inventory levels and place orders as required
Review/prepare documents, reports, and other correspondence materials for the management team
Have an operating knowledge of computers, Oracle experience a great plus.
Compile production data in excel and review for accuracy
Courteously receive and screen all in-bound calls, emails, and visitors
Complete and review, invoices, and other relevant monetary documents filing them as necessary
Ensuring that all appropriate approvals are received prior to payment of vendor invoices
Matching up invoices with receiving information into Oracle
Follow through on updating vendor information
Reconciling vendor statements
Receives all parts and supplies into Oracle
Communicate with purchasers any issues and recommends actions to resolve discrepancies.
Verifying the accuracy of invoices, including coding, and approving for A/P processing
Coordinate departmental office activities including career fairs
Prepare travel arrangements where necessary
Review, evaluate and distribute all incoming and outgoing mail
Provide administrative support to all departmental members
Maintain a high level of confidentiality in all interactions
Answer incoming calls, retrieve messages from voicemail and forward them to the appropriate personnel
Willingness to take on any new challenges daily
Understand and follow all company safety policies and procedures and all Good Manufacturing Practices.
Wear PPE (Personal Protective Equipment) when required.
All other duties as assigned.

Education Requirements

High school diploma or GED required.
Associate degree, business coursework, or administrative support training preferred.
HS Diploma or GED

Experience Requirements

At least one year of administrative, office support, receptionist, or clerical experience preferred.
Strong organizational skills with the ability to prioritize multiple responsibilities.
Excellent written and verbal communication skills.
Proficiency with Microsoft Office and common office software.
Professional demeanor with strong attention to detail and customer service skills.
3 years + previous administrative experience

Preferred Qualifications

Previous experience supporting multiple departments or executive staff is beneficial.
Experience with scheduling, document preparation, recordkeeping, and office coordination is preferred.
Familiarity with business software, office equipment, and data entry systems is considered an asset.
Individuals who demonstrate initiative, adaptability, and professionalism are well positioned for success as a Administrative Assistant.
Beneficial to have knowledge of Oracle ; FSR (Financial Statement Reporting).
Proficient use of Microsoft Office 2010 (Outlook, Word, Excel, PowerPoint) and other related computer applications.
Superior organizational and prioritization skills.
Personable with good communication skills
Must be able to work independently and complete tasks in a deadline-based environment.
Strong attention to detail and a willingness to lend support when and where it is needed.
Maintain a high level of confidentiality in all interactions.
Must be a team player with a positive attitude.
Some overtime may be required.

Physical Capabilities

Ability to remain seated or stand for extended periods while performing office tasks.
Frequent use of computers, telephones, and other standard office equipment.
Occasional lifting or moving of office supplies and materials up to 50 pounds.
Ability to communicate effectively with coworkers, customers, and visitors.
Lift up to lbs.
Seated for majority of shift

Benefits

Competitive Weekly Pay
Comprehensive Benefits including medical, dental, and vision coverage.
Life Insurance and Disability Insurance for added peace of mind.
Optional 401(k) Plan to help you prepare for the future.
Supportive Professional Environment focused on teamwork, growth, and success.

“Worked in Payroll. Had a great boss who was fair, good at managing our team. She understood life/work balance as long you were getting your job done. Great communicator!” – Administrative Support Specialist, Staffmark

Click apply, and let’s make this official.

What You Will Do

As a Administrative Assistant you will provide administrative support by coordinating schedules, maintaining records, preparing documents, answering communications, organizing files, and assisting coworkers with daily operational needs. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining a professional and customer-focused approach.

Maintain a professional image and demeanor with all employees, management, executives, and visitors
Answer questions about organization and provide callers with addresses, directions, and other information
Welcomes visitors, determines nature of business, and announces visitors to appropriate personnel
Maintain/update daily appointments, calendars, and schedule conference rooms
Prepare/assist with compiling reports and presentations
Maintain and monitor office supply inventory levels and place orders as required
Review/prepare documents, reports, and other correspondence materials for the management team
Have an operating knowledge of computers, Oracle experience a great plus.
Compile production data in excel and review for accuracy
Courteously receive and screen all in-bound calls, emails, and visitors
Complete and review, invoices, and other relevant monetary documents filing them as necessary
Ensuring that all appropriate approvals are received prior to payment of vendor invoices
Matching up invoices with receiving information into Oracle
Follow through on updating vendor information
Reconciling vendor statements
Receives all parts and supplies into Oracle
Communicate with purchasers any issues and recommends actions to resolve discrepancies.
Verifying the accuracy of invoices, including coding, and approving for A/P processing
Coordinate departmental office activities including career fairs
Prepare travel arrangements where necessary
Review, evaluate and distribute all incoming and outgoing mail
Provide administrative support to all departmental members
Maintain a high level of confidentiality in all interactions
Answer incoming calls, retrieve messages from voicemail and forward them to the appropriate personnel
Willingness to take on any new challenges daily
Understand and follow all company safety policies and procedures and all Good Manufacturing Practices.
Wear PPE (Personal Protective Equipment) when required.
All other duties as assigned.

A Administrative Assistant plays an important role in creating order, consistency, and professionalism in the workplace. This position supports business operations by helping manage documents, schedules, communications, data, and day-to-day office tasks.

The Administrative Assistant role requires strong time management, clear communication, and the ability to work accurately with information. Candidates who are organized, patient, and proactive can make a meaningful impact in this type of position.

Strong administrative support helps teams stay productive and focused. A skilled Administrative Assistant keeps details moving, supports coworkers, and contributes to a more efficient and reliable work environment.

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