Foundation Development Assistant

St. Mary’s Healthcare has been providing high-quality, compassionate healthcare to the people of Montgomery and Fulton counties since 1903. At St. Mary’s Hospital, the Rao Outpatient Pavilion and other locations, the local, independent healthcare organization offers the comprehensive, critical services its community needs and deserves. St. Mary’s Healthcare has also been named a 2026 Times Union Top Workplace - the first acute care hospital in the Capital Region to earn the distinction since the Times Union launched the recognition program 15 years ago.

Job Requisition: FOUND002206 Employment Type: Full- Time Shift: Days Hours Per Week: 40 hour/week

Hiring Range: $18.74-$25.07/hourly

The actual compensation for this position will be determined based on experience and other factors permitted by law.

Responsibilities:

• Coordinates fundraising mailings and communications, including mail merges, mailing lists, acknowledgements, invitations, and stewardship materials.

• Assists with donor correspondence, database management, recordkeeping, filing, office organization, and provides administrative support for Foundation campaigns and special events.

• Provides general office management support, including answering and directing telephone calls, greeting visitors, maintaining supplies, scheduling meetings, managing files, and responding to inquiries.

• Requires exceptional attention to detail, strong organizational and prioritization skills, and the ability to manage a high volume of work while maintaining accuracy, confidentiality, and professionalism.

Additional Responsibilities:

• Other duties as assigned.

Education, Training & Experience:

• High School Diploma or GED required. Associate's degree in business administration, Office Administration, Accounting, Communications, Nonprofit Management, or a related field preferred.
• Minimum of three (3) years of administrative, clerical, office management, customer service, database management, or fundraising support experience required.
• Experience working with donor databases, CRM systems, financial recordkeeping, gift processing, or data entry preferred. Excellent customer service and interpersonal skills with the ability to interact professionally with donors, volunteers, community members, physicians, associates, and hospital leadership.
• Experience processing charitable gifts, preparing deposits, reconciling transactions, and supporting month-end financial processes preferred.
• Experience in a healthcare, nonprofit, fundraising, or professional office environment preferred. Exceptional attention to detail and commitment to accuracy.
• Demonstrated proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.

Required Skills and Attributes:

• Ability to organize and establish day-to-day priorities while using critical thinking skills in all aspects of the job.
• Must be able to multitask while remaining professional, focused, composed and positive.
• Excellent customer service skills
• Displays integrity, friendliness, and compassion.
• Must be able to establish an appropriate and effective rapport with others.
• Demonstrates flexibility
• Takes initiative
• Able to work in a fast-paced environment
• Embrace new opportunities to grow both personally and professionally.
• Effective critical thinking and problem-solving skills.
• Proficient with various Microsoft Office products (Word and Excel).
• Strong organizational skills.
• Effective interpersonal skills.
• Ability to take and follow direction in a positive and appropriate manner.
• Ability to work as part of a team and independently.
• Must be able to demonstrate effective and appropriate written and oral communication skills.
• Must be able to speak, read, write and follow instructions in English.