Executive Assistant - CEO

Where You’ll Work

For more than 135 years, St. Mary-Corwin has cared for the people of Pueblo and the surrounding southern Colorado communities. Driven by a commitment to Pueblo and our healing ministry, St. Mary- Corwin is focused on its core areas of clinical strength: cancer care and orthopedic services. This concentration enables St. Mary-Corwin to serve the southern Colorado region with high quality, high value care for generations to come. Residents of Pueblo enjoy a moderate cost of living within this modern, mid-sized community while experiencing everything great about life in Colorado, including world- class nearby outdoor recreation, thriving local arts and culture, numerous parks, festivals and much more.

Job Summary and Responsibilities

As our Executive Assistant - CEO, you will provide essential administrative and operational support to the CEO, while also assisting with the direct management of the Volunteer Services Department, including recruitment, scheduling, and overall operational oversight.

Every day you will manage the volunteer schedule, assist with recruitment, selection, placement, training, and supervision of volunteers. You will process staff requests for new volunteer positions, maintain personnel files, and oversee gift shop operations (sales, merchandising, inventory, purchasing), ensuring seamless support for the CEO and efficient operation of Volunteer Services during events and special assignments.

To be successful in this role, you will possess strong administrative and organizational skills, meticulous attention to detail, a proactive approach to managing complex tasks, and the ability to effectively support executive leadership while also coordinating and directing comprehensive volunteer programs.

• Coordinates meetings, schedules appointments, maintains calendars, arranges travel, and provides general administrative support to the President and CEO, the Chief Nursing Officer, Vice President, Operations, and the Chief Medical Officer.
• Provides administrative support to the hospital Board of Directors, coordinating the bimonthly Board meetings and other Board committee meetings, preparing documents for the Board meetings and posting on the Board portal in advance of the meetings. Also manages the arrangement of any special offsite meetings, such as Board Retreats, and coordination of conference registration, travel, and lodging for the Board of Directors at events.
• Files management of signed meeting minutes, Board resolutions, as well as onboarding documents for any new Board members.
• Works with little supervision and carries out tasks efficiently and in a timely manner.
• Completes tasks thoroughly with no followup required by others and shows good judgment in decisionmaking.
• Handles problems which arise on a daily basis but recognizes situations which require assistance from higher authority.

Job Requirements

Required

• High School Diploma/GED
• Three (3) years as an administrative support role
• Must have strong computer skills
• Must be organized, detail oriented and a selfstarter
• Must have excellent record keeping skills

Preferred

• Bachelor Degree
• Five (5) years of executive assistant experience