Grants Coordinator

At SSR, we’re more than a leading engineering design, consulting, and planning firm - we’re a team of owners committed to solving complex projects and delivering innovative solutions for facility and infrastructure challenges. With locations across the U.S. and expertise spanning diverse markets and services, our collaborative approach empowers us to build lasting partnerships with each other, our clients, and our communities.

We believe high performance and a people-first culture go hand in hand. As an owner from day one, our colleagues thrive in an environment that values accountability, celebrates achievement, and supports personal and professional growth. As owners, we take pride in our work and in each other - driving results while fostering a workplace where everyone feels seen, supported, and inspired.

Want to hear directly from our team? Visit http://www.ssr-inc.com/life-at-ssr and explore our culture on LinkedIn and Instagram.

What You’ll Do

As Engineering Grants Coordinator, you’ll support public‑sector infrastructure programs by researching opportunities, preparing competitive applications, and administering active awards - keeping funding compliant, auditable, and aligned with project delivery.

• Prepare resolutions, funding forms, and documentation for Capital Improvement Programs (CIP) and related actions.
• Draft contract awards and amendments; assemble supporting documents and route for signatures to meet processing deadlines.
• Inform project managers of accounting transactions; prepare check requests and final payments for consultants and contractors.
• Provide PMs technical assistance on fiscal reporting, reimbursement draws, grant close‑out, monitoring reviews, and audits.
• Maintain and analyze grant and project data; develop internal tracking and reporting systems for active awards.
• Interpret federal/state/local regulations; forecast and prepare multiple grant applications, budgets, and ancillary materials.
• Manage existing grants - track status, write reports, and maintain complete historical records and documentation.
• Coordinate across staff so projects meet proposal conditions and performance expectations; prepare reports and presentations for committees and stakeholders.
• Use spreadsheets, databases, and document tools to produce compliant forms, charts, and logs for grant administration.
• Stay current on available grants and legislation impacting funding; assist with TIP applications, CIP budgets, and long‑range plan inputs.
• Perform additional related duties as assigned.

Who We’re Looking For:

Minimum Requirements:

• Bachelor’s degree in Public Administration, Planning, Engineering, Accounting, Finance or closely related field.
• Four (4) years’ experience in community development research, contract administration, grant writing/administration, public policy, accounting, or public infrastructure programing; or any combination of experience or training which enables one to perform the essential job functions.
• Working experience with various computer software applications required.
• Working experience with budget development and monitoring; program development, proposal writing, and knowledge of contracts and agreements preferred.
• Must possess and maintain a valid driver’s license as a condition of continuous employment.
• Master’s degree may count as two (2) years of professional experience.

Preferred Qualifications:

• Experience supporting engineering/public works programs or transportation projects with government grant funding.
• Fluency with federal and state grant compliance, including documentation standards, audit readiness, and records retention.
• Advanced proficiency with Microsoft Excel and database/reporting tools; strong technical writing skills.
• Clear communication, organization, and stakeholder coordination skills across multiple, concurrent deadlines.
• Familiarity with TIP/CIP processes and long‑range transportation planning is a plus.

What We Offer

• 100% Employee-Owned – Ownership from day one with immediate ESOP vesting.
• Retirement Savings – 401(k) with immediate vesting and a generous company match.
• Health & Wellness – Medical, dental, and vision coverage, plus company‑funded HSA contributions for HDHP plans.
• Company-Paid Protection – Life insurance, AD&D, and short and long term disability at no cost to you.
• Work-Life Balance – Flexible schedules, paid parental leave, generous PTO, and paid company holidays.
• Career Growth – Tuition reimbursement and ongoing professional development support.

SSR is an Equal Opportunity / Affirmative Action Employer

EEO Disabled/Veterans

This job posting will remain open a minimum of 72 hours and on an ongoing basis until filled.

Recruiters or staffing agencies: SSR is not obligated to compensate any external recruiter or search firm who presents a candidate, their resume, or profile to an SSR employee without 1) a current, fully executed agreement on file and 2) being assigned to the open position via HR