Grants Manager

Join a team that’s advancing the decarbonization of global port and terminal operations, as well as security and goods movement improvements, through the successful implementation of local, state, federal, and international grant programs. This role supports more than $300 million in awarded funding for sustainability and zero-emission infrastructure projects by managing grant compliance, financial tracking, reimbursement requests, procurement coordination, and reporting activities. Working closely with sustainability, engineering, procurement, accounting, and operations teams, the Grants Manager helps ensure funded projects remain compliant, audit-ready, and positioned to maximize available funding opportunities. This role offers the opportunity to contribute to high-impact sustainability and operational initiatives while building expertise in grant administration, compliance, financial analysis, and project implementation.

• Support the development of grant applications, funding proposals, and agency communications for new funding opportunities.
• Research emerging grant and incentive opportunities and provide recommendations regarding program requirements, funding potential, and alignment with company initiatives.
• Prepare financial analyses for proposed projects, including cost-benefit assessments, return-on-investment models, cost-effectiveness calculations, and emissions reduction estimates to inform funding and implementation decisions.
• Manage financial administration for grant-funded projects, including reimbursement requests, invoice processing, financial tracking, reporting, and CapEx forecasting activities.
• Review grant documentation and monitor ongoing compliance requirements, identifying potential issues and working with stakeholders to ensure funding requirements and contractual obligations are met.
• Coordinate grant-related procurement activities, including purchase order creation and tracking, while partnering with procurement and sustainability teams to support compliance with funding requirements.
• Manage grant reporting and agency submissions, ensuring required reports, supporting documentation, and reimbursement packages are completed accurately and submitted on time.
• Maintain grant administration records, documentation, and procedures to support audit readiness, reporting requirements, and program compliance.
• Support strategic sustainability initiatives and special projects as assigned.
• Bachelor's degree in Business, Accounting, Public Administration, Environmental Studies, Sustainability, or a related field.
• 4+ years of experience supporting grants, public funding programs, compliance, project administration, accounting operations, or a related function.
• A valid driver's license is required. Candidates must also possess, or can obtain and maintain, a valid TWIC card.
• Strong financial and analytical skills, including cost-benefit analysis, ROI modeling, project cost estimating, and data-driven decision-making.
• Strong understanding of financial documentation, reimbursement processes, reporting requirements, and grant-funded project administration, including familiarity with GAAP accounting processes, purchase orders, invoices, ERP systems, and financial tracking tools.
• Demonstrated ability to coordinate with accounting, procurement, technical, and business teams to gather information and meet funding requirements.
• Exceptional organizational skills, with the ability to manage multiple projects, competing priorities, and regulatory deadlines.
• Excellent written, verbal, and interpersonal skills for correspondence with internal stakeholders and external agencies.
• Knowledge of federal grant compliance requirements, reimbursement-based funding programs, and audit documentation practices preferred.
• Interest in sustainability, infrastructure, transportation, energy, or environmental initiatives; direct exposure to these industries is a plus.

Work environment:

• Required job duties are normally performed in a climate-controlled office environment.
• Exposure to computer screens.
• The noise level in the work environment is usually moderate.
• Occasional travel to our corporate offices and terminal locations.

Salary Range: $120,000-138,000 per year

The posted compensation range is based on the applicable geographic market for the position and may vary depending on factors such as related experience and skill set. Final compensation will be determined based on these items and other relevant factors

We are an Equal Opportunity Employer