OFFICE MANAGER @ SPOKANE VIRTUAL LEARNING, 8 HRS, CONT.

Description As a Spokane Public Schools staff member, you'll uphold our commitment to creating a loving and collaborative learning community where all students belong and thrive. We are looking for team members who embrace differences, have a desire to work with a diverse community of learners, have a heart for the humans they serve, work as a team, grow and reflect through feedback, are lifelong learners and positive problem solvers.

• Hours/Day: 8
• Continuing Role
• School Year Position (260 Days / 12 Months)
• Daily Start/End times: 7:30 AM - 4:00 PM
• Anticipated Start Date: ASAP
• Benefits--Medical/Dental/Vision through SEBB (School Employee Benefits Board) are provided for employees who work at least 630 hours per academic year.
• Additional benefits may include vacation, sick, personal days, and paid holidays.
• Often, positions have additional pay provisions above what is represented on the salary schedule, all in accordance with the applicable collective bargaining agreements (if applicable) as negotiated.

SALARY: Level 9 on the Secretarial/Clerical Salary Schedule. Experience increments depends on experience in the same or similar permanent position within a Washington State public school. DOWNLOAD SALARY SCHEDULEResponsibilities

• Provide quality confidential administrative support for the principal, other administrative staff, faculty, students, and community, and site council.
• Supervise and manage work flow and interpersonal relations of several secretarial/clerical personnel and office assistants to ensure proper functioning of public office, student office, data processing, book room, and registration office.
• Provide secretarial support to manage and process accurate, up-to-date employee records for alternative system administrative office to ensure quality district support. Provide secretarial support to summer school teachers and prepare summer school payroll.
• Oversee or perform numerous office management procedures on a regular basis, using independent judgment to ensure efficient functioning of the alternative system.
• Other duties as assigned.

Qualifications

• Demonstrated ability and aptitude to perform the responsibilities listed.
• High school diploma or equivalent; additional secretarial or business courses.
• Minimum four years of recent successful secretarial or business-related experience.
• Minimum two years supervising and managing secretarial/clerical personnel.
• Ability to accurately type 50 words per minute.
• High school experience preferred.
• Excellent writing skills in spelling, grammar, and punctuation.
• Accurate filing skills.
• Demonstrated ability to operate a variety of office machines (computer terminal, copier, calculator, etc.).
• Demonstrated working knowledge of the various secretarial/clerical positions in a high school and their interdependence.
• Demonstrated record-keeping skills.
• Demonstrated organizational abilities.
• Demonstrated leadership skills in the coordination of workflow and interpersonal relations of secretarial/clerical personnel.
• Demonstrated ability to utilize a variety of software programs such as Windows, which includes MS Word or WordPerfect, Powerpoint, Publisher or related software, IFAS, payroll software, Excel or spreadsheet software, Nutrition Services food program software, School Dude, and PowerSchool.
• Relates positively to youth and adults of varying socioeconomic, cultural, and ethnic backgrounds.
• Demonstrated ability to work effectively with a diverse group of students, teachers, parents, and administrators in a confidential manner.

Additional Information

• Work Schedule – Days and hours (listed above) are subject to change depending on program and district needs.
• Stipends, Leave Accruals and Holidays – Stipends, leaves and paid holidays are in accordance with the applicable collective bargaining agreement (Collective Bargaining Agreements) as negotiated.
• Benefits Highlights:
• The School Employees Benefits Board (SEBB) Program administers health insurance and other benefits for employees of Washington School districts who are in benefit eligible positions (at least half-time/20 hours per week in a regular position).
• Multiple medical plans offered from various providers such as Kaiser Permanente WA, Premera Blue Cross, and the Uniform Medical Plan (for example) to fit your needs for varying cost and care options. Vision and Dental plan options, as well as standard Life and AD&D insurance are offered at no cost to the employee. The SEBB program also offers additional employee paid benefits like Dependent Care Assistance Program (DCAP), supplemental Life and AD&D, Long-Term Disability insurance, and Medical Flexible Spending Arrangement (FSA).
• Benefit eligible Spokane Public Schools employees and their dependent family members have access to free, confidential counseling, consultation and referral services through the Employee Assistance Program.
• School District Employees participate in the Washington State Department of Retirement Systems (DRS) public pension plan. Employees can choose from a lifetime retirement pension plan or a hybrid pension and investment plan that contributes between 5% and 15% of wages to retirement. When employees meet plan requirements and retire, they are guaranteed a monthly benefit for the rest of their life from the employer-funded pension.
• Employees can also participate in voluntary savings programs to increase retirement savings such as the DRS Deferred Compensation Program or by participating in a 403(b)-retirement plan through the district’s plan manager, OMNI.
• See more about employee benefits at https://www.spokaneschools.org/page/salaries-and-benefits
• A fingerprint background check is required for all prospective employees

Spokane Public Schools complies with all federal and state rules and regulations and does not discriminate in the admission, treatment, employment, or access to its programs or activities on the basis of age, sex, marital status, race, color, creed, national origin, the presence of any sensory, mental, or physical disability, to the use of a trained guide or service animal by a person with a disability, sexual orientation including gender expression or gender identity, or honorably discharged veteran or military status. This holds true for all students who are interested in participating in educational programs and/or extracurricular school activities and provides equal access to the Boy Scouts and other designated youth groups. Inquiries regarding compliance and/or grievance procedures may be directed to the school district’s Title IX/Staff Civil Rights Officer, ADA Officer, Harassment, Intimidation, Bullying (HIB)/Student Civil Rights Officer and/or 504 Compliance Officer. The following Civil Rights Compliance Coordinators have been designated to handle questions and complaints of alleged discrimination:

• Civil Rights Coordinator and Title IX Coordinator: Jodi Harmon, JodiH@spokaneschools.org 509-354-7344
• Section 504 Coordinator: Rebecca Doughty, RebeccaDo@spokaneschools.org 509-354-7284

Other district contacts:

• ADA Officer: Stephanie Busch, StephanieB@spokaneschools.org 509.354.5993
• Affirmative Action Officer: Jodi Harmon, JodiH@spokaneschools.org 509-354-7344
• Equal Opportunity Officer: Jodi Harmon, JodiH@spokaneschools.org 509-354-7344
• Harassment, Intimidation, Bullying (HIB)/Student Civil Rights Officer: Rebecca Doughty, RebeccaDo@spokaneschools.org 509-354-7284

Address: 200 N Bernard Street, Spokane 99201-0282 View EEO InformationBenefits Follow this link to find out about all the great benefit options you have as an employee of Spokane Public Schools: - https://www.spokaneschools.org/page/payroll-benefits