Scanning Specialist 2nd Shift

We are seeking an efficient, detail-oriented Document Prep & Scanning Specialist to join our operations team. In this fast-paced role, you will handle high-volume document preparation, high-speed digital scanning, and record organization to support daily imaging production goals.

This is a focused, hands-on position ideal for individuals who enjoy independent, detailed work where the day moves quickly.

Responsibilities:

Document Preparation: Retrieve physical file batches, sort documents, and remove all staples and clips. Smooth out pages using specialized tools to ensure papers feed cleanly through scanners without jamming or scratching equipment.

Scanner Setup & Calibration: Check and adjust scan settings (resolution, brightness, contrast, and crop boundaries) on computer terminals before processing each batch. Feed prepared documents into high-speed production scanners.

Quality Assurance & Verification: Inspect scanned digital files in real time to ensure legibility and accuracy. Delete blank pages per client guidelines, check for artifacts (such as lines, shadows, or wrinkles), verify image clarity, and match digital files against physical tracking/TID forms.

Batch Tracking & Reassembly: Re-staple documents in their original sequence, apply appropriate batch rubber bands/labels, and log batch statuses (e.g., ready, in-process, validation) in the local system.

Special Handling Routing: Identify and route oversized files, alternate tab sections, or unique document types to designated handling stations using tracking sheets.

Compliance & Security: Adhere strictly to facility security protocols, including clean-desk policies and secure handling of confidential client documents.

Working hours: 2:30 PM - 11:00 PM

Skills:

Familiarity with basic PC navigation, searching internal databases/menus, and adjusting scanner settings. Strong visual acuity to spot small details, paper lines, low image clarity, or missing pages.

Education:

High School

Experience:

1-4 years

Qualifications:

Ability to lift document boxes weighing up to 50 lbs, sit or stand for extended periods, and perform repetitive manual tasks (removing staples, smoothing paper, feeding scanners). Ability to sustain a steady work pace to meet hourly production goals with minimal direct supervision. Ability to read, write, and communicate clearly in English, and ask questions when handling system exceptions.

APPLY NOW!

Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.

Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

key responsibilities

Document Preparation: Retrieve physical file batches, sort documents, and remove all staples and clips. Smooth out pages using specialized tools to ensure papers feed cleanly through scanners without jamming or scratching equipment.Scanner Setup & Calibration: Check and adjust scan settings (resolution, brightness, contrast, and crop boundaries) on computer terminals before processing each batch. Feed prepared documents into high-speed production scanners.Quality Assurance & Verification: Inspect scanned digital files in real time to ensure legibility and accuracy. Delete blank pages per client guidelines, check for artifacts (such as lines, shadows, or wrinkles), verify image clarity, and match digital files against physical tracking/TID forms.Batch Tracking & Reassembly: Re-staple documents in their original sequence, apply appropriate batch rubber bands/labels, and log batch statuses (e.g., ready, in-process, validation) in the local system.Special Handling Routing: Identify and route oversized files, alternate tab sections, or unique document types to designated handling stations using tracking sheets.Compliance & Security: Adhere strictly to facility security protocols, including clean-desk policies and secure handling of confidential client documents.

experience 1-4 years

skills Familiarity with basic PC navigation, searching internal databases/menus, and adjusting scanner settings.Strong visual acuity to spot small details, paper lines, low image clarity, or missing pages.

qualifications

Ability to lift document boxes weighing up to 50 lbs, sit or stand for extended periods, and perform repetitive manual tasks (removing staples, smoothing paper, feeding scanners).Ability to sustain a steady work pace to meet hourly production goals with minimal direct supervision.Ability to read, write, and communicate clearly in English, and ask questions when handling system exceptions.

education High School