Office Assistant

Are you an organized, detail-oriented professional who enjoys keeping things running smoothly? Spherion Naples is looking for an Office Assistant to join a construction team in Naples, Florida and help the office operations get to a better place! This role is essential to the daily success, providing the foundational support that allows the team to move forward with confidence. If you're looking for a role where your organizational skills truly make an impact, this is the right role.

As an Office Assistant, your primary responsibility is to ensure the efficient management of the office records and provide general support to the team. You will be a key player in maintaining operational effectiveness by efficiently managing files and assisting with diverse office tasks. In this role, you'll help develop a cohesive environment where every document is where it needs to be, and every team member has the support they need to succeed. We understand that a well-organized office is the backbone of a great client experience, and we're looking for someone who takes pride in that responsibility.

Responsibilities:

Records Management: Efficiently look up files and retrieve documents as requested by team members to support ongoing projects and client needs.

Filing & Organization: Maintain both physical and electronic filing systems, ensuring all records are updated, accurately labeled, and easy to navigate.

General Office Support: Serve as a versatile office assistant, helping with various administrative tasks such as preparing mailings, scanning documents, and keeping common areas tidy.

Operational Flow: Assist in maintaining a supportive and positive atmosphere by coordinating with colleagues to ensure all basic office matters are handled in a timely manner.

Working hours: 9:00 AM - 5:00 PM

Skills:

Previous experience in an administrative or office support role.

Familiarity with digital filing systems or database management.

A proactive mindset with a focus on improving office workflows.

Education:

No Degree Required

Experience:

1-4 years

Qualifications:

Strong attention to detail and a high level of accuracy in filing.

Ability to work independently and manage time effectively.

Basic computer proficiency (Microsoft Office suite).

Excellent organizational skills and a supportive, helpful attitude.

Clear and professional communication skills.

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We offer weekly open interviews Mondays thru Fridays 9:30am-12noon and then 1pm-2:30pm

Walk-ins welcome, want to skip the wait... Call us at 239-494-3044 or send us a text today to schedule an interview! We are located at: 4964 Tamiami Trail North Naples, FL 34103

Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

key responsibilities

Records Management: Efficiently look up files and retrieve documents as requested by team members to support ongoing projects and client needs.Filing & Organization: Maintain both physical and electronic filing systems, ensuring all records are updated, accurately labeled, and easy to navigate.General Office Support: Serve as a versatile office assistant, helping with various administrative tasks such as preparing mailings, scanning documents, and keeping common areas tidy.Operational Flow: Assist in maintaining a supportive and positive atmosphere by coordinating with colleagues to ensure all basic office matters are handled in a timely manner.

experience 1-4 years

skills Previous experience in an administrative or office support role.Familiarity with digital filing systems or database management.A proactive mindset with a focus on improving office workflows.

qualifications

Strong attention to detail and a high level of accuracy in filing.Ability to work independently and manage time effectively.Basic computer proficiency (Microsoft Office suite).Excellent organizational skills and a supportive, helpful attitude.Clear and professional communication skills.

education No Degree Required