Office Administrator

Are you ready to take the next step in your career and get to a better place? Spherion Naples is looking for a highly organized, proactive Office Administrator to support daily operations for a statewide life sciences organization in Naples, FL. This hybrid opportunity puts you at the center of mission driven work, allowing you to collaborate alongside industry, academic, and healthcare leaders while enjoying a supportive, flexible environment with room for professional growth. If you are a detail oriented, tech savvy self starter who thrives in a collaborative setting and wants to help advance innovation across Florida, this Office Administrator role is a great fit.

Responsibilities:

Manage day to day office operations to ensure efficient communication and workflow across the organization

Serve as a welcoming point of contact for members, sponsors, and external stakeholders, providing timely and professional support

Coordinate logistics for in person and virtual meetings, webinars, events, and board activities

Assist finance support with invoicing, member renewals, and payment tracking

Maintain organizational documents, databases, contact lists, and cloud based file systems

Provide administrative support to the executive team by preparing agendas, reports, correspondence, and presentations

Support outreach efforts by assisting with newsletters, social media updates, and promotional materials

Maintain accurate membership, sponsorship, and program participation records using database systems

Working hours: Various Shifts Available

Skills:

Experience using Customer Relationship Management (CRM) systems or member/donor databases

Familiarity with or interest in the life sciences, biotechnology, medical technology, or healthcare sectors

Education:

No Degree Required

Experience:

1-4 years

Qualifications:

Three or more years of experience in office administration, nonprofit operations, or a similar administrative role

Strong organizational, multitasking, and time management skills

Exceptional written and verbal communication abilities

Proficiency in Microsoft Office Suite and Zoom

Experience planning and coordinating meetings or events

Ability to work independently and collaborate across teams in a hybrid environment

Apply Now on this post!!

We offer weekly open interviews Mondays thru Fridays 9:30am-12noon and then 1pm-2:30pm

Walk-ins welcome, want to skip the wait... Call us at 239-494-3044 or send us a text today to schedule an interview! We are located at: 4964 Tamiami Trail North Naples, FL 34103

Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

key responsibilities

Manage day to day office operations to ensure efficient communication and workflow across the organizationServe as a welcoming point of contact for members, sponsors, and external stakeholders, providing timely and professional supportCoordinate logistics for in person and virtual meetings, webinars, events, and board activitiesAssist finance support with invoicing, member renewals, and payment trackingMaintain organizational documents, databases, contact lists, and cloud based file systemsProvide administrative support to the executive team by preparing agendas, reports, correspondence, and presentationsSupport outreach efforts by assisting with newsletters, social media updates, and promotional materialsMaintain accurate membership, sponsorship, and program participation records using database systems

experience 1-4 years

skills Experience using Customer Relationship Management (CRM) systems or member/donor databasesFamiliarity with or interest in the life sciences, biotechnology, medical technology, or healthcare sectors

qualifications

Three or more years of experience in office administration, nonprofit operations, or a similar administrative roleStrong organizational, multitasking, and time management skillsExceptional written and verbal communication abilitiesProficiency in Microsoft Office Suite and ZoomExperience planning and coordinating meetings or eventsAbility to work independently and collaborate across teams in a hybrid environment

education No Degree Required