Front Office Coordinator

We are seeking an articulate, organized, and polished Front Office Coordinator to anchor our front reception area and serve as the professional face and voice of our office. This position is responsible for managing multi-line phone communications, warmly welcoming clients and visitors, and providing core administrative support. The ideal candidate maintains high standards of professional presentation, demonstrates exceptional phone etiquette, and works comfortably within Microsoft Office applications to keep daily office operations running smoothly.

Responsibilities

Responsibilities:

Phone & Communication Management: Answer incoming multi-line calls promptly, screen inquiries with discretion, route calls accurately to the appropriate team members, and record detailed, accurate messages. Visitor Greeting & Client Care: Greet arriving clients, vendors, and guests in a welcoming, poised manner; notify internal hosts immediately and guide guests to designated meeting areas. Microsoft Office & Administrative Support: Draft, format, and edit memos and letters in Word, update basic tracking sheets in Excel, and organize meeting schedules and invites using Outlook calendars. Front Office Upkeep: Ensure the reception gallery, main conference rooms, and client beverage stations remain immaculate, fully stocked, and business-ready throughout the day. Mail & Package Distribution: Receive, log, sort, and distribute incoming mail, courier deliveries, and packages daily; assist with outbound shipments. Supplies & Inventory: Monitor inventory levels for essential office, paper, and breakroom supplies; submit replenishment orders before items run out. General Clerical Overflow: Assist internal departments with light scanning, digital filing, printing, and routine data entry as needed.

Working hours: 8:00 AM - 5:00 PM

Skills:

Associate's or Bachelor's degree. Experience operating multi-line cloud/VoIP telephone systems. Familiarity with shared cloud storage platforms (e.g., SharePoint, OneDrive, or Google Drive). Prior experience coordinating meeting catering or managing small office supply budgets.

Education:

High School

Experience:

1-4 years

Qualifications:

Experience: Minimum 2+ years of front-desk, administrative, or client-facing office experience in a professional corporate, legal, medical, or financial setting. Microsoft Office Proficiency: Working knowledge of Outlook (calendar scheduling, inbox management), Word (business correspondence formatting), and Excel (data entry, simple spreadsheet maintenance). Communication & Phone Etiquette: Excellent verbal communication, clear phone diction, active listening skills, and professional, grammatically sound written skills. Professional Presentation: Polished personal presentation, dependable punctuality, and an approachable demeanor suited for an executive office. Discretion & Judgment: Strong ethical standards with the demonstrated ability to handle sensitive client matters and company information confidentially.

Apply now and start building your future with us! Once you have applied you will receive an email for screening questions. Upon completion your application will be reviewed and you will be notified via text or email with further instructions.

Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

key responsibilities

Phone & Communication Management: Answer incoming multi-line calls promptly, screen inquiries with discretion, route calls accurately to the appropriate team members, and record detailed, accurate messages.Visitor Greeting & Client Care: Greet arriving clients, vendors, and guests in a welcoming, poised manner; notify internal hosts immediately and guide guests to designated meeting areas.Microsoft Office & Administrative Support: Draft, format, and edit memos and letters in Word, update basic tracking sheets in Excel, and organize meeting schedules and invites using Outlook calendars.Front Office Upkeep: Ensure the reception gallery, main conference rooms, and client beverage stations remain immaculate, fully stocked, and business-ready throughout the day.Mail & Package Distribution: Receive, log, sort, and distribute incoming mail, courier deliveries, and packages daily; assist with outbound shipments.Supplies & Inventory: Monitor inventory levels for essential office, paper, and breakroom supplies; submit replenishment orders before items run out.General Clerical Overflow: Assist internal departments with light scanning, digital filing, printing, and routine data entry as needed.

experience 1-4 years

skills Associate's or Bachelor's degree.Experience operating multi-line cloud/VoIP telephone systems.Familiarity with shared cloud storage platforms (e.g., SharePoint, OneDrive, or Google Drive).Prior experience coordinating meeting catering or managing small office supply budgets.

qualifications

Experience: Minimum 2+ years of front-desk, administrative, or client-facing office experience in a professional corporate, legal, medical, or financial setting.Microsoft Office Proficiency: Working knowledge of Outlook (calendar scheduling, inbox management), Word (business correspondence formatting), and Excel (data entry, simple spreadsheet maintenance).Communication & Phone Etiquette: Excellent verbal communication, clear phone diction, active listening skills, and professional, grammatically sound written skills.Professional Presentation: Polished personal presentation, dependable punctuality, and an approachable demeanor suited for an executive office.Discretion & Judgment: Strong ethical standards with the demonstrated ability to handle sensitive client matters and company information confidentially.

education High School