Executive Assistant

ATS Company: SP Industries Requisition ID: 17571 Location: Warminster, PA, US, 18974Gardiner, NY, US, 12525 Date: Oct 10, 2026 Executive Assistant SP Industries Inc., an ATS Company, is seeking an Executive Assistant to join our team in our Gardiner, NY. This role is a Hybrid role and ideal for a professional who thrives in a fast-paced environment, excels at managing priorities and confidential information, and enjoys being a trusted partner to executive leadership.Key Responsibilities * Manage complex calendars, schedule appointments, and coordinate meetings using Microsoft Outlook. * Prepare, edit, format, and maintain professional presentations, reports, spreadsheets, and other business documents. * Draft, proofread, and distribute correspondence, including emails, letters, reports, and other communications. * Independently respond to routine internal and external correspondence on behalf of leadership. * Coordinate internal and external meetings, including agenda preparation, meeting logistics, room bookings, and catering arrangements as required. * Receive, sort, distribute, and maintain records of incoming and outgoing ~~~~correspondence. * Utilize advanced Microsoft Office skills to format PowerPoint or Word documents, including tables, graphics, Excel integrationsand document organization. * Track action items and assignments, follow up with stakeholders, and prepare status reports to ensure timely completion of deliverables. * Prepare, consolidate, and distribute periodic reports and presentation materials. * Maintain electronic and physical filing systems, ensuring records are organized, secure, and readily accessible. * Coordinate domestic and international travel arrangements, including flights, accommodations, itineraries, and expense documentation. * Handle highly sensitive and confidential information with discretion and professionalism. * Assist in the planning, coordination, and execution of corporate meetings, events, and employee engagement activities. * Provide general administrative support and undertake additional responsibilities as assigned. * Ensure all business activities are conducted in accordance with the ATS Code of Business Conduct and the highest ethical standards. * Comply with all applicable health, safety, and environmental policies, procedures, and regulations.QualificationsEducation * Post-secondary education in Business Administration, Office Administration, Executive Administration, or a related field.Experience & Skills * Minimum of two years of experience in an administrative, executive assistant, or office support role. * Advanced proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, Access, Visio, and other business software. * Strong organizational, administrative, and time management skills with exceptional attention to detail. * Demonstrated ability to prioritize competing demands and meet deadlines in a fast-paced environment. * Excellent interpersonal, verbal, and written communication skills, with the ability to interact professionally with employees, leaders, customers, and external stakeholders. * Ability to work independently with minimal supervision while contributing effectively within a collaborative team environment. * Proven ability to exercise sound judgment, maintain confidentiality, and demonstrate initiative in resolving issues. * Strong customer service orientation and a proactive, solutions-focused approach.HSEAll employees have the responsibility to work in a safe manner and report any health, safety or environmental concern to their manager or supervisor in a timely manner.Employee responsibilities for Health, Safety and Environment include: * Work in compliance with divisional health, safety and environmental procedures * Refrain from removing or altering safety devices or guarding unless hazardous energies are controlled thr