Practicum Coordinator

Primary Purpose The Practicum Coordinator identifies, develops, and oversees external field placement sites for the following programs: Education and Human Services/Behavioral Health, ensuring that student experiential learning meets course objectives, college standards, and external accreditation or licensing requirements. This role acts as a primary liaison between the community college, enrolled students, and community/industry partners; working with faculty to promote and manage practicums in their programs, conduct student and employer assessment and student tracking. Will coordinate job placement activities including employer inquiries, advertising and applicant pre-screening when appropriate and assist students with career exploration, career development and academic advising.

**This Position is Dependent upon Grant Funding**

Description of Essential Functions Program Coordination (approx. 35 % of time)

• Maintain up-to-date documentation, manage clinical/practicum tracking software, and generate reports for departmental and accreditation reviews. Work with the Institutional Researcher to design and implement an effective tracking system that provides accurate reporting data on interns/externs and practicum sites, and placement of graduates.
• Serve as a liaison between the college, employers, and community regarding administrative and operating requirements for the work-based learning and job placement program. Initiate and maintain regular contact with various educational institutions and programs. Establish collaborative working relationships with other campus program areas in developing and delivering innovative and comprehensive programs and services.
• Facilitate the accompanying practicum coursework, utilizing the college’s learning management system (LMS) with program faculty.
• Work with faculty and workforce organizations to identify and/or develop appropriate practicum sites and learning objectives that are of value to businesses, non-profits and governmental organizations for all degree-seeking students.
• Coordinate the matching process of students to specific host sites based on geographic location, career goals, and competency requirements.
• Work with employers to advertise available jobs, pre-screen interested students and refer qualified applicants. Work with students to identify, refer and place them in appropriate paid employment opportunities.

Placement and Community/Industry Partner Management (approx. 35% of time)

• Recruit, evaluate, and secure new community and industry partnership sites suitable for student practicums or clinical rotations.
• Collaborate with college administration to establish and maintain formal legal contracts, memorandums of understanding (MOUs), and insurance verifications with partner sites.
• Maintain continuous communication with site supervisors and mentors to evaluate placement suitability, address challenges, and support mentor development.
• Ensure all student placements strictly align with state Department of Education licensure pathways and/or NAEYC (National Association for the Education of Young Children) standards.
• Ensure field experience fulfills specific hour requirements and ethical supervision standards mandated by state boards and/or Human Services certifications.
• May conduct specialized risk management and ethics orientations, ensuring strict compliance with HIPAA privacy standards and professional codes of ethics.
• Visit placement sites to liaison with student mentors/supervisors and troubleshoot operational concerns.

Student Support and Advising (approx. 30% of time)

• Orient students to practicum requirements, conduct pre-placement orientations, and review student applications or prerequisites (e.g., background checks, immunizations, or skill sign-offs).
• Design and implement a process to ensure that students have appropriate habits and attitudes for successful practicum students.
• Monitor student hours, field performance, and progress through regular check-ins, site visits, and evaluations from site preceptors/supervisors.
• Communicate and advise students about academic opportunities consistent with college programs, certificates and degrees.
• Assess student needs around barriers to educational success (i.e. housing, transportation, childcare, financial aid,) and link them with appropriate internal and external resources.
• Assist students with career exploration, career development and advising for course selection and degree completion.

Performs Other Duties and Special Projects as Required/AssignedRequired Knowledge, Skills, and Abilities

REQUIRED QUALIFICATIONS

Bachelor’s degree in education, human services, human resources or a specific program-related field.

Two (2) years of experience in program coordination, academic advising, student services, field supervision, or directly related industry experience.

Successful applicants for this position must possess the following knowledge, skills and abilities, or be able to explain and demonstrate that they can perform the essential functions of the job, with or without reasonable accommodation:

• Ability to communicate effectively, both orally and in writing, using the English language with or without the use of an interpreter.
• Ability to perform all work accurately and efficiently in a manner that complies with all federal, state and institutional policies and procedures.
• Familiarity with relevant laws and regulations for internship programs.
• Exhibit a high level of technology literacy, including knowledge of retail systems and computer software and hardware. Ability to use internet searching, Microsoft Outlook, Word, and Excel as needed. Able to learn and function in the College’s information management system and learn new software as needed.
• Ability to plan, organize, and carry out activities independently within time deadlines and a high level of accuracy.
• Ability and willingness to manage a flexible work schedule with self-discipline, including travel, various hours and possible weekends/evenings, as well as workdays at other college locations.
• Ability to model and ensure diversity and cultural competency (respect, inclusiveness, reflecting, valuing, and welcoming cultural differences) in all position responsibilities regardless of race, ethnicity, religion, gender, social class, sexual orientation, ability, nationality, age, language, origin, or employment status.
• Ability to consistently convey a pleasant and helpful attitude by using excellent interpersonal and communication skills to control sometimes stressful and emotional situations. Requires sufficient communication and human relations skills to resolve complaints/issues, defuse anger, and gain cooperation.
• Ability to facilitate workshops and support groups.
• Knowledge of college entrance procedures and programs of study.
• Demonstrated knowledge of the role of student practicums in supporting a college living learning lab experience.
• Knowledge of the world of work, assessment testing and the transfer process.

PREFERRED/DESIRED QUALIFICATIONS

Applicants for this position possessing one or more of the following knowledge, skills and abilities will receive preferred consideration through the selection process.

• Master’s degree in education, human services, human resources or a specific program-related field
• Experience in an educational setting
• Experience working on grant-funded programs in higher education
• Knowledge of educational and community resources

SPECIAL REQUIREMENTS OR LICENSES/LICENSE

Have possession of or the ability to obtain a valid, unrestricted Oregon driver’s license required.Additional Job Information

JOB TITLE: Practicum CoordinatorLOCATION: Coos, Curry and Western Douglas Counties FTE: 1.00 FTEDEPARTMENT: Office of Instruction PAY GRADE: 21 (Step 1 to 5 for hiring) contingent on grant fundingEXEMPTION STATUS: Exempt PHYSICAL REQUIREMENTS: EnclosedREPORTS TO: Dean of CTE CLASSIFICATION: MASSCDATE: September 2026

SUPPLEMENTAL INFORMATION

Southwestern Oregon Community College only accepts applications through this online application system. We want you to be successful in applying with us. We highly encourage you to complete and submit your application in advance of the deadline. For assistance with this, please email hr@socc.edu. For technical assistance with your application, please call (855) 524-5627. Please note: We recognize that our application process can be lengthy, so before you begin, please read all of the stated requirements to determine if you meet them. Applicants must meet all of the stated minimum/special qualifications and additional requirements to be considered for this position. Based on your responses to the qualifying questions, the system may automatically screen you out from further consideration. Required documents must be provided at the time of application. Please remove any personal information such as photographs, date of birth, gender, social security number, and other protected information from your documents. Documents containing protected information will be considered incomplete. Incomplete applications will not be considered. Positions are subject to budget consideration and approval. For the candidate who is hired into this position, salary placement will be based on guidelines in administrative policies and procedures or collective bargaining agreements (as applicable). For this reason, please be sure to include everything in your application that you want the college to consider towards placement. The college does not sponsor employees in the visa application process if they intend to use this as their means to work in the United States. This means that all required work visas must be in place and supported by appropriate evidence to be employed by Southwestern. Final candidates will be subject to a criminal background check as part of the employment process. --------------------------------------------------------------------------------------------------------------------

REASONABLE ACCOMMODATION STATEMENT

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. This job description is a general description of essential job functions. It is not intended as an employment contract nor is it intended to describe all responsibilities, skills, effort, or work conditions associated with the job someone in this position would perform. All employees of Southwestern Oregon Community College are expected to perform tasks as assigned by Southwestern Oregon Community College supervisory/management personnel regardless of job title or routine job duties. --------------------------------------------------------------------------------------------------------------------

VETERAN'S PREFERENCE STATEMENT

Applicants are eligible to use Veteran's Preference when applying with Southwestern Oregon Community College in accordance with ORS 408.225, 408.230 and 408.235; and OAR 105-040-0010 and 105-040-0015. Preference will only be given if the applicant meets the minimum qualifications and any special qualifications for the position and electronically attach the required documentation at the time of application.

DOCUMENTS REQUIRED:

• MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) – OR – Letter from the US Dept. of Veterans Affairs indicating a non-service connected pension.
• Disabled Veterans must also submit a copy of their Veterans disability preference letter from the Department of Veterans Affairs.
• You can request copies of your military service record through the National Archives website at: http://www.archives.gov/veterans/military-service-records/

For information regarding Veteran's Preference qualifications, visit the following website: http://www.oregonjobs.org/DAS/STJOBS/vetpoints.shtmlq

NON-DISCRIMINATION It is the policy of Southwestern Oregon Community College Board of Education that there will be no discrimination or harassment on the grounds of race, color, gender, marital status, sexual orientation, religion, national origin, age, political affiliation, parental status, veteran status or disability in any educational programs, activities or employment. Persons having questions about equal opportunity and nondiscrimination should contact Vice President of Administrative Services in Tioga 511. Phone 541-888-7206 or TDD 541-888-7368. All other issues, concerns, and complaints should also be directed to the Vice President of Administrative Services for referral to the appropriate Manager.

Annual Campus Crime/Annual Fire Safety (Clery Act) Report The "Jeanne Clery Disclosure for Campus Security Policy and Campus Crime Statistics Act" (formerly the Campus Security Act) is a federal law that requires institutions of higher education to disclose campus security information, including crime statistics for the campus and surrounding area. As a current or prospective Southwestern student or employee, you have a right to obtain a copy of this information. You may review this information here: Annual Campus Crime/Annual Fire Safety (Clery Act) Report. You may also obtain a hard copy of this information upon request by contacting Administrative Services at 541-888-7206.

Benefits

HEALTH INSURANCE:

• Medical & RX - Moda - choice of four plans
• Vision
• Moda
• VSP
• Dental
• Moda - choice of two plans
• Willamette

OTHER BENEFITS:

• Employee Assistance Program (EAP)
• Standard Life Insurance
• Accidental Life and Dismemberment
• Long Term Disability
• Retirement Plan (Oregon PERS/OPSERP)
• Tuition and Fee Waiver
• Bookstore Discount
• Opportunity to potentially receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF)

PAID LEAVES

• Sick Leave
• Bereavement Leave
• Civic Leave
• Personal Leave
• Administrative Leave

HOLIDAYS:

Up to 12 holidays per year, plus one floating holiday

VACATION:

Up to 160 hours per year, maximum accrual up to 320 hours

PAID TIME OFF (PTO):

11 Fridays off in Summer, 5 days off at Christmas