Finance Specialist / Collections Manager

Finance Specialist / Collections Manager

Location: Downtown Manhattan (In-office, 5 days/week)

Salary: $90,000

Industry: Real Estate Law Firm

Status: Full-Time

A fun, fast-paced, and highly collaborative downtown real estate law firm is seeking a Finance Specialist / Collections Manager to join their growing team. This is a fantastic opportunity to work in a vibrant office with regular outings - think shows, concerts, boat trips, and happy hours - with a group that values both hard work and great energy.

What You’ll Do:

• Draft, execute, and maintain documentation for retainers, NDAs, vendor contracts, and internal agreements for the Managing Partner

• File and support arbitration matters (NYCLA and AAA), including drafting narratives, tracking deadlines, calendaring, and attending hearings

• Collaborate directly with the CFO on billing, payroll, collections, expense reconciliation, time entry, invoice generation, and financial reporting

• Negotiate payment plans with clients to reduce delinquent accounts and implement proactive collections strategies

• Maintain and update a comprehensive client database, tracking contributions and engagement to drive business optimization

What You’ll Bring:

• Proven experience in collections, preferably in a law firm or professional services environment

• Experience supporting billing and finance functions including invoicing, A/R, payroll, and reconciliations

• Strong written and verbal communication skills, especially for client interactions and arbitration documents

• Detail-oriented with excellent organizational skills and the ability to multitask in a deadline-driven environment

• A proactive, flexible attitude and the ability to thrive in a social, team-oriented office

• Tech-savvy with comfort in using legal billing systems and Excel

• Availability to work fully on-site, 5 days/week in a dynamic and engaged team setting