Accounts Payable Specialist

Position Summary We are looking for a detail-oriented, dependable Accounts Payable Specialist to manage our vendor invoices and payments. You will make sure bills are processed accurately and on time, and you will work closely with our accounting team and vendors to keep our financial records in order.

Responsibilities

• Receive, review and process vendor invoices accurately and on time
• Match invoices to purchase orders, receipts and approvals
• Code invoices to the correct accounts and obtain the required approvals
• Prepare and issue payments by check, ACH and wire
• Maintain accurate vendor records and collect W-9s and payment details
• Respond to vendor inquiries and resolve invoice discrepancies
• Reconcile vendor statements and accounts payable ledgers
• Assist with month-end close, including accruals and reporting
• Track expenses and help prepare reports for management
• Keep organized, audit-ready files and follow internal controls
• Support the accounting team with special projects

Qualifications

• High school diploma or equivalent; associate’s or bachelor’s degree in accounting or finance is a plus
• [2+ years] of accounts payable or accounting experience
• Working knowledge of accounting principles and the invoice-to-payment process
• Proficiency in accounting software and Microsoft Excel
• Strong attention to detail and accuracy with numbers
• Excellent organization and ability to meet deadlines
• Clear written and verbal communication skills
• Ability to handle confidential financial information with discretion