ABOUT US
Sonoma County Library creates community through discovery, culture and connection.
We are known locally for our engaged, creative, and empowered staff. We rely on community input to guide our decisions, and we proudly champion diversity and equity in all aspects of our organization. Libraries are for everyone. Read more about the library’s mission, vision, and values here.
This is a tremendous opportunity to be part of a mission-driven public agency, and help transform the literacy and education landscape for all Sonoma County residents. If you would like to join our team of dedicated professionals, we invite you to apply.
Description Sonoma County Library Announces an Employment Opportunity
FACILITIES MANAGER – HEADQUARTERS
40 HOURS PER WEEK – FULL-TIME
We are seeking an experienced and solutions-oriented Facilities Manager to lead the maintenance, operations, and long-term planning of Sonoma County Library facilities. The ideal candidate will have a strong background in facilities management, building maintenance, construction and capital improvement projects, and staff supervision. This individual will provide strategic direction and oversight to ensure library facilities are safe, well-maintained, and welcoming spaces for employees and the public.
To be considered for this opportunity, applicants must complete the Supplemental Questions. Candidates who successfully complete the interview process will be added to a pre-qualified list and may be considered for other vacancies that arise in the next twelve months.
ABOUT THE POSITION:
Under general direction from the Deputy Library Director, the Facilities Manager provides leadership and oversight for the maintenance, repair, and improvement of Sonoma County Library facilities. This position plans and coordinates facilities operations, including building maintenance, construction and remodeling projects, grounds, janitorial services, parking, and security.
The Facilities Manager develops long-range plans for facility improvements, manages budgets and contractor relationships, and supervises facilities and delivery services staff. The position works collaboratively across multiple departments to support facility needs and ensure library buildings and systems are maintained in a safe and effective working condition. The Facilities Manager also oversees delivery services and automated materials handling operations.
Please see the below class specifications for full details about this position.
SALARY RANGE: $62.79/hour to $78.41/hour
CLOSING DATE: Thursday, December 3, 2026 at 11:59pm
EST: OCTOBER 2015
REV: MARCH 2017
REV: MARCH 2026
FLSA: EXEMPT
Facilities Manager Unrepresented
DEFINITIONProvides long range strategic planning for library facilities; plans, organizes, coordinates, supervises, reviews, and evaluates construction, remodeling, building maintenance, parking, grounds, janitorial, and security activities of library facilities; aids in the planning, development, and installation of new sites, facilities, and buildings; if required, performs difficult building maintenance and repair tasks; and performs related work as required. Provides oversight to delivery services unit.
SUPERVISION RECEIVED AND EXERCISED Receives general direction from the Deputy Library Director or other senior manager. Exercises supervision over building maintenance staff, delivery services, and other support staff.
CLASS CHARACTERISTICSThis is the managerial-level class in the facilities maintenance series. Incumbents plan, review, supervise, and evaluate the repair and maintenance for library infrastructure, systems, and facilities to ensure that library buildings are maintained in a safe and effective working condition and provide the highest level of safety for public use. Incumbents receive assignments in the form of objectives and determine how to use resources to meet schedules and goals. Responsibilities include the review and approval of recommendations for functional programs and for providing guidance to subordinates to achieve goals in accordance with established policies. This class is distinguished from the Deputy Director in that the latter is accountable for accomplishing departmental planning and operational goals and objectives, and for furthering library goals and objectives within general policy guidelines for two or more divisions or departments.
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
- Develops long range plans for the repair and maintenance of library facilities; leads in the development of new facilities.
- Implements policies, procedures, and process improvements for the facilities service and delivery services section; ensures policies and procedures comply with all relevant laws and regulations; communicates changes to policies and procedures to employees and ensures that all employees have access to current policy information.
- Ensures delivery services and automated materials handling (AMH) is operating as scheduled.
- Plans, organizes, manages, and directs through subordinate staff the maintenance, repair, and custodial operations for library infrastructure, systems, and facilities; meets with staff to identify and resolve problems; prioritizes work activities, projects, and programs; monitors workflow; reviews and evaluates work products, methods, and procedures.
- Oversees the library motor pool and vehicle maintenance schedule.
- Selects, trains, motivates, and evaluates assigned personnel; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline and termination procedures.
- Conducts administrative management duties related to facilities management and delivery services as needed.
- Manages and participates in the development and administration of the facilities management annual budget; directs the forecast of additional funds for staffing, equipment, materials, and supplies; monitors expenditures; recommends adjustments, as necessary.
- Develops and standardizes procedures and methods to improve the efficiency and effectiveness of facilities management and delivery services operations; continuously monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors workload, administrative and support systems, and internal reporting relationships; prioritizes and allocates available resources; identifies opportunities for improvement and makes recommendations to library management.
- Prepares and reviews formal bid specifications, requisitions, and other documents to procure services, supplies, equipment, tools and materials for various construction projects or other operational needs.
- Manages the contract negotiations for outside contractors to ensure cost effective means of managing facilities and projects.
- Manages the Preventative Program (PM) for all library facilities; oversees corrective action plans for repairs needed.
- Promotes safe work methods and the appropriate use of related safety equipment by communicating with other staff via the Safety Committee.
- Coordinates the facilities work group and provides oversight to delivery services.
- Responds to after-hours emergencies.
- Performs other duties as assigned.
COMPETENCIES
Knowledge of:
- Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures.
- Management principles and practices, including program development, implementation, evaluation, and project management.
- Principles and practices of budget administration.
- Principles, practices, tools, and materials for maintaining and repairing assigned library infrastructure, systems, and facilities, specifically in relation to electrical, mechanical, HVAC, refrigeration, plumbing, carpentry, and painting work.
- Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility including, but not limited to ADA and OSHA regulations.
- The operation and minor maintenance of a variety of hand and power tools.
- Safety equipment and practices related to the performance of facilities maintenance.
- Modern office practices, methods, and computer equipment.
- English usage, grammar, spelling, vocabulary, and punctuation.
- Techniques for providing a high level of customer service by effectively dealing with library users, vendors, contractors, and library staff.
Ability to:
- Plan, organize, administer, coordinate, review, and evaluate a comprehensive facilities management and delivery services program.
- Manage, oversee, and evaluate skilled construction, modification, maintenance, and repair work on assigned infrastructure, facility, and/or system.
- Assist in developing and implementing goals, objectives, policies, procedures, and work standards for the section.
- Administer programs, policies, and procedures.
- Provide for the selection, motivation, and work evaluation of facilities services and delivery services staff.
- Provide for the training and professional development of facilities services staff.
- Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner.
- Plan, organize, schedule, assign, review, and evaluate the work of staff; train staff in work procedures.
- Evaluate and develop improvements in operations, procedures, policies, or methods.
- Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
- Interpret, explain, and ensure compliance with Library policies and procedures, complex laws, codes, regulations, and ordinances.
- Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.
- Effectively represent the facilities services sectionand the library in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations, and in meetings with individuals.
- Establish and maintain a variety of filing, record-keeping, and tracking systems.
- Operate modern office equipment, including library computer system and equipment, copiers, printers, and software programs; access, retrieve, enter, and update information using a computer workstation.
- Read and interpret construction drawings, blueprints, maps, and specifications.
- Organize own work, set priorities, and meet critical time deadlines.
- Use English effectively to communicate in person, over the telephone, and in writing.
- Use tact, initiative, prudence, and judgment within narrow policy, procedural, and legal guidelines.
- Establish and maintain effective working relationships with those contacted in the course of work.
QUALIFICATIONS
Education and Experience:
Equivalent to an associate’s degree in business management, public administration, construction management, facility management, or other closely related field; college level coursework in mechanical or electrical engineering is desirable. Five (5) years of progressively responsible experience in facilities management for the repair and maintenance of multiple facilities including building operations, grounds and janitorial services, planning maintenance and capital improvement projects, of which a minimum of two (2) years have been at the supervisory level. Experience working in a public sector environment is desirable.
Licenses and Certifications:
Must possess and maintain a valid California Class C Driver License.
PHYSICAL DEMANDSMust possess mobility to use standard office equipment, including a computer; strength, stamina, and mobility to perform medium to heavy physical work, to work in confined spaces and around machines, to climb and descend ladders up to forty (40) feet high, to operate varied hand and power tools and construction equipment; to operate a motor vehicle and to visit various library sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate above-mentioned tools and equipment. Positions in this classification bend, stoop, kneel, reach, and climb to perform work and inspect work sites. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to fifty (50) pounds, or heavier weights with the use of proper equipment.
ENVIRONMENTAL ELEMENTSIncumbents may be exposed to smoke/fumes/gas, dirt/dust, grease/oil, chemicals, excessive heat/cold, inclement weather, road hazards, and high frequency noise. Employees may interact with staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. Employees may come into contact with abrasive or disruptive people.
WORKING CONDITIONS
May be required to be on-call and/or work flexible schedules including evenings, nights, weekends, and holidays (in response to an emergency).
Benefits
We offer a complete benefits package to full-time employees including health care, dental, vision, holidays, vacation, and sick leave. Sonoma County Library is a CalPERS agency.
Part-time employees who work an average of 20 hours per week over the course of a year, receive benefits on a pro-rated basis.
To learn more details, visit our benefits page at: https://www.sonomalibrary.org/join/careers
Application Process:
Please go to https://www.governmentjobs.com/careers/sonomalibrary to apply. Applications must be complete and submitted by the final filing date to be considered. Resumes will not substitute for a completed application.
The application process may contain one or more of the following steps: a supplemental application, written test(s), skills assessment(s), and/or oral examination(s).
Employment Information:
Employment offers will be contingent upon a successful reference check, pre-employment verification, and criminal records clearance. Having a criminal record will not necessarily disqualify an applicant from employment.
Request for Accommodation:
Sonoma County Library will make reasonable accommodations in the recruitment process to accommodate applicants with disabilities. If you are invited to participate in an examination or interview and have a disability for which you require an accommodation, please contact the Human Resources Department at (707) 545-0831 extension 1591 as soon as possible to make arrangements for your accommodation. Please refer to the Library’s Notice Under the Americans with Disabilities Act (ADA) Policy for additional information.
We are committed to diversity and inclusion in the recruiting and hiring of staff and encourage applicants of all backgrounds and abilities to apply.
Recruitment Contact
Contact phone: (707) 545-0831 ext. 1591
Contact email: hr@sonomalibrary.org
