Lead Traffic & Distribution Administrator

Position Summary

The Lead Traffic and Distribution Administrator is responsible for planning, coordinating, and tracking maintenance activities for company-owned and leased trailers and railcars. This position ensures fleet assets remain safe, compliant, reliable, and available for operations through effective preventive maintenance scheduling, repair coordination, vendor management, and regulatory recordkeeping.

The Lead Traffic and Distribution Administrator serves as the primary liaison between operations, maintenance providers, drivers, and regulatory agencies to ensure all fleet maintenance activities are completed on schedule and in accordance with company standards and applicable regulations.

Key Responsibilities

Fleet Maintenance Management

• Coordinate preventive maintenance (PM) programs for all fleet assets.
• Schedule and track inspections, repairs, certifications, and regulatory testing.
• Monitor maintenance intervals based on calendar frequency, and regulatory requirements.
• Ensure corrective maintenance issues are addressed promptly to minimize downtime.
• Maintain maintenance histories and repair records for all fleet equipment.
• Monitor equipment condition and identify recurring maintenance concerns.

Compliance and Regulatory Requirements

• Ensure fleet compliance with DOT, FMCSA, state, local, and company requirements.
• Coordinate required inspections and certifications, including:
• Annual DOT inspections
• Cargo tank inspections and tests
• Registration and permitting requirements
• Maintain documentation required for regulatory audits and inspections.
• Track expiration dates for permits, registrations, licenses, and certifications.

Work Order and Vendor Coordination

• Create, assign, and track maintenance work orders.
• Coordinate repairs with internal maintenance personnel and external service providers.
• Obtain repair estimates and review invoices for accuracy.
• Monitor contractor performance, quality, costs, and completion schedules.
• Establish and maintain relationships with maintenance vendors and inspection providers.

Inventory and Parts Management

• Coordinate procurement and availability of repair parts and maintenance materials.
• Monitor inventory levels for critical spare parts.
• Assist with vendor sourcing and cost reduction initiatives.
• Maintain accurate inventory records.

Administrative Functions

• Maintain fleet maintenance databases and management systems.
• Generate maintenance reports for management review.
• Assist with annual budgeting and forecasting activities.
• Support vehicle acquisition, replacement, and disposal processes.
• Maintain accurate equipment files and documentation.

Key Responsibilities

• Coordinate and manage the movement of goods and materials throughout the supply chain
• Assess transportation methods and select the most costeffective and efficient options
• Negotiate contracts with carriers and logistics service providers to secure favorable terms and conditions
• Optimize shipping and distribution processes to minimize lead times and reduce transportation costs
• Collaborate with crossfunctional teams to ensure smooth operations and timely deliveries
• Implement datadriven strategies to streamline logistics operations and respond to changing market demands
• Monitor and analyze key performance indicators (KPIs) to track the efficiency of distribution processes
• Stay updated on industry trends, regulations, and best practices to maintain a competitive edge
• Develop and maintain relationships with carriers and logistics partners to ensure reliable service
• Provide regular reports and recommendations to management on costsaving opportunities and process improvements

Required Qualifications Education

• High school diploma or GED required.
• Associate degree in Business, Transportation, Industrial Technology, Mechanical Technology, or related field preferred.

Experience

• Minimum 3–5 years of experience in fleet maintenance, transportation, logistics, mechanical maintenance, or equipment reliability.
• Experience coordinating maintenance activities in a transportation, industrial, chemical manufacturing, or logistics environment preferred.
• Experience working with maintenance management software or computerized maintenance management systems (CMMS).

Compensation:

The annual pay for this position is $58,688 to $73,288. Please note that this salary information serves as a general guideline. Solstice Advanced Materials considers various factors when extending an offer, including but not limited to the scope and responsibilities or the position, the candidate's work experience, education and training, key skills, as well as market and business consideration.

BENEFITS OF WORKING FOR SOLSTICE ADANVED MATERIALS

In addition to a competitive salary, leading-edge work, and developing solutions side-by-side with dedicated experts in their fields, Solstice Advanced Materials employees are eligible for a comprehensive benefits package. This package includes employer-subsidized Medical, Dental, Vision, and Life Insurance; Short-Term and Long-Term Disability; 401(k) match, Flexible Spending Accounts, Health Savings Accounts, EAP, and Educational Assistance; Parental Leave, Paid Time Off (for vacation, personal business, sick time, and parental leave), and 12 Paid Holidays.

ABOUT SOLSTICE

Solstice Advanced Materials business unit focuses on developing innovative materials that are environmentally friendly and enhance product performance. This unit is dedicated to creating solutions that meet the evolving needs of various industries while promoting sustainability and efficiency. Our commitment to research and development drives the creation of advanced materials that support a wide range of applications, ensuring we remain at the forefront of technological advancements. Solstice is an equal opportunity employer. Qualified applicants will be considered without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, sex, religion, or veteran status.

About Solstice Advanced Materials

Solstice Advanced Materials is a leading global specialty materials company that advances science for smarter outcomes. Solstice offers high-performance solutions that enable critical industries and applications, including refrigerants, semiconductor manufacturing, data center cooling, nuclear power, protective fibers, healthcare packaging and more. Solstice is recognized for developing next-generation materials through some of the industry's most renowned brands such as Solstice®, Genetron®, Aclar®, Spectra®, Fluka™, and Hydranal™. Partnering with over 3,000 customers across more than 120 countries and territories and supported by a robust portfolio of over 5,700 patents, Solstice’s approximately 4,000 employees worldwide drive innovation in materials science. For more information, visit Advanced Materials.