Project Coordinator - Field Services

We are seeking a Project Coordinator to support the planning, coordination, documentation, and successful execution of technical field service and engineering projects. This position will work closely with Project Managers, field technicians, engineers, customers, and internal teams to ensure projects remain organized, properly scheduled, accurately documented, and aligned with customer expectations.

The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced technical environment.This position will requireapproximately 30% travel to customer and project sites. When not traveling, the Project Manager will work from one of our corporate offices. We are open to candidates based out of either our Columbus, OH or Tipp City, OH locations.

Project Coordination

• Support Project Managers with the planning and execution of electrical maintenance, engineering, testing, system design, and electrical upgrade projects.
• Coordinate project schedules, work orders, materials, equipment, personnel, and other resources.
• Assist with developing project schedules, execution plans, milestones, and resource requirements.
• Review project scopes, work orders, drawings, specifications, and customer requirements to ensure information is complete and accurate.
• Coordinate project kickoff activities and ensure project teams have the information and resources needed to begin work.
• Monitor project progress and communicate updates, delays, schedule changes, and other issues to the Project Manager.
• Help coordinate multiple projects simultaneously while maintaining accurate records and meeting deadlines.
• Assist with project closeout activities and ensure all required documentation is completed.

Customer & Internal Coordination

• Serve as a key point of contact for routine project coordination and administrative needs.
• Communicate with customers regarding schedules, work orders, documentation, project status, and other project-related items.
• Coordinate with field technicians, engineers, Project Managers, Operations, Sales, and other internal teams.
• Schedule customer meetings, project calls, site visits, maintenance activities, and other project-related events.
• Follow up with internal and external stakeholders to ensure deliverables and action items are completed on time.
• Assist with resolving project questions and escalate issues to the Project Manager when appropriate.

Project Documentation & Reporting

• Maintain accurate and organized project files throughout the project lifecycle.
• Prepare and distribute project documentation, reports, schedules, meeting notes, and other required materials.
• Assist with maintaining Change Logs, Change Orders, RFIs, project schedules, and action-item trackers.
• Ensure customer drawings, specifications, work orders, and other project documentation are current and properly maintained.
• Assist with daily, weekly, monthly, and project closeout reporting.
• Track project milestones and deliverables and provide regular status updates to Project Managers and leadership.
• Ensure documentation is completed in accordance with company and customer requirements.

Materials, Equipment & Resources

Coordinate the ordering, availability, and delivery of project materials and equipment.

Work with Operations and field teams to ensure required tools, equipment, and materials are available when needed.

Track material and equipment requirements and communicate potential shortages or delays.

Assist with coordinating field crew sched