Jobs in the United States

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Hardware Coordinator- Carol Stream
Benjamin Moore & Co
Remote, United States
Partner with the Business Insights & Sales Operations teams to facilitate reporting requests based on field sales and management needs to support effective use of reporting
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SI
Deputy Director, Facilities Operations
Smithsonian Institution
Washington, DC
- $151,661 to $228,000 USD / year
…performance and directs action as needed to ensure success in full support of the Facilities Management mission and vision. Oversees the development and implementation of new operational…
Added just now
SI
Deputy Director, Facilities Operations
Smithsonian Institution
Washington, DC
- $151,661 to $228,000 USD / year
…performance and directs action as needed to ensure success in full support of the Facilities Management mission and vision. Oversees the development and implementation of new operational…
Added just now
FA
Airway Transportation System Specialist
Federal Aviation Administration
Anchorage, AK
- $102,382 to $158,677 USD / year
…Incumbent provides the highest organizational level of technical support associated with analyzing, designing, developing, installing, repairing, fabricating, maintaining, modifying, or…
Added just now
AG
Senior Project Manager (Foundations)
Aldridge Group
TX
- $130,000 to $190,000 USD / year
The ideal candidate will possess strong leadership, construction expertise, and project management skills, ensuring compliance with contract documents, quality specifications, and project…
Added just now
AC
MECHANICAL ENGINEER
Air Combat Command
Offutt AFB, NE
- $56,039 to $117,525 USD / year
The primary purpose of this position is to serve as a professional mechanical engineer, performing design, project programming and construction management/monitoring duties in support of a…
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Manager of Quality Improvement
Telligen
West Des Moines, IA
As the Manager of Quality Improvement, you will be responsible for operational management, account management, and business development for specific contracts. Operational management…
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BA
Project Coordinator
Brailsford and Dunlavey
Remote, United States
- $75,000 to $90,000 USD / year
At B&D, we lead the planning, development, and management of the places that shape and strengthen communities - where people live, learn, work, and play. B&D recently joined forces with…
Added 1 min ago
Senior Estimator
Woodward Design+Build
New Orleans, LA
Review documents for completeness and incorporation of previously accepted cost management suggestions. Support quality through constructability and check-set review comments to the design…
Added 1 min ago
Mechanical Design Engineer
Honda Dev. and Mfg. of Am.,LLC
Raymond, OH
With guidance and support, set the part specification which contributes to the highest quality products for our customers at the most reasonable cost through drawing issue, development…
Added 1 min ago
Staff Technical Program Manager, Diagnostic Engineering
Rivian
Hayward, CA · Irvine, CA
…with related stakeholders across Rivian Service to align on project(s) goals, prioritization, roadmaps, and track progress from concept to launch/grow/optimize each project. Coordinate…
Added 1 min ago
Information Assurance/Security Engineer Manager
Peraton
Remote, United States
Organize, direct, & manage task order operation support functions involving multiple complex, & inter-related project tasks in support of the Information Assurance & Cyber Security Division…
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2027 Sales & Operations Development Program (Starting June 2027)
REXEL
Fall River, MA
The Sales and Operations Development Program offers a 12-month Accelerated Commercial Experience (ACE) that provides associates with a fast-tracked opportunity, early in their career, to…
Added 1 min ago
2027 Sales & Operations Development Program (Starting June 2027)
REXEL
Fall River, MA
The Sales and Operations Development Program offers a 12-month Accelerated Commercial Experience (ACE) that provides associates with a fast-tracked opportunity, early in their career, to…
Added 1 min ago
2027 Sales & Operations Development Program (Starting June 2027)
REXEL
Fall River, MA
The Sales and Operations Development Program offers a 12-month Accelerated Commercial Experience (ACE) that provides associates with a fast-tracked opportunity, early in their career, to…
Added 1 min ago
DEA IT Modernization – Explore Career Opportunities with Peraton
Peraton
Remote, United States
10+ years of IT program and/or project management experience.
Added 1 min ago
Contract Management Specialist
Vertiv
Westerville, OH · Pelzer, SC
Due to continued, controlled growth, Vertiv is seeking to recruit an ambitious and motivated Contract Management Specialist to join its Commercial Department, focusing on OneCore projects.…
Added 1 min ago
Contract Management Specialist
Vertiv
Westerville, OH
Due to continued, controlled growth, Vertiv is seeking to recruit an ambitious and motivated Contract Management Specialist to join its Commercial Department, focusing on OneCore projects.…
Added 1 min ago
A
Archaeology Technician (on call)
AECOM
Remote, United States
- $28 to $32 USD / hour
…innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune…
Added 1 min ago
EC
Sr. Software QA Engineer
Entrust Corporation
Shakopee, MN
- $91,619 to $134,375 USD / year
Daily collaboration with the project teams, including project management, technical leads, and developers to provide status on current issues, upcoming issues, and possible future…
Added 1 min ago
Technical Project Manager
VNS Health
New York, NY
The Technical Project Manager leads complex cross-functional technology initiatives that support strategic business objectives across VNS Health. The role is responsible for planning,…
Added 2 mins ago
Investment Bank and Wholesale Credit Risk - Business Manager - Vice President
JPMC page
New York, NY · NY
As a Business Manager, Vice President in Investment Banking and Wholesale Credit Risk, you lead training program management, workforce location planning, business resiliency, budgeting and…
Added 2 mins ago
TC
Senior Executive Director Regulatory Affairs - Advanced Genetic Medicine
The Children's Hospital of Philadelphia
United States
- $100,000 to $375,000 USD / year
…experience in regulatory affairs and FDA interactions, strong project management expertise, advanced knowledge of FDA regulations and ICH/GCP guidelines, along with demonstrated leadership…
Added 2 mins ago
Crane & Rigging Manager
Integra
Oklahoma City, OK
Support project startup by evaluating crane access, laydown areas, lifting logistics, site constraints, sequencing, overhead hazards, ground conditions, and anticipated lifting demand.
Added 2 mins ago
PP
Intern
Peapack Private Bank & Trust
Bedminster, NJ · New York, NY · Melville, NY
- $20 USD / hour
The Collateral Admin Intern will support the Collateral Management team by assisting with automation, reporting, and process improvement initiatives that enhance efficiency, data accuracy,…

Sol de Janeiro

Administrative Assistant

NY, United States

$90,000 - $100,000 USD

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Job details

Pay: $90,000 - $100,000 USD
Experience: 5+ years of experience supporting senior-level executives, preferably in a fast-paced, high-growth environment; luxury beauty,fashion, or consumer brand experience is a plus.
Posting language: English
Posted: Nov 4, 2026

Original job description

Our Story

Launched in 2015, Sol de Janeiro is a globally recognized, award-winning beauty brand, drawing inspiration from Brazil’s beauty rituals, warmth, and spirit. Sol de Janeiro delivers a sensory experience beloved by multi-generational consumers worldwide, with clinically proven results, transformative textures, and transportive fragrances.

Headquartered in New York and launched as a digitally native brand, we have expanded globally with teams in Paris, London, and Germany. Our commitment to excellence has earned high-profile honors, including being named one of TIME100’s 2024 Most Influential Companies, Fast Company’s 2024 World's Most Innovative Companies, and WWD Beauty Inc’s Power Brands of 2024, underscoring its leadership in the beauty industry and outstanding workplace. These accolades highlight our dedication to being a leading brand in the beauty industry and an exceptional workplace.

What You’ll Do

We are seeking a highly proactive, polished, and detail-obsessed Administrative Assistant to support our Global Marketing & Digital Leadership team. This is a dynamic, fast-paced, and highly visible role that requires exceptional judgment, communication, and organizational excellence.

The ideal candidate thrives in a high-growth environment, anticipates needs before they arise, and is a true team player who brings positivity, discretion, and calm under pressure.

What You’ll Be Working On

Executive Support

Manage complex calendars for the Global Marketing & Digital Leadership team including scheduling across multiple time zones andcoordinating high-priority meetings, presentations, and reviews.
Act as gatekeeper and liaison on behalf of the Global Marketing & Digital Leadership team , prioritizing requests, communications, and meeting flow.
Prepare, edit, and format documents, presentations, and correspondence with high attention to detail and brand alignment.
Maintain strict confidentiality and discretion when handling sensitive business, brand, and personnel information.

Meeting & Event Coordination

Organize and support key Marketing & Digital team meetings, leadership offsites, creative reviews, agency partner meetings, and cross-functional events.
Manage agendas, pre-reads, follow-ups, and action tracking to ensure seamless execution.
Set up and prepare conference rooms for meetings and events, including layout, technology, materials, and a polished, welcoming presentation.
Order, arrange, and provide food and beverages for meetings and events, coordinating with vendors and managing dietary needs.
Create a warm, memorable "Sol experience" for guests and visitors to the office, ensuring every Marketing & Digital team event reflects our brand.

Operational & Administrative Support

Coordinate domestic and international travel itineraries, agendas, and logistics for the key leadership team members in partnership with the Travel Manager.
Submit and track expense reports; manage invoices, purchase orders, vendors, and budget items in partnership with Finance.
Partner closely with the Creative, Brand, Digital, and Global Marketing teams to support planning, alignment, and project coordination needs.
Handle general administrative responsibilities including ordering supplies, managing systems access requests, and supporting onboarding for new Marketing/Digital hires as needed.
Manage orders for products and samples, including placing requests, tracking inventory and shipments, and distributing items to the Marketing & Digital team.

Cross-Functional Collaboration

Build strong relationships across Marketing, Digital, Creative, HR, Finance, and Executive Leadership to ensure alignment, communication, and flawless coordination.
Collaborate with a broader network of global admins to ensure consistent support for cross-functional initiatives and globalpriorities.

Must Haves

• 5+ years of experience supporting senior-level executives, preferably in a fast-paced, high-growth environment; luxury beauty,fashion, or consumer brand experience is a plus.

• Bachelor's degree preferred.

• Demonstrated ability to organize, prioritize, and excel under pressure with shifting deadlines.

• Exceptional verbal and written communication skills, with polished professionalism and executive presence.

• Highly proactive, resourceful, and solution-oriented - always thinking two steps ahead.

• Ability to maintain confidentiality and handle sensitive information with absolute discretion.

• Strong relationship-building skills with a positive, team-first mindset.

• Proficiency in Microsoft Office (Excel, PowerPoint), Google Suite, and calendar management tools.

• Comfortable navigating ambiguity and supporting both strategic and tactical needs.

• Must be comfortable working a hybrid schedule (3 days per week in our NYC office).

Salary Range

$90,000 - $100,000 USD

Why Sol de Janeiro?

Competitive salary and bonus program for full-time team members
Flexible hybrid work environment with opportunities for collaboration and growth
Inclusive culture that values diverse perspectives and celebrates individuality
The chance to be part of a fast-growing, award-winning global beauty brand

The information contained herein is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee, as these may change or new ones may be assigned at any time.

Sol de Janeiro is committed to diversity and inclusion in the workplace. We are an equal opportunity employer and do not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.

Requests for accommodation due to a disability or any other protected characteristic can be made at any stage of the recruitment process and during employment by contacting our People Experience Team at careers@soldejaneiro.com.

https://soldejaneiro.com/pages/privacy-policy-sol-de-janeiro

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