Jobs in the United States

25+ jobs

Save this search

Added just now
ZS
Wholesale Events + Marketing Manager
Z Supply Inc.
Costa Mesa, CA
- $160,000 to $175,000 USD / year
Oversee the project management and own the execution of all wholesale and retail marketing assets via Asana and Figma
Added just now
SR
Portfolio Integration Specialist
Scientific Research Corporation
Alexandria, VA
- $198,450 USD / year
Bachelor’s degree in business administration, program management, defense acquisition, engineering, operations research, policy, communications, or a related field
Added 1 min ago
Director, Social Care & Health Impact
Amerihealth Caritas
Southfield, MI
Strong strategic planning and project management skills, with the ability to manage multiple initiatives, priorities, and deadlines simultaneously.
Added 1 min ago
Space Enterprise Evolution Senior Project Lead
The Aerospace Corporation
Crystal City, VA
We are looking for a Senior Project Leader- Enterprise Systems Engineering to maintain and expand customer relationships across the space enterprise and partner to ensure mission and…
Added 1 min ago
J
Assistant Director of Appeals (Statewide)
Austin, TX
- $8,000 to $9,500 USD / month
The Assistant Director of Appeals (Director I) position performs advanced (senior-level) managerial work providing direction and guidance in strategic operations and planning. Work involves…
Added 1 min ago
Senior Compliance Officer
Edward Jones
United States
A Senior Compliance Officer has a relatively broad responsibility to deal with more complex situations which have implications for individual customers and/or business stakeholders.…
Added 1 min ago
Technical Program Manager – Cluster Build and Operations
Advanced Micro Devices, Inc
Austin, TX
You will serve as the technical program leader for large-scale compute clusters across their full lifecycle. That spans bring-up and delivery through sustained operation and administration.…
Added 1 min ago
Senior Technical Program Manager
Advanced Micro Devices, Inc
Secaucus, NJ
Project Scheduling & Readiness: Develop and maintain project schedules and implementation of readiness timelines to support on-time new product introductions. Communicate project status and…
Added 1 min ago
Senior Technical Program Manager
Advanced Micro Devices, Inc
Secaucus, NJ
Project Scheduling & Readiness: Develop and maintain project schedules and implementation of readiness timelines to support on-time new product introductions. Communicate project status and…
Added 1 min ago
Senior Director, Program Lead - Infectious Diseases
Merck
Rahway, NJ · Upper Gwynedd, PA
This position provides expert strategic and operational leadership in the planning and execution of highly complex program(s) (e.g., spanning multiple disease areas/indications, involving…
Added 2 mins ago
MST ASM
Lowes
Anchorage, AK
Identifies any associate relations concerns and takes the appropriate action as needed, handling directly where appropriate and/or escalating issues to senior management or HR
Added 3 mins ago
Senior SecDevOps Pipeline Developer
Geo Owl
Fort Gordon, GA
We are currently seeking a Senior SecDevOps Pipeline Developer. This position is contingent on contract award, with an expected start date of January 1, 2027.
Added 4 mins ago
DEPUTY PROGRAM MANAGER (DPM)
Makwa Global LLC
Remote, United States
The Deputy Program Manager (DPM) supports the Program Manager in the overall management, coordination, and execution of the Overseas Training Facilities Management (OTFM) contract and its…
Added 4 mins ago
Senior Project Manager
Evidence in Motion
San Antonio, TX
The Senior Project Manager, Accreditation & Academic Initiatives provides leadership and oversight to EIM's project management function supporting the academic team, ensuring consistent and…
Added 5 mins ago
Business Analyst, Finance (Sustain Analytics)
Mass General Brigham Incorporated
Remote, United States
…health systems face challenges to today’s approaches to expense management, as revenue growth has not kept pace with expense growth. In response to these unprecedented external challenges,…
Added 5 mins ago
Vice Dean, Academic Affairs - School of Nursing
UTMB
Galveston, TX
Sufficient supervisory and management skills to effectively direct senior level administrators, directors, and managers.
Added 7 mins ago
Community Resource Center Specialist III (ONSITE- Palmdale Location)
L.A. Care Health Plan
Palmdale, CA
…assesses community needs, and gathers and analyzes data to inform management with an integrated approach to outreach activities and targeted member engagement. Plan, develop, analyze and…
Added 7 mins ago
Senior Lead Project Manager, People Office PMO
FIS Global
Jacksonville, FL
Bachelor’s degree in business administration, human resources, project or program management or a related discipline, or an equivalent combination of education, training and work experience.
Added 7 mins ago
Director of Donor Relations
Grinnell College
Grinnell, IA
Strong strategic planning, project management, and organizational skills; ability to manage competing priorities and meet deadlines.
Added 7 mins ago
TM
Project Analysis, Analyst
The MIL Corporation
Lexington Park, MD
- $80,000 to $100,000 USD / year
Monitoring program and project budgets, including tracking spend approaching 75 percent
Added 7 mins ago
Senior Customer Service Representative
Biotage
Charlotte
Biotage offers a comprehensive benefits package including health, dental, and vision insurance as well as a 401k program w/ company match and more!
Added 8 mins ago
Grants and Contracts Admin I-IV
University of Massachusetts
MA
…assigned units with both pre- and post-award (non-financial) project management and provides assistance to other Grant and Contract Administrator staff, as needed and as their levels…
Added 9 mins ago
PROGRAM COORDINATOR
University of Texas-Rio Grande Valley
McAllen, TX
…environment. Some travel and weekend work is required. Particular project or program may require ability to drive a car for local or distant travel for consultation, training, meetings, or…
Added 9 mins ago
Program Manager
Leonardo DRS, Inc.
Dallas, TX
Work closely with Engineering to manage a development program or a project. May need to intercede with Engineering Management to accomplish objectives.
Added 9 mins ago
Dir Field Services PMO
Connection
Remote, United States
Progressive IT program or project management experience, including five or more years in a senior PMO leadership role supporting global or multi-region portfolios.

Sol de Janeiro

Administrative Assistant

NY, United States

$90,000 - $100,000 USD

Apply About employer

Applications open in a new tab.

Job details

Pay: $90,000 - $100,000 USD
Experience: 5+ years of experience supporting senior-level executives, preferably in a fast-paced, high-growth environment; luxury beauty,fashion, or consumer brand experience is a plus.
Posting language: English
Posted: Nov 4, 2026

Original job description

Our Story

Launched in 2015, Sol de Janeiro is a globally recognized, award-winning beauty brand, drawing inspiration from Brazil’s beauty rituals, warmth, and spirit. Sol de Janeiro delivers a sensory experience beloved by multi-generational consumers worldwide, with clinically proven results, transformative textures, and transportive fragrances.

Headquartered in New York and launched as a digitally native brand, we have expanded globally with teams in Paris, London, and Germany. Our commitment to excellence has earned high-profile honors, including being named one of TIME100’s 2024 Most Influential Companies, Fast Company’s 2024 World's Most Innovative Companies, and WWD Beauty Inc’s Power Brands of 2024, underscoring its leadership in the beauty industry and outstanding workplace. These accolades highlight our dedication to being a leading brand in the beauty industry and an exceptional workplace.

What You’ll Do

We are seeking a highly proactive, polished, and detail-obsessed Administrative Assistant to support our Global Marketing & Digital Leadership team. This is a dynamic, fast-paced, and highly visible role that requires exceptional judgment, communication, and organizational excellence.

The ideal candidate thrives in a high-growth environment, anticipates needs before they arise, and is a true team player who brings positivity, discretion, and calm under pressure.

What You’ll Be Working On

Executive Support

Manage complex calendars for the Global Marketing & Digital Leadership team including scheduling across multiple time zones andcoordinating high-priority meetings, presentations, and reviews.
Act as gatekeeper and liaison on behalf of the Global Marketing & Digital Leadership team , prioritizing requests, communications, and meeting flow.
Prepare, edit, and format documents, presentations, and correspondence with high attention to detail and brand alignment.
Maintain strict confidentiality and discretion when handling sensitive business, brand, and personnel information.

Meeting & Event Coordination

Organize and support key Marketing & Digital team meetings, leadership offsites, creative reviews, agency partner meetings, and cross-functional events.
Manage agendas, pre-reads, follow-ups, and action tracking to ensure seamless execution.
Set up and prepare conference rooms for meetings and events, including layout, technology, materials, and a polished, welcoming presentation.
Order, arrange, and provide food and beverages for meetings and events, coordinating with vendors and managing dietary needs.
Create a warm, memorable "Sol experience" for guests and visitors to the office, ensuring every Marketing & Digital team event reflects our brand.

Operational & Administrative Support

Coordinate domestic and international travel itineraries, agendas, and logistics for the key leadership team members in partnership with the Travel Manager.
Submit and track expense reports; manage invoices, purchase orders, vendors, and budget items in partnership with Finance.
Partner closely with the Creative, Brand, Digital, and Global Marketing teams to support planning, alignment, and project coordination needs.
Handle general administrative responsibilities including ordering supplies, managing systems access requests, and supporting onboarding for new Marketing/Digital hires as needed.
Manage orders for products and samples, including placing requests, tracking inventory and shipments, and distributing items to the Marketing & Digital team.

Cross-Functional Collaboration

Build strong relationships across Marketing, Digital, Creative, HR, Finance, and Executive Leadership to ensure alignment, communication, and flawless coordination.
Collaborate with a broader network of global admins to ensure consistent support for cross-functional initiatives and globalpriorities.

Must Haves

• 5+ years of experience supporting senior-level executives, preferably in a fast-paced, high-growth environment; luxury beauty,fashion, or consumer brand experience is a plus.

• Bachelor's degree preferred.

• Demonstrated ability to organize, prioritize, and excel under pressure with shifting deadlines.

• Exceptional verbal and written communication skills, with polished professionalism and executive presence.

• Highly proactive, resourceful, and solution-oriented - always thinking two steps ahead.

• Ability to maintain confidentiality and handle sensitive information with absolute discretion.

• Strong relationship-building skills with a positive, team-first mindset.

• Proficiency in Microsoft Office (Excel, PowerPoint), Google Suite, and calendar management tools.

• Comfortable navigating ambiguity and supporting both strategic and tactical needs.

• Must be comfortable working a hybrid schedule (3 days per week in our NYC office).

Salary Range

$90,000 - $100,000 USD

Why Sol de Janeiro?

Competitive salary and bonus program for full-time team members
Flexible hybrid work environment with opportunities for collaboration and growth
Inclusive culture that values diverse perspectives and celebrates individuality
The chance to be part of a fast-growing, award-winning global beauty brand

The information contained herein is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee, as these may change or new ones may be assigned at any time.

Sol de Janeiro is committed to diversity and inclusion in the workplace. We are an equal opportunity employer and do not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.

Requests for accommodation due to a disability or any other protected characteristic can be made at any stage of the recruitment process and during employment by contacting our People Experience Team at careers@soldejaneiro.com.

https://soldejaneiro.com/pages/privacy-policy-sol-de-janeiro

Apply About employer

Report this job