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SH
Paraprofessional | St. Louis, Missouri
Supplemental Health Care
St. Louis, MO
- $19.1 to $20.55 USD / hour
Do you have a heart for helping others and a passion for education? Are you patient, flexible, and ready to support students in a meaningful way? Supplemental Healthcare is hiring…
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General Diagnostic Cath Lab Technologist - Phoenix, Arizona
Supplemental Health Care
Phoenix, AZ
…Hospitals nationwide with competitive pay, benefits, and dedicated…
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Executive Director, AI for Clinical Intelligence and Evidence
AstraZeneca
Gaithersburg, MD · Gaithersburg
…integrate clinical, molecular, imaging, and real-world data to support continuously learning evidence…
Added 1 min ago
PG
Associate Director, Content
Publicis Groupe Holdings B.V
Chicago, IL
- $106,780 to $153,405 USD / year
…large, high profile client which entails leading projects that support content activation, i.e. recommendations for content themes, partnerships, and…
Added 1 min ago
NS
SUPERVISORY IT CYBERSECURITY SPECIALIST
Naval Systems Management Activity
Joint Base Anacostia-Bolling, DC
- $169,279 to $197,200 USD / year
You will serve as a SUPERVISORY IT CYBERSECURITY SPECIALIST in the NAVAL SYSTEMS MANAGEMENT ACTIVITY
Added 1 min ago
US
Intelligence Specialist
United States Fleet Forces Command
Naval Base, Norfolk, VA
- $108,019 to $140,426 USD / year
…Development Center (NIWDC). This position is located in Naval Support Activity Hampton Roads, Norfolk, VA in the NAVINFOWARDEVCEN…
Added 1 min ago
EO
Administrative Officer
Executive Office for U.S. Attorneys and the Office of the U.S. Attorneys
Milwaukee, WI
- $111,310 to $144,705 USD / year
Planning and managing a comprehensive administrative support program that includes the spectrum of administrative support services, e.g., budget, administration, personnel, space…
Added 1 min ago
NE
INTERNATIONAL TRAINING DIVISION MANAGER
Naval Education and Training Command
Newport, RI
- $101,375 to $131,790 USD / year
…workflow processes and procedures to ensure the overall training program objectives are within compliance with guidelines and directives; 2) Develop training curriculum and instructional…
Added 1 min ago
VH
Nurse
Veterans Health Administration
Chico, CA
- $93,546 to $163,824 USD / year
This position is eligible for the Education Debt Reduction Program (EDRP), a student loan payment reimbursement program. You must meet specific eligibility requirements per VHA policy and…
Added 1 min ago
US
SHIPWRIGHT SUPERVISOR I
United States Fleet Forces Command
Kittery, ME
- $49 to $57 USD / hour
…resume must show complete information for each job entry to support minimum qualifications. The following information should be provided in your resume: employer's name, starting and end…
Added 1 min ago
US
COMMANDER'S ACTION GROUP ASSISTANT
United States Fleet Forces Command
Naval Base, Norfolk, VA
- $75,788 to $98,530 USD / year
…resolving operational bottlenecks or improving administrative support to the Commander. | You will organize and prepare finished written materials and supporting audiovisual presentations…
Added 1 min ago
FA
Aerospace Engineering Technician
Federal Aviation Administration
Sacramento, CA · Oklahoma City, OK
- $53,528 to $82,976 USD / year
…to analyze and resolve performance discrepancies on Flight Program Operations aircraft and flight inspection platforms in direct support of the National Airspace System (NAS). Troubleshoots…
Added 1 min ago
FA
Aerospace Engineering Technician
Federal Aviation Administration
Sacramento, CA · Oklahoma City, OK
- $53,528 to $82,976 USD / year
…to analyze and resolve performance discrepancies on Flight Program Operations aircraft and flight inspection platforms in direct support of the National Airspace System (NAS). Troubleshoots…
Added 1 min ago
DA
Supervisory IT Specialist
Deputy Assistant Secretary for Information and Technology
Location Negotiable After Selection
- $90,925 to $118,204 USD / year
…solutions. Help protect and modernize mission-critical systems and support quality services for Veterans. Work in a dynamic, innovative environment as IT Specialist. Located in the…
Added 1 min ago
NS
SUPERVISORY IT SPECIALIST (STRAGETY/PLANNING)
Naval Special Warfare Command
Little Creek Amphibious Base, VA
- $108,019 to $140,426 USD / year
…infrastructure is properly scoped, funded, and implemented to support current and future mission requirements. | You will provide authoritative guidance, technical assistance, and…
Added 1 min ago
AF
SECURITY SPECIALIST
Air Force Materiel Command
Hill AFB, UT
- $89,508 to $116,362 USD / year
…standards for the construction, accreditation, and continuous management of Sensitive Compartmented Information Facilities (SCIFs) and Special Access Program Facilities (SAPFs). Personnel…
Added 1 min ago
VH
Pharmacy Technician - Inpatient
Veterans Health Administration
Mather AFB, CA
- $66,896 to $86,967 USD / year
Uses the AR/WS computer program to generate a list of ward medication needs. Processes requests for ward medications, prepares and delivers products according to pharmacy operating…
Added 1 min ago
OO
Technical Project Manager (Archival) 2 Year Term
Office of Administration
Washington, DC
- $143,913 to $187,093 USD / year
Plans and manages IT project and program budgets, including multi-year funding, cost estimates, and spend plans; tracks obligations, expenditures, and burn rates to support comprehensive IT…
Added 1 min ago
UA
Military Personnel & Administrative Specialist
U.S. Army Reserve Command
Joint Base Lewis-McChord, WA
- $56,715 to $90,190 USD / year
…military pay account transactions and reports. | Provide advice or support regarding personnel or pay matters. | Maintain military personnel files to ensure compliance with laws and…
Added 1 min ago
OA
Supervisory Budget Analyst
Other Agencies and Independent Organizations
Washington, DC
- $169,279 to $197,200 USD / year
Provides strategic and practical advice, counsel, and direction of the OIG's budget program to all staff and Senior Executive Leadership. Oversees the preparation of all budget submissions,…
Added 1 min ago
NA
SUPERVISORY GENERAL ENGINEER
Naval Air Systems Command
Arlington, VA
- $143,913 to $197,200 USD / year
…DoW strategic focus areas and initiatives and adjust customer program and support plans to ensure that successful outcomes can be realized. | You will direct, integrate and coordinate the…
Added 1 min ago
DH
Financial Management Analyst
Defense Health Agency
Falls Church, VA · San Antonio, TX
- $108,001 to $158,322 USD / year
…within the assigned areas of responsibility | Perform financial management support functions by providing assistance in Budget Execution, Financial/Accounting Reconciliation and Reporting…
Added 1 min ago
NP
Park Ranger - Interpretation
National Park Service
Sequoia National Park, CA
- $62,033 to $80,648 USD / year
…visitors to personal relevance; facilitate shared learning; support specific learning objectives to meet educator/community needs; inform the public for compliance/safety; support…
Added 1 min ago
AF
UNIT PROGRAM COORDINATOR
Air Force Global Strike Command
Minot AFB, ND
- $34,799 to $56,039 USD / year
…contact to the squadron commander/director for administrative support programs to include but not limited to task management, cybersecurity liaison (CL), Government Travel Card (GTC)…
Added 1 min ago
OO
IT Program Manager for FAME & Identity Intelligence
Office of the Director of National Intelligence
Bethesda, MD
- $173,146 to $197,200 USD / year
…legal/policy/civil liberties compliance. MCD seeks an outstanding IT Program Manager (PM) to join mission-focused leaders developing solutions for the Counterintelligence and Security…

Smithsonian Institution

Management Support Specialist

Washington, DC, United States

$51,957 to $67,543 USD / year

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Job details

Pay: $51,957 to $67,543 USD / year
Apply by: Nov 11, 2026
Posting language: English
Posted: Oct 29, 2026

Original job description

Summary The Smithsonian Institution is the world’s largest museum, education, and research complex, with 21 museums and the National Zoo. This position is located in one of the SI facilities serviced by the Office of Facilities Management (FM). The Office of Facilities Management is responsible for all Smithsonian facilities, many of which are designated as historic and all of which are visited by millions of people each year. Duties

The Management Support Assistant performs a variety of administrative support functions, including financial tracking and processing, procurement support, travel administration, records management, time and attendance support, and document preparation.

In this position, you will:

Provide administrative support to staff by assisting with travel authorizations and vouchers, scheduling meetings, maintaining calendars, and responding to administrative inquiries.
Establish and maintain office files and records, retrieve information as requested, and prepare records for retirement in accordance with established procedures.
Assist with the procurement of supplies, equipment, and services and monitor administrative support requirements to ensure office needs are met.
Prepare, edit, and format correspondence, reports, memoranda, forms, and other administrative documents, ensuring accuracy, completeness, and proper grammar, spelling, and format.
Respond to telephone calls, emails, and visitors by providing information and directing inquiries to the appropriate staff member or office.
Receive, review, distribute, and track incoming correspondence and other documents, ensuring timely routing and follow-up on assigned actions.
Assist with time and attendance activities and provide administrative support related to office operations and recordkeeping.
Maintain financial, travel, procurement, and administrative records and assist in compiling information for reports and tracking purposes.

Qualifications

You qualify for this position if you have one year of specialized experience equivalent to at least the GS-05 level in the Federal Service. For this position, specialized experience is defined as receiving, screening, referring visitors/phone calls; responding to inquiries both verbally and in writing; coordinating meetings; reviewing correspondence for grammar, spelling, punctuation, format; establishing and maintaining office files and records; typing a variety of products such as memos and forms.

Your resume must be no more than two (2) pages and should clearly demonstrate how your experience aligns with the responsibilities and specialized experience required for this position. Do not copy language directly from the vacancy announcement, as you will be deemed ineligible for consideration. Instead, provide detailed, descriptive information about your actual experience.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week.

In an effort to streamline our hiring process, SI employees whose current position of record is in the same job series 303) and who are in a (Federal competitive or excepted service appointment) as this advertised position, are not required to submit a transcript with your application package. However, if selected, you will be required to provide a copy of your transcript before your start date in the position.

Time-in-Grade Requirements: Under competitive merit promotion procedures, any individual who is currently holding, or who has held within the previous 52 weeks, a General Schedule position under a non-temporary appointment in the competitive or excepted service, must meet "time-in-grade" requirements (have served 52 weeks at the next lower grade of the grade for which you are applying). Education There is no education substitute at this grade level see above.

Requirements

Conditions of Employment

Qualification requirements, including one year time-in-grade at the next lower grade level for promotion candidates, must be met within 30 days of the job announcement closing date. See the 'Required Documents' section for additional information.

For information on qualification requirements, see Qualification Standards Handbook for General Schedule Positions viewable on OPM Website. How you will be evaluated Your application will be evaluated first for the basic qualifications described above. The applications that meet the basic qualifications will be evaluated further against the following criteria:

Skill in office support functions such as data entry, filing, timekeeping, scheduling, travel arrangements, authorizations and vouchers, phone or mail handling and reception duties.
Knowledge of procurement and contracting processes and requirements.
Ability to communicate in writing.
Ability to communicate orally.

Important Note:

Your resume and supporting documentation will be compared to your responses to the occupational questionnaire or other assessment tool for consistency. If a determination is made that you have rated yourself higher than is supported by your resume, you will be assigned a rating commensurate to your described experience. Your resume should provide detailed information regarding how your education and experience relate to this position, including the major duties and qualifications criteria listed.

You may preview questions for this vacancy.

Benefits

The Smithsonian offers a comprehensive benefits package that includes, in part, vacation and sick leave, holidays, health/life insurance, accident insurance, and excellent retirement program options.

Please see Benefits at https://www.si.edu/OHR/benefits for a complete description.

Flexible Spending Accounts - https://www.fsafeds.com/ Health Insurance - http://www.opm.gov/insure/health/index.asp Leave - http://www.opm.gov/oca/leave/index.asp Life Insurance - http://www.opm.gov/insure/life/index.asp Long Term Care Insurance - http://www.ltcfeds.com Retirement Program - https://www.opm.gov/retirement-services/ How to apply Click on the "Apply Online" button on the upper right side of the page.

Please Note:

You must apply for this position online through the 'Apply Online' button and submit required supplemental documents (if they are relevant to you).
Your resume must be no more than two (2) pages.
You may submit required documents by uploading them online during the application process.
The complete application package, including any required documents, is due in the Smithsonian Office of Human Resources on the closing date of the announcement by 11:59 PM Eastern Time.
If you are unable to apply online, paper applications may be accepted with prior approval of the Contact Person listed below.

Other information

This position is included in the bargaining unit.

Selections may be made for vacancies across the Smithsonian Institution (SI). By applying to this position, you agree to allow your application and other personal information to be shared with one or more SI hiring officials for employment consideration for same/similar positions within the location(s) identified in this announcement.

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