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Program Manager (Remote)
Molina Talent Acquisition
United States
Provides subject matter expertise and support for program management activities. Supports programmatic business needs across department and/or cross-functional areas, including programs…
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Urban Forester
University of South Carolina
SC
As a working manager, administers and continuously improves the campus urban forest program. Assesses campus trees for health, structural condition, pest and disease concerns, and risk;…
Added 3 mins ago
VH
Registered Nurse - Community Care Coordinator
Veterans Health Administration
Middleton, WI
- $71,599 to $151,662 USD / year
Graduate of a school of professional nursing approved by the appropriate accrediting agency and accredited by one of the following accrediting bodies at the time the program was completed…
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VH
Dietitian (Clinical)
Veterans Health Administration
Scottsdale, AZ
- $52,783 to $101,558 USD / year
Completed an ACEND accredited experiential or supervised practice program and provide a verification statement from the program director that conveys eligibility to take the CDR…
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Senior Social Worker (Caregiver Support Coordinator)
Veterans Health Administration
Los Angeles, CA
- $114,695 to $149,106 USD / year
The Caregiver Support Program Coordinator provides advanced clinical services, program development, education, outreach, and resource coordination for the Program of Comprehensive…
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UA
Program Manager
U.S. Army Corps of Engineers
Chattanooga, TN · Nashville, TN · Grand Rivers, KY · Florence, AL
- $106,437 to $144,102 USD / year
Serve as Deputy Operations Manager for a large, diverse staff to include subordinates, engineering and technicians, administrative staff, skilled trades, program analysts, and contractors.…
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VH
Safety & Occupational Health Manager
Veterans Health Administration
Las Vegas, NV
- $108,719 to $141,337 USD / year
The Safety Manager has responsibility for independently planning, designing and implementing programs, projects, studies or other work. Results are considered technically authoritative and…
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Dietitian (Clinical)
Veterans Health Administration
Loma Linda, CA
- $62,935 to $121,089 USD / year
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VH
Health System Coordinator (Administrative Applications Coordinator)
Veterans Health Administration
San Francisco, CA
- $77,161 to $145,468 USD / year
Provides input, advice and counsel for planning, programming, budgeting and general administration of all service units and programs.
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VH
Medical Support Assistant (Advanced)
Veterans Health Administration
Tucson, AZ
- $50,428 to $65,556 USD / year
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VH
Medical Support Assistant
Veterans Health Administration
Tucson, AZ
- $45,239 to $58,811 USD / year
…addition, candidate must possess the ability to operate computer programs, and scheduling of…
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Lead Medical Supply Technician (Sterile Processing)
Veterans Health Administration
Madison, WI
- $73,323 to $95,322 USD / year
…and maintain working and learning environments that promote professional growth and teamwork, and are inclusive, equitable and welcoming. We embrace our differences as individuals and unite…
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Lead Medical Support Assistant
Veterans Health Administration
Murrieta, CA
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…Practitioners, Dietitians, Social Works, and other administrative and professional staff throughout the Primary Care Service area. The outpatient program requires administrative scheduling…
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Advanced Medical Support Assistant
Veterans Health Administration
Hemet, CA · March AFB, CA · Redlands, CA
- $56,247 to $73,121 USD / year
Education: High school diploma, General Education Development equivalency certificate, or proficiency certificate from a State or territorial-level Board or Department of Education.
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Housing Manager
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Tucson, AZ
- $91,205 to $118,569 USD / year
The Fisher House Program provides temporary accommodations and support for families, support persons and Caregivers of Veterans and Active Duty Military receiving treatment at major…
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Senior Social Worker (BHIP)
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Farmington, MO
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This position is eligible for the Education Debt Reduction Program (EDRP), a student loan payment reimbursement program. You must meet specific individual eligibility requirements in…
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Senior Social Worker (BHIP)
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Healthcare Engineer - Project Engineer
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Seattle, WA
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Assists in the provision of a continuing education program for clinical staff and maintenance personnel addressing the principles and application of building and utility systems in the…
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Lead Medical Support Assistant
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Redlands, CA
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Healthcare Engineer - Project Engineer
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Seattle, WA
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Physician-Neurology
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Spokane, WA
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Little Rock, AR
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Dietitian (Clinical)-Corona CBOC
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Pharmacy Supervisor (Oncology Pharmacy Program)
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The Oncology Clinical Care Pharmacy Supervisor is a licensed pharmacist responsible for development, implementation, management, and reporting outcomes of the Oncology Drug Stewardship…
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Dietitian (Clinical)-Rancho Cucamonga CBOC
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Smithsonian Institution

Administrative Officer, IS 0341-13

Washington, DC, United States

$121,785 to $158,322 USD / year

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Job details

Pay: $121,785 to $158,322 USD / year
Apply by: Nov 30, 2026
Posting language: English

Original job description

OPEN DATE: November 3, 2026 CLOSING DATE: November 30, 2026 POSITION TYPE: Trust Fund APPOINTMENT TYPE: Indefinite SCHEDULE: Full Time DUTY LOCATION: Washington, DC

Position sensitivity and risk:

Non-Sensitive/Low Risk

Open to all qualified applicants

What are Trust Fund Positions? Trust Fund positions are unique to the Smithsonian. They are paid for from a variety of sources, including the Smithsonian endowment, revenue from our business activities, donations, grants and contracts. Trust employees are not part of the civil service, nor does trust fund employment lead to Federal status. The salary ranges for trust positions are generally the same as for federal positions and in many cases trust and federal employees work side by side. Trust employees have their own benefit program, which may include Health, Dental & Vision Insurance, Life Insurance, Transit/Commuter Benefits, Accidental Death and Dismemberment Insurance, Annual and Sick Leave, Family Friendly Leave, 403b Retirement Plan, Discounts for Smithsonian Memberships, Museum Stores and Restaurants, Credit Union, Smithsonian Early Enrichment Center (Child Care), Flexible Spending Account (Health & Dependent Care).

Conditions of Employment

Pass Pre-employment Background Check and Subsequent Background Investigation for position designated.
Complete a Probationary Period.
Maintain a Bank Account for Direct Deposit/Electronic Transfer.
The position is open to all candidates eligible to work in the United States. Proof of eligibility to work in U.S. is not required to apply.
Applicants must meet all qualification and eligibility requirements within 30 days of the closing date of this announcement.

OVERVIEW

Smithsonian Gardens enriches the Smithsonian Institution experience through exceptional gardens, horticulture exhibits, collections and educational programs. An SI-recognized collections unit, SG manages collections of living, garden objects and the Archives of American Gardens.

DUTIES AND RESPONSIBILITIES

This position serves as a key administrative advisor to the Director and SG Leadership, driving alignment across budget, HR, and daily operations. The selected candidate is responsible for the integrated coordination and execution of a wide range of administrative and management services essential to the operations of Smithsonian Gardens.

Management Analysis and Long-Range Planning:

Serves as the principal advisor to management on administrative operations and sensitive organizational matters. Directs administrative programs involving budget, human resources, procurement, facilities management, safety, and related functions. Interprets SG and SI policies, develops plans and programs, and advises supervisors on administrative actions and workforce issues.
Coordinates operations across SG by identifying workflow gaps, streamlining processes, and implementing improvements that enhance efficiency and service delivery. Translates leadership priorities into operational plans, oversees recruitment and workforce planning activities, monitors budgets and administrative processes, and ensures compliance, consistency, and timeliness of operations.
Participates in Smithsonian-wide management and administrative initiatives, including the Council of Administrators. Represents SG in internal and external meetings, evaluates service effectiveness through stakeholder engagement, and cultivates professional networks to identify and implement best practices.

Budget Formulation and Execution:

Directs all phases of budget formulation, presentation, justification, execution, and monitoring. Develops budget narratives, supporting documentation, spending plans, and financial reports while ensuring compliance with management objectives, regulatory requirements, and donor intent, when applicable.
Monitors obligations and expenditures, adjusts funding allocations to reflect changing priorities and resource availability, and oversees spending plans and resource control systems. Conducts cost-benefit analyses, develops cost-containment strategies, and reports budget status to management, leadership, and donors. Ensures the accuracy and integrity of financial records and reports.

Personnel Management Program:

Manages SG's personnel program, including workforce planning, recruitment, staffing, interviewing, promotions, classification, position management, performance management, employee relations, recognition, and training. Analyzes workforce utilization against authorized positions and budgets, identifies issues, and works with supervisors to resolve them.
Reviews personnel policies and actions, advises managers on human resources matters, and recommends improvements to personnel programs and practices. Identifies training and development needs, supports staff development and diversity initiatives, and monitors performance management systems to ensure fairness, consistency, and alignment with SG goals.
Manages and maintains SG's SharePoint site, coordinating updates with managers and stakeholders to ensure information remains current and accessible.

Procurement and Finance:

Oversees procurement and financial operations, including the review and processing of procurement actions, travel requests, supplies, services, and equipment purchases funded through Federal and Trust resources.
Monitors expenditures to ensure appropriate use of funds and compliance with funding limitations. Coordinates and oversees accounts payable, accounts receivable, and gift-processing activities, ensuring transactions are accurately recorded and comply with established financial and donor management policies and procedures.

Facilities Management:

Analyzes facility, vehicle, and equipment requirements based on operational needs, workflow, and long-range planning. Develops and implements capital plans for facility maintenance, improvements, and vehicle replacement.
Serves as SG's liaison with the General Services Administration (GSA) and Smithsonian service providers regarding facilities and vehicle maintenance. Evaluates and recommends solutions related to space utilization, equipment, telecommunications, and information technology needs. Coordinates facility-related projects and external partnerships and oversees incoming and outgoing mail operations.
Implements and monitors SG's safety and occupational health program, promotes regulatory compliance, and communicates safety policies, procedures, and best practices to staff.

Supervisory Duties:

Provides supervision and administrative oversight of assigned staff by planning, organizing, prioritizing, and assigning work; establishing schedules and workload priorities; monitoring progress; and ensuring timely completion of assignments.
Establishes performance expectations, evaluates employee performance, provides technical and administrative guidance, and identifies training and development opportunities. Participates in recruitment and selection activities and recommends appointments, promotions, reassignments, and other personnel actions.
Addresses routine performance and conduct issues, recommends corrective actions within delegated authority, and refers complex matters to higher-level management. Identifies opportunities to improve productivity, work processes, and service delivery. Reviews and approves employee leave and timesheets, ensuring adequate staffing coverage and compliance with Smithsonian policies and procedures.

Performs other duties as assigned.

QUALIFICATION REQUIREMENTS

Education and Experience:

To qualify for this position, applicants must possess a bachelor's degree from an accredited college or university and at least seven (7) years of progressively responsible experience managing administrative operations, or an equivalent combination of education and experience that demonstrates the knowledge, skills, and abilities required to perform the duties of the position. A master's degree in public administration, business administration, human resources management, organizational leadership, or a related field is preferred.

Qualifying experience includes:

Planning, directing, and evaluating administrative programs and operations.
Developing, administering, and monitoring budgets, including financial planning, forecasting, resource allocation, expenditure oversight, and budget reporting.
Managing procurement, contracts, travel, and related administrative functions.
Leading workforce planning, recruitment, onboarding, staffing, and personnel management activities.
Advising senior leadership on administrative, operational, financial, and human resources matters.
Supervising professional, administrative, and support staff, including performance management, employee relations, and staff development.
Managing financial and human capital resources to support organizational priorities and ensure accountability.
Identifying operational challenges, resolving complex issues, balancing competing priorities, and implementing process improvements.
Developing and implementing administrative policies, procedures, and operational plans that promote efficiency, compliance, and effective service delivery.
Building collaborative relationships with internal and external stakeholders and representing the organization in committees, meetings, and cross-functional initiatives.
Experience managing administrative operations within a museum, cultural, educational, research, nonprofit, governmental, or similarly complex organization is highly desirable.

Education completed outside the United States must be deemed equivalent to higher education programs of U.S. Institutions by an organization that specializes in the interpretation of foreign educational credentials. This documentation is the responsibility of the applicant and should be included as part of your application package.

Any false statement in your application may result in rejection of your application and may also result in termination after employment begins.

Join us in "Inspiring Generations through Knowledge and Discovery."

Resumes should include a description of your paid and non-paid work experience that is related to this job; starting and ending dates of job (month and year); and average number of hours worked per week.

What To Expect Next: Once the vacancy announcement closes, a review of your resume will be compared against the qualification and experience requirements related to this job. After review of applicant resumes is complete, qualified candidates will be referred to the hiring manager.

Relocation expenses are not paid.

The Smithsonian Institution provides reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation should contact sikkengak@si.edu. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. To learn more, please review the Smithsonian’s Accommodation Procedures.

The Smithsonian Institution is an Equal Opportunity Employer. To review The Smithsonian's EEO program information, please click the following: https://www.si.edu/oeo

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