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Added 2 mins ago
KC
Capital Project Manager III
King County
Seattle, WA
- $121,042.27 to $153,428.08 USD / year
King County's Facilities Management Division (FMD) is seeking an experienced Capital Project Management professional to help deliver critical projects serving your community and King County…
Added 2 mins ago
KC
Compliance Supervisor (Grant Supervisor)
King County
Seattle, WA
- $59.59 to $75.53 USD / hour
The successful candidate will bring strong experience in financial auditing, fiscal analysis, public contract management, and compliance oversight, along with demonstrated supervisory and…
Added 2 mins ago
KC
TLT/SDA Contracting Manager (Project/Program Manager III)
King County
Seattle, WA
- $110,087.54 to $139,542.21 USD / year
The King County Sheriff’s Office (KCSO) is seeking a highly skilled Project/Program Manager (PPM) III to manage and facilitate KCSO’s various contracts by providing analysis, research,…
Added 3 mins ago
Internship Coordinator
University of South Carolina
SC
This position would include the traditional management duties of an Internship Coordinator, such as recruiting organizations for internships, assisting students in preparing for internships…
Added 4 mins ago
Marketing Associate
Sun Light & Power
Berkeley, CA
Project management discipline and the self-direction to run your own priorities without being closely managed.
Added 7 mins ago
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Advanced Compute and Solutions Program Manager
HP
Fort Collins, CO · Spring, TX
- $147,050 to $219,050 USD / year
…with peers and managers in other functional areas – Product Management, Marketing, R&D, Supply Chain, Support and others to ensure the program can be delivered as…
Added 8 mins ago
Software System Engineer
The Exploration Company
Houston, TX
We are seeking a highly motivated and experienced Senior Software System Engineer to support the certification activities of the flight software for the Nyx program. You will work in a…
Added 10 mins ago
Project Engineer - Mission Critical
The Bowa Group Inc
Dallas, TX
BOWA Construction is a General Contractor and Construction Management firm built on the core principles of family, honesty, discipline, and quality. With a team of industry experts…
Added 10 mins ago
Field Engineer - Mission Critical
The Bowa Group Inc
Dallas, TX
BOWA Construction is a General Contractor and Construction Management firm built on the core principles of family, honesty, discipline, and quality. With a team of industry experts…
Added 10 mins ago
VDC Engineer - Mission Critical
The Bowa Group Inc
Dallas, TX
The VDC Project Engineer will report to the VDC Senior Project Manager and support the implementation and execution of BIM and VDC processes across large-scale construction projects. This…
Added 10 mins ago
Project Scheduler - Mission Critical
The Bowa Group Inc
Dallas, TX
Bowa Construction is a General Contractor and Construction Management firm built on the core principles of family, honesty, discipline, and quality. With a team of industry experts…
Added 10 mins ago
Safety Coordinator - Construction
The Bowa Group Inc
Dallas, TX
BOWA Construction is a General Contractor and Construction Management firm built on the core principles of family, honesty, discipline, and quality. With a team of industry experts…
Added 12 mins ago
People Systems & Programs Specialist, Employee Relations
Expedia, Inc.
WA
…quality, consistency, and compliance. It is paired with minor project management to deliver the enhancements, process changes, and tool rollouts that come out of that work. The role handles…
Added 13 mins ago
G
Ops Manager Trainee
GPAC
Yankton, SD
- $50,000 to $60,000 USD / year
…to learn about the grain handling industry and develop their management skills. You will receive hands-on training and mentorship from experienced professionals while contributing to our…
Added 13 mins ago
Compliance Reporting Analyst
SafeRide Health
Remote, United States
Strong project and stakeholder management skills, building trusted relationships that influence collaboratively across teams.
Added 13 mins ago
Central Services Division Policy & Operations Manager (Business Operations Manager 2)
Department of Environmental Quality
United States
…and organizational development, purchasing, and facilities management. Together, we support headquarters, regional offices, the Vehicle Inspection Program, and the Laboratory and…
Added 19 mins ago
Grants Manager
University of Washington
Seattle, WA
Work strategically with PIs to identify and apply for grants that support current and future research initiatives. Work with department faculty, other campus units, and…
Added 19 mins ago
Pre-Award Specialist - Department of Medicine
University of Washington
Seattle, WA
Manage compliance of the G&C program and provide technical advice and interpretation of government, foundation, and UW regulations to PIs, program managers, researchers, and support staff.
Added 22 mins ago
CO
Intergovernmental Policy Advisor
City of Bellevue
Bellevue, WA
- $68.9 to $95.11 USD / hour
Bellevue is hiring for two positions that support Bellevue’s Intergovernmental Relations team in service to the City Council and city leadership, with a primary focus on regional policy and…
Added 23 mins ago
S
Client Enablement Manager
Skai
Chicago, IL
- $95,000 to $105,000 USD / year
Strong project management and organizational skills, with the ability to independently manage multiple programs and priorities.
Added 23 mins ago
S
Client Enablement Manager
Skai
New York, NY
- $95,000 to $105,000 USD / year
Strong project management and organizational skills, with the ability to independently manage multiple programs and priorities.
Added 23 mins ago
CIS Chief Engineer
CIS MOA Management, LLC
United States
Manages hotel renovations, coordinates project status with Corporate Technical Services, architects, licensing agencies, contractors and hotel management
Added 23 mins ago
RH
Assistant Community Manager
Robert Half
Hayward, CA
- $25 to $29 USD / hour
Prepare project status reporting and help uphold property rules, program requirements, and administrative procedures consistently.
Added 27 mins ago
Customer Advisor Supervisor (Sacramento)
Communication Service for the Deaf, Inc
Remote, United States
The Customer Advisor Supervisor is responsible for overseeing the daily operations and management of the Customer Advisors team within the Deaf and Disabled Telecommunications Program…
Added 27 mins ago
PA
Program Manager - Executive Programs and Strategic Accounts
President and Board of Trustees of Santa Clara College
Santa Clara, CA
- $37.31 to $44.79 USD / hour
As a key member of the LEC team, the Program Manager translates client needs into well-executed learning experiences and opportunities for repeat and expanded engagement. The role works…

Smithbucklin

Conference Lead

Chicago, IL, United States
Washington, DC, United States

The expected pay for this role will be $74,000 – $80,000 for Chicago and $78,000 – $84,000 for Washington DC.

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Job details

Pay: The expected pay for this role will be $74,000 – $80,000 for Chicago and $78,000 – $84,000 for Washington DC.
Experience: 5+ years relevant professional experience
Posting language: English

Original job description

Description

Smithbucklin, a 650-person, employee-owned professional services company with more than 70 years of success serving the association market, with primary offices in Chicago and Washington, D.C., is looking for a Conference Senior Coordinator to join our Event Services unit in our Washington or Chicago office.

Our Event Services unit provides meeting, conference , event and trade show management worldwide through the expertise of our meeting professionals, who manage every facet and detail of our client organizations' events. Our goal is to work closely with a client organization's leaders to create an enjoyable conference experience for all attendees, exhibitors and sponsors, while ensuring a successful outcome based on the organizations' event objectives.

At Smithbucklin, we embody a culture driven by optimism, ambition, expertise, and thoughtfulness, where every team member is empowered to exceed expectations and deliver exceptional results for our clients. Join us in shaping the future of association management, where our values serve as the cornerstone of our success.

What You Will Do… In this role, you will be accountable for leading the overall delivery of meetings and events for a group of clients. The Conference Senior Coordinator acts as a meeting and event specialist and develops and implements meeting and event components of event strategy and delivery. This role is accountable and responsible for meeting and event project management, financial management, team management, and oversight of all aspects of meeting and event delivery for assigned clients.

Develops event strategies, solutions, and innovations that are tailored and relevant to client needs to support the overall event strategy and achievement of event outcomes.
Supports future year site selection strategy.
Develops and manages cross-unit project plan and Schedule of Events including end-to-end logistical management of conferences, conducts planning meetings and site visits for the event team.
Manages event project scope, identifying issues and developing contingency plans.
Proactively communicates project status, program deadlines, identifying any areas of concern and addresses issues to ensure convention outcomes are met.
Manages financials including developing budgets, tracking against budget and forecast and overseeing ongoing monthly financial reconciliation and final billing.
Determines Housing plan and blocks, oversees housing dashboard for ongoing tracking and reporting to track performance, takes actions to address housing trends as needed.
Develops meeting space floor plan and assigns meeting space.
Partners with Education and Marketing to design and develop general session programming and staging
Creates food and beverage plans, grid and specifications while ensuring accurate BEOs and F&B guarantees.
Oversees Audio Visual requirements and vendor analysis, selects vendor and negotiates contracts.
Oversees third party supplier needs (DMC, temporary staffing, transportation, housing, registration) and coordination, leads RFP processes and ensures high quality supplier relationships and service delivery.
Manages all aspects of special events and networking sessions.
Manages volunteer event planning committees and communications
Manages and oversees all aspects for on-site preparation and delivery including staff travels plans, creation of on-site requirements and support documentation, VIP management, risk management
Contributes to overall team success by identifying problems and proactively seeking out methods to improve self-performance and/or efficiency of an operation or task.
Facilitates continuous communication between Smithbucklin units, clients, attendees and suppliers to meet the needs of client organizations.
Manages weekly event reporting dashboard to client

This Role Might Be for You If…

You love events and meeting space, you possess strong knowledge of industry terminology.
You love innovation and coming up with new and interesting ways of doing things
You love to multi-task, have strong time management skills and are known for your ability to prioritize effectively and flex when needed
You are proactive, with a default towards taking action
You thrive in pulling people together for a greater cause, eliciting cooperation from and inspiring clients, colleagues and suppliers
When presented with a problem, you demonstrate a positive attitude, eagerness and open-mindedness towards solution seeking
You possess intellectual curiosity, are a continuous learner and seek to understand the “why and how”
You possess strong written and oral communication skills
You have strong interpersonal skills and a high degree of responsibility, initiative and professionalism
You possess familiarity with venues, facilities and conventions centers
You have the ability to travel 25%, both domestic and international, and work overtime as needed to attend events and client meetings (may include weekends)

Basic Qualifications

Bachelor's degree from an accredited four-year institution or equivalent experience
5+ years relevant professional experience

Preferred Qualifications

5 year+ of experience in an event planning environment is a plus
Proficiency with basic computer programming, including the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Where Do You Fit? Whether you are just beginning your career or are a mid- or senior-level professional, working at Smithbucklin will offer you countless opportunities to develop transferrable skills, acquire meaningful knowledge and gain rich experiences at an accelerated pace. By working collaboratively with smart, ambitious, multi-talented, genuine and hardworking colleagues, you will build meaningful, deep and enduring relationships that will serve you well throughout your career, regardless of your chosen path. In addition, as a 100 percent employee-owned company, Smithbucklin offers all of our people – regardless of position or compensation – an equal chance to experience the fulfillment and reap the benefits of ownership. As owners, our employees control the destiny of Smithbucklin and are unified in the goal of building a great, enduring company.

Smithbucklin is a hybrid work environment with in-office days established as Monday, Tuesday, and Thursday. Employees will work a standard 40-hour week, with the possibility of additional hours based on project deadlines.

Smithbucklin considers several factors when determining compensation, including a candidate's recent coursework, training, experience, and certifications, among other considerations. The expected pay for this role will be $74,000 – $80,000 for Chicago and $78,000 – $84,000 for Washington DC.

Equal Employment Opportunity

At Smithbucklin, Equal Employment Opportunity is our commitment and goal. All qualified candidates will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other protected status designated by federal, state or local law. Applicants are encouraged to confidentially self-identify when applying. Employment is contingent upon successful completion of a reference and background investigation based on position.

Smithbucklin will not sponsor applicants for work visas and as a precondition of employment, you must be authorized to work in the United States permanently.

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