District Receptionist

PURPOSE To establish a list of eligible candidates that will be used to fill a current vacancy as well as future needs for the duration of the list, up to one year. The current vacancy is a 12 month, full-time (8 hours/day, 8:00-4:30 pm) position located at the District Office in Simi Valley.APPLICATION DEADLINE: Completed applications must be submitted no later than 11:59 p.m. on December 10, 2026. Late applications will not be accepted.TESTING PROCESS:A) Multiple Choice Test= 40% weighting on final scoreTentatively scheduled for as early as the week of December 14, 2026B) Structured Interview= 60% weighting on final scoreTentatively scheduled for as early as the week of December 28, 2026Applicants must meet the minimum qualifications stated in the job posting by the application deadline in order to move forward in the testing process. Those candidates who meet the minimum qualifications will be invited to the multiple choice test. Those with the highest scores on the multiple choice test will be invited to the structured interview. The testing process is subject to change as needs dictate. All communication regarding this process will be delivered via email.The information included in the Work Experience section of the application will determine whether applicants meet minimum qualifications. Please make sure you include ALL current and previous employment in the Work Experience section of the application and complete ALL fields.Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

Purpose Statement Under the general supervision of an assigned supervisor, serves as district receptionist and liaison between the District Office and the general public, staff, and external agencies. Performs a variety of general and specialized clerical and technical duties in support of district-wide operations and activities including but not limited to enrollment, maintaining office security and monitoring visitors.

Distinguishing Characteristics The District Receptionist provides general and specialized information and assistance that requires the use of judgment, tact, and sensitivity when following policies, rules, and procedures and when referring or addressing callers and complaints to appropriate staff for assistance as needed. The position is located at the front of the District Office which sets it apart from other Administrative Services Assistant classifications. Though they may share some similar responsibilities, the District Receptionist maintains office security and monitors visitors, and overall supports multiple functions and activities at a district-wide level. Advancement potential lies within secretarial career path.ESSENTIAL DUTIES & RESPONSIBILITIES

• Greets and welcomes visitors to the District Office in a professional and friendly manner
• Receives and provides accurate information regarding a variety of district programs, policies, and processes in accordance with established guidelines in-person and via phone or email
• Directs callers and visitors to the appropriate departments, sites, and personnel
• Maintains office security by following building access procedures, monitors for visitor badges and utilizes visitors log
• Monitors and maintains the district office master calendar; schedules meetings and reserves rooms and facilities; identifies and assists with resolving scheduling conflicts
• Schedules events, programs, and other activities; arranges for and ensures that materials, supplies, and refreshments are available
• Enters and follows requisitions through the purchasing and finance system
• Prepares and provides employee ID badges following District system procedure
• Receives and reviews materials such as records, files, and reports for completeness and conformance with established regulations, policies, and procedures; processes and submits materials to departments as appropriate
• Assists families with the completion of student enrollment and registration materials following established guidelines and procedures
• Maintains materials and correspondence to relay established policies, procedures, and protocols
• Provides input into the development of policies, procedures, and protocols to ensure the efficient and effective operation of the receptionist function
• Performs a variety of general and specialized clerical duties (e.g. entering and retrieving data from database systems; arranging and distributing documents and materials; collecting and organizing records, data, and information; preparing and processing routine financial transactions) in support of District Office and school site departments, functions, and programs
• Composes, edits, and proofreads, a variety of routine documents and forms, including correspondence, memoranda, reports, and other materials from straight copy, rough drafts, and verbal instructions: disseminates information as appropriate
• Receives, sorts, and distributes incoming and outgoing correspondence
• Maintains inventory of office supplies for assigned area
• Operates a centralized multi-line telephone system
• Establishes and maintains filing systems for assigned areas; maintains accurate and up-to-date files and records
• Ensures reception area is tidy and presentable

Other Functions

• Performs other duties as assigned that support the overall objective of the position.

MINIMUM QUALIFICATIONS

Education and Experience A high school diploma or equivalent AND three years of progressive clerical or administrative support experience, preferably in an educational environment. OR An associate degree with coursework in business administration, communications, behavioral science, or a related field AND two year of progressive clerical or administrative support experience, preferably in an educational environment. OR A bachelor’s degree with course work in business administration, communications, a behavioral science, or a related field AND one year of progressive clerical or administrative support experience or higher, preferably in an educational environment.SUPPLEMENTAL INFORMATION Skills, Knowledge and Abilities

Skills to:

• Operate office equipment, including computers and supporting word processing, spreadsheet, email, database, and specialized applications and systems
• Perform arithmetic operations quickly and accurately including sums, averages, fractions, decimals, and ratios
• Accurately enter electronic data and information at a speed necessary for successful job performance

Knowledge of:

• Customer service methods and techniques
• Methods and techniques of proper phone etiquette
• Applicable District rules, policies, procedures, initiatives, goals, and objectives
• Office procedures, methods, and equipment
• Basic mathematical principles to perform routine financial transactions
• Fundamentals of English grammar, spelling, and composition
• Principles and procedures of records management

Ability to:

• Provide information and assistance to others in a helpful, courteous, and timely manner
• Work under steady pressure with frequent interruptions and a high degree of public contact by phone and in person
• Learn, explain, and apply knowledge of District and department organization, operations, programs, functions, policies, and procedures
• Establish and maintain a variety of files and records
• Maintain confidentiality when handling sensitive information, records, and reports
• Exercise initiative and independence of judgment and action
• Accurately process routine financial transactions
• Carry out verbal and written instructions
• Learn and apply new information, skills, and technology
• Establish and maintain effective working relationships with those encountered in the course of work
• Communicate clearly and concisely, both orally and in writing
• Demonstrate sensitivity to colleagues, families, and the public with diverse cultures, languages, ethnic, socioeconomic, and other background

Working Environment Work is performed in an indoor environment where minimal safety considerations exist.

Individuals protected by the Americans with Disability Act (ADA) may request accommodation if needed. In order for appropriate arrangements to be made for testing, your request must be received at the time your application is submitted. If special arrangements are not requested at the time the application is submitted, it is understood that no special accommodations are required. Documentation on the need for accommodation must accompany your request.

Equal Employment Opportunity Statement The Simi Valley Unified School District is committed to providing equal opportunity for all applicants for employment. The application, examination, and selection process shall be free from unlawful discrimination, including discrimination against an individual or group based on race, color, ancestry, nationality, national origin, ethnic group identification, age, religion, marital, pregnancy, or parental status, physical or mental disability, sex, sexual orientation, gender, gender identity or expression, or genetic information; a perception of one or more of such characteristics; or association with a person or group with one or more of these actual or perceived characteristics. Benefits Salary: Five step salary range that provides annual increases of approximately five percent until the fifth step is reached. New hire initial step placement (normally up to Step 3) based on qualifying education and experience as outlined in Merit System Rule 7.20.1. An employee who is promoted to a higher class shall be placed on the step of the new salary range that is at least five percent above the current rate, excluding any differential pay.

Vacation: Earned based on assigned hours. Increased vacation allowance based on years of service with the district. Confidential employees receive an additional 3 days vacation allotment, up to a maximum of 22 days. Management employees receive 22 days of vacation (based on 12-month assignment).

Sick Leave: Earned at the rate of one day (based on the number of assigned hours) per month, and is accumulative from year to year.

Holidays: Fourteen paid holidays per year (based on 12-month assignment).

Insurance and Credit Union: The District offers a competitive Health and Welfare plan for employees and dependents, based upon the number of hours worked; employees who are placed in a regular assignment of 20 hours or more per week are eligible for benefits. The Ventura Schools Federal Credit Union offers a variety of services.

Retirement: Employees are covered by Public Employees Retirement System (PERS) Social Security and Medicare. Contributions are made by both the employee and employer. Click to visit Public Employees Retirement System(CalPERS) website.