Contract Project Administrator

A Snapshot of Your Day

We are seeking a highly organized and detail-oriented Contract Project Administrator to support fast-paced power plant service outages. In this role, you will work closely with project teams, site leadership, customers, and support personnel while supporting payroll processing, timekeeping, project cost tracking, invoicing and billing, financial reporting, and project documentation. You will play an important role in ensuring project administrative functions are completed accurately, efficiently, and in accordance with established procedures.

Success in this position requires exceptional organization, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. You will handle a high volume of emails, requests, deadlines, timesheets, financial data, and project records while maintaining a structured and reliable organizational system. The ability to work independently, follow established processes and procedures, and consistently use the tools provided through training is essential to ensuring required actions, deliverables, and deadlines are completed accurately and on time.

How You’ll Make an Impact

• Coordinate high-volume timekeeping and payroll activities.
• Support project cost tracking, billing, adjustments, and financial reporting.
• Manage a high volume of emails and project communications while tracking required actions and deadlines.
• Identify and assist with resolving payroll, billing, timekeeping, and cost discrepancies.
• Maintain accurate project records, databases, reports, and documentation.
• Follow established procedures and internal controls related to payroll, billing, project costs, and documentation.
• Work directly with project teams, site leadership, management, customers, and other support personnel.
• Organize and prioritize multiple assignments and deadlines in a fast-paced field environment.

What You Bring

• 2+ years of payroll management or processing experience with strong knowledge of payroll and timekeeping.
• Excellent accuracy, organization, communication, and problem-solving skills.
• Ability to independently manage multiple priorities and deadlines in a fast-paced project environment.
• Experience with billing, financial documentation, or project cost administration.
• Proficiency in Microsoft Word, Excel, and Outlook; SAP Financials experience preferred.
• High school diploma or equivalent.
• Ability to travel 100% and work onsite at assigned project locations, including meeting applicable nuclear-site access requirements.
• Flexibility to support seasonal spring and fall outage assignments, including extended shifts, overtime, nights, weekends, and holidays.
• Seasonal workload is approximately 960 to 1,200 hours per outage season, based on business needs.
• W-2 hourly contract position.

Candidates must be able to meet applicable site-access requirements, including required nuclear-site background screening or clearance when assigned to a nuclear facility. Seasonal assignments primarily support spring and fall outage work (Spring – March through June and Fall – mid-September through mid-December). Work schedules vary based on project and business requirements and may include extended shifts of 10 or more hours, overtime, weekends, holidays, nights, and overnight shifts.

About the Team

This opportunity may be a great fit if you are organized, dependable, detail-oriented, comfortable working with payroll and financial information, and able to manage multiple priorities in a fast-moving project environment.

Successful Contract Project Administrators must be comfortable working independently while also collaborating closely with project teams, site leadership, customers, and other support personnel.

If you enjoy solving problems, working with numbers, keeping projects organized, traveling to different project locations, and being part of a team in a field-based environment, we'd like to hear from you.

Who is Siemens Energy Staffing?

At Siemens Energy Staffing, we are more than just an energy technology company. Siemens Energy Staffing is the dedicated, exclusive staffing arm of Siemens Energy, Inc. We supply highly-skilled non-union craft labor and site personnel for power plants, industrial sites, factories, and warehouses - domestically and internationally. Headquartered in Orlando, Florida, every assignment we place works directly on a Siemens Energy Projects.

Rewards/Benefits

• Company paid medical coverage
• Overtime & Double-time
• Paid time off and paid holidays
• 401K savings plan with company match
• Referral Bonus

https://jobs.siemens-energy.com/jobs

Equal Employment Opportunity Statement

Siemens Energy is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local

law.