HR Coordinator

About Company:

About us

Since 1919, we at Forbo Movement Systems have been the specialists for high-quality conveyor and processing belts, versatile plastic modular belts, homogeneous conveyor belts, efficient power transmission belts and precise timing and flat belts. Our innovative solutions for production, material flow and logistics contribute significantly to the competitiveness of our customers. In addition to our focus on quality and innovation, we consistently focus on sustainability. Through continuous improvements, we also support the sustainability efforts of our customers. Purpose of the Position The HR Coordinator plays a key role in supporting day-to-day HR operations and initiatives across the organization. This role is responsible for coordinating employee lifecycle activities, assisting with payroll and compliance, supporting recruiting efforts, and ensuring smooth communication and documentation of HR processes. The HR Coordinator works closely with the HR Manager and cross-functional teams to ensure consistency and alignment with Forbo’s policies and values.

Key Responsibilities

• Coordinate onboarding and offboarding processes, including document collection, badge setup, and system access
• Maintain employee records and ensure data accuracy in HRIS and other tracking systems
• Schedule interviews, assist with candidate communication, and support recruitment activities as needed
• Process and track building maintenance requests, insurance certificates, and other administrative tasks
• Partner with HR Manager on employee relations coordination, internal communications, and event planning
• Prepare HR reports (e.g., attendance, turnover, new hires) and support compliance-related documentation
• Assist with payroll processing and employee data updates in collaboration with the payroll team
• Maintain up-to-date regional phone directories and organizational charts
• Oversee supply ordering and inventory for the HR department and breakroom areas
• Support HR projects and employee engagement activities, including recognition programs and events
• Administer and maintain ID badge system for employees, visitors, and vendors
• Act as point of contact for internal and external HR-related inquiries

Qualifications

• High school diploma or equivalent required; associate’s or bachelor’s degree in Human Resources or a related field preferred
• 2+ years of administrative or HR support experience, preferably in a manufacturing or industrial setting
• Proficiency in Microsoft Office Suite; experience with HRIS or payroll systems a plus
• Excellent organizational, time management, and communication skills
• High level of professionalism, discretion, and ability to manage confidential information
• Strong attention to detail and the ability to prioritize multiple tasks in a fast-paced environment

Physical Requirements

• Prolonged periods of sitting and working at a computer
• Ability to lift up to 15 pounds occasionally

Equal Opportunity Employer Statement It is the policy of Forbo Movement Systems to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information, or any other protected characteristic under applicable law.