Administrative Assistant II

Overview

Ready to build a career at the heart of Shure’s executive operations?

We are hiring for an Administrative Assistant. In this role, you will support the day-to-day operations of the Office of the President by providing foundational administrative, research, and event support under the direction of the Associate Director, Office of the President. This is a junior-level position intended for an individual who is interested in building a long-term career path in Executive Administration and Corporate event planning. The position also provides basic administrative support to two C-suite executives, including calendar management, expense reporting, invoice processing, meeting coordination, and ordering catering and office supplies.. You will also contribute to the preparation and execution of executive meetings, internal events, and initiatives that support enterprise priorities and leadership engagement.

This role is a hybrid position, 4-days a week at our Niles, IL HQ Office.

Responsibilities

• Provide administrative support to the Associate Director, Office of the President, and designated Office of the President activities as well as broader Executive team as needed.
• Provide basic administrative support to two C-suite executives, including managing calendars, preparing and submitting expense reports, and processing invoices.
• Schedule and confirm meetings and attendee participation, and order catering and office supplies as needed.
• Conduct research and gather information to support events and special projects.
• Assist in the preparation of briefing materials, agendas, presentations, summaries, and reports with a high level of accuracy and attention to detail.
• Draft, edit, and format written materials to meet executive standards and company brand expectations.
• Maintain organized files, documentation, and reference materials related to meetings, events, and executive initiatives.
• Provide hands-on support for executive meetings, leadership sessions, internal events, and offsites.
• Assist with event logistics, including room setup, materials preparation, catering coordination, attendee tracking, and post-event follow-up.
• Support event timelines, checklists, and task tracking to ensure details are executed accurately and on time.
• Coordinate with internal teams and service partners to support smooth and professional event execution.
• Utilize Microsoft Office tools (Word, Excel, PowerPoint, Outlook) to support administrative, research, and event-related work.
• Use AI-enabled tools responsibly to assist with research, drafting, formatting, and summarization, while ensuring accuracy, confidentiality, and appropriate human review.
• Demonstrate curiosity and openness to learning new tools and technologies that improve efficiency and quality of work.

Qualifications

• Minimum of 1 year of administrative experience in a professional or corporate environment. (One year of college coursework is equivalent to two years of experience)
• Experience supporting meetings or events, including logistics, preparation, or coordination.
• Strong written and verbal communication skills, with the ability to produce polished, professional materials.
• Excellent organizational skills and exceptional attention to detail.
• Ability to manage multiple tasks, follow established processes, and learn new assignments with guidance.
• Demonstrated professionalism and ability to handle confidential and sensitive information with discretion and professionalism consistent with the Office of the President.
• Proficiency with Microsoft Office applications and calendar management tools
• Ability to demonstrate follow-through, and reliability in a fast-paced, high-visibility environment.
• Ability to apply sound judgment when managing information, materials, and administrative tasks.
• The role requires strong attention to detail, professionalism, sound judgment, creativity, and the ability to execute work with accuracy and polish
• Interest in pursuing a career path in Executive Administration and/or Event Planning.
• Exposure to corporate meetings, leadership events, or internal communications.Creative mindset with the ability to contribute ideas and improvements to administrative and event processes.
• Current Notary Public commission is a plus.
• Familiarity with presentation tools, multimedia formats, or collaborative work platforms.

Applicants for this position must be currently authorized to work in the United States on a full-time basis. Shure will not sponsor applicants for this position for work visas.

WHO WE ARE

Shure’s mission is to be the most trusted audio brand worldwide – and for over a century, our Core Values have aligned us to be just that. Founded in 1925, we are a leading global manufacturer of audio equipment known for quality, reliability, and durability. We engineer microphones, headphones, wireless audio systems, conferencing systems, and more. And quality doesn’t stop at our products. Our talented teams strive for perfection and innovate every chance they get. We offer an Associate-first culture, flexible work arrangements, and opportunity for all.

Shure is headquartered in United States. We have more than 35 regional sales offices, engineering hubs, distribution centers and manufacturing facilities throughout the Americas, EMEA, and Asia.

Join Shure and Amplify Your Impact. Explore our unique culture and learn the key pillars that define our legacy of excellence.

THE MIX MATTERSDon’t check off every box in the job requirements? No problem! We recognize that every professional journey is unique and are committed to providing an equitable candidate experience for all prospective Shure Associates. If you’re excited about this role, believe you’ve got the skills to be successful, and share our passion for creating an inclusive, diverse, equitable, and accessible work environment, then apply!PAY TRANSPARENCYShure offers a competitive compensation structure that is reviewed annually to attract, hire, and retain the industry’s top talent. Base salaries vary based on qualifications, geography, experience, and expertise in each respective discipline. The range displayed on each job posting reflects the minimum and maximum base salary for the opportunity. The base salary for this position ranges from $47,100 to $70,700, with a midpoint target. If your salary expectations do not align, still apply as we are often flexible on the seniority of posted positions. All positions also include an award-winning benefits package.

WE GOT YOU - Our BenefitsAt Shure, we prioritize the well-being of our Associates. We offer competitive rewards packages that address physical, mental, financial, and overall well-being. Our benefits include comprehensive healthcare, mental health and retirement savings plans, generous paid time off programs, employee discounts, professional development opportunities, work-life balance initiatives, employee recognition programs, and volunteering/community involvement opportunities. To learn more, check out our Benefits At A Glance.