PURCHASING COORDINATOR/ADMINISTRATIVE ASSISTANT

Purpose: The Purchasing Coordinator will handle the school’s purchasing needs for equipment, furniture, curriculum, classroom and office supplies, etc. This will include monitoring current inventory, placing orders and scheduling deliveries to ensure that teachers and staff have sufficient amounts of necessary materials and equipment. They will also assist with school events, as well as cover the front office on a daily basis.

Personal Qualifications:

• A born-again believer with a testimony of salvation by receiving Jesus Christ as personal Savior and Lord.
• An active member in good standing of a Bible-believing church.
• Public and private life that demonstrates biblical qualities of a Christian role model, at home, work, and in the community.
• Practice principles of Christian growth including prayer, study, witnessing, and discipleship.
• Have the physical and mental characteristics needed to perform the job description and duties.

Professional / Technical Qualifications:

• The Purchasing Coordinator must possess a minimum of an Associate’s degree and/or a minimum of two (2) years of experience in a similar position.
• Strong oral and written communication skills in English required; oral and written fluency Spanish strongly preferred.
• Creative and/or graphic arts experience preferred.
• Proficiency with Excel, Word, and MS Windows required; PowerPoint, Photoshop/Canva (or similar) strongly preferred.

Responsibilities

• Purchasing: Create purchase orders for supplies, curriculum, and textbooks; check in deliveries; and use early-order discounts from curriculum publishers
• Administrative: Record daily student attendance, process facility reservations and maintenance work requests, and reconcile the monthly credit card statement
• Academic and event support: Coordinate year-round orders and planning for honor rolls, awards, certificates, school pictures, class rings, promotions, and graduation (diplomas, regalia, honor cords, florals, and programs)
• Year-end planning: Work with principals on curriculum changes and valedictorian/salutatorian selections, send inventory and checkout forms to teachers, and prepare the next school year’s planning calendar
• Front office coverage: Cover the front desk about 1–1.5 hours a day and when other staff are out. This includes answering phones, greeting visitors, following entry security and After Care pick-up protocols, and helping with carline, cafeteria coverage, and safety drills
• Professionalism: Keep sensitive information confidential, stay up to date on the school calendar, and maintain positive relationships with students, staff, families, and the SHBC community

Event Coordination The Purchasing Coordinator collaborates in the preparation for various events. The preparation for these events is done during business hours. However, the Administrative Assistant is expected to be at some of these events to assist. Required Attendance to School Events Back to School Parent Orientation Night (August) Open House Events (as scheduled) SharkFest (January) Others as may be assigned from time to time