TEMPORARY JUNIOR SCHOOL ADMISSIONS ASSISTANT

Shady Side Academy seeks a Temporary Junior School Admissions Assistant to support the Enrollment Management team and daily operations of the Junior School. This highly collaborative role helps create a welcoming, organized, and responsive experience for prospective families, current students, and the broader school community.

The ideal candidate is an organized, detail-oriented professional who communicates effectively, learns quickly, and enjoys working with people in a busy school environment. Reporting to the Chief Enrollment Officer and supervised by the Director of Junior School Admissions, this full-time, in-person, temporary position is anticipated to begin in December 2026 and continue through June 2027, allowing for a transition with the current Admissions Assistant.

RESPONSIBILITIES

Admissions & Family Engagement

• Maintain accurate applicant records in Veracross, track application progress, and coordinate follow-up on outstanding requirements
• Communicate with prospective families, respond to inquiries, and provide timely support throughout the admissions process
• Maintain admissions and enrollment data, prepare reports, and support applicant assessments
• Coordinate logistics for campus tours, student visits, and admissions events, including registration, materials, scheduling, and hospitality for events that occur during school days, as well as some evenings and weekends
• Support the fifth-grade student ambassadors, new-family buddy program, and onboarding activities

Junior School Administration & Operations

• Welcome visitors, answer calls, manage building access, and support daily school office operations.
• Assist with student arrival and dismissal, carpool, student supervision, and other assigned school-day responsibilities
• Support school events, administrative projects, and routine requests from faculty, staff, students, and families
• Coordinate purchasing, order approvals, budget allocations, and expense reporting using school financial and administrative systems
• Manage school supply orders and related administrative requirements, as well as other assigned duties, such as recess, lunch, and any other responsibilities deemed necessary by the Head of Junior School or Director of Junior School Admissions

Qualifications

QUALIFICATIONS & QUALITIES

• Experience in an administrative, educational, admissions, or customer service role preferred.
• Excellent organizational skills, attention to detail, and ability to manage competing priorities.
• Strong written and verbal communication skills and a welcoming, service-oriented approach.
• Proficiency with spreadsheets, databases, and office technology; experience with Veracross or similar systems is a plus.
• Sound judgment, discretion, adaptability, and commitment to confidentiality.
• Ability to work independently, collaborate effectively, and learn new processes quickly.
• Availability for occasional evening or weekend admissions events.

The successful candidate will be a proactive, dependable, and resourceful colleague who enjoys working with children and families, anticipates needs, and contributes positively to a dynamic school community.