Executive Assistant/Executive Operations Coordinator [2580]

Seventh Sense seeks an Executive Operations Coordinator / Executive Assistant to support leadership readiness, administrative coordination, and operational follow-through for the agency'sOffice of Administrative Services (OAS). The position combines executive administrative support with disciplined tracking of priorities, decisions, commitments, and cross-divisional activities. Initial participation in the OAS Tiger Team will build knowledge of the offices services, stakeholders, and leadership priorities. Hiring Timeframe: Upcoming Work Location:This position is onsite in Alexandria, VA. Seventh Sense will support your commute by contributing over $1,500 annually to a transportation FSA. Key Responsibilities - Coordinate leadership calendars, meetings, schedules, and cross-divisional logistics. - Anticipate meeting and briefing needs, obtain required inputs, and prepare agendas, read-aheads, presentations, and supporting materials. - Capture meeting decisions, action items, responsible parties, deadlines, dependencies, and unresolved questions. - Maintain action and decision records and coordinate timely follow-up. - Identify missing inputs, conflicting deadlines, and overdue commitments; elevate issues through established channels. - Prepare concise, executive-ready updates that distinguish progress, outstanding issues, and decisions needed. - Coordinate information from OAS divisions for recurring reports, briefings, and leadership engagements. - Support the Strategic Integration and Reporting Lead through timely reporting inputs, scheduling, documentation, and follow-up. - Support best-practice reviews, pilots, and other approved initiatives through administrative coordination and decision tracking. - Maintain organized records, reference materials, templates, and coordination procedures. - Identify recurring administrative obstacles and recommend practical improvements. Required Skills and Qualities - High proficiency in verbal and written communication - Demonstrated executive administrative or operations-coordination experience. - Strong calendar management, meeting preparation, writing, and organizational skills. - Ability to distinguish decisions, actions, unresolved issues, and informational updates. - Reliable follow-through across multiple stakeholders and competing deadlines. - Judgment to anticipate needs, resolve routine coordination issues, and recognize when escalation is appropriate. - Discretion when handling leadership, personnel, or other sensitive information. - Ability to learn organizational responsibilities quickly and coordinate respectfully across divisions. - Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, and shared document environments. - High School Diploma - 4+ years of experience as an administrative assistant - Ability to obtain a public trust clearance - Ability to improve administrative processes while maintaining accurate records and established controls. Preferred Experience - Experience supporting a virtual team environment - Providing support to federal leadership or executives in a complex organization. - Coordinating cross-functional initiatives, recurring reporting, and action tracking. - Preparing leadership briefings and maintaining executive correspondence and decision records. - Experienced in a customer support function Expected Contribution Protect leadership time, improve meeting and decision readiness, and strengthen accountability and follow-through across OAS.