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Added 2 days ago
Project Leader, Office of Net Assessment
The Mitre Corporation
McLean, VA
Establishing high quality of project deliverables, in consultation with the Department Chief Engineer: ensure delivered products lead to successful, impactful sponsor outcomes; ensure Task…
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Senior Systems Engineer
Omitron, Inc.
Colorado Springs, CO
Omitron is seeking a Senior Systems Engineer to join the SPARTAN team in Colorado Springs, CO, supporting the U.S. Space Force. SPARTAN is a secure, distributed network that connects Space…
Added 2 days ago
Engineering Metrics Management- Washington, DC
Serco USA
Alexandria, VA · Andrews AFB, MD · Annapolis, MD · Arlington, VA · Bethesda, MD · Chantilly, VA · Crystal City, VA · DC · Fairfax, VA · Falls Church, VA · Frederick, MD · Fredericksburg, VA · Gainesville, VA · Herndon, VA · Langley AFB, VA · Manassas, VA · McLean, VA · Patuxent River, MD · Pax River, MD · Reston, VA · Rockville, MD · Rosslyn, VA · Springfield, VA · Vienna, VA
…visualizations and operational reporting for CHENG and Deputy CHENG/Chief Systems Engineer (D.CHENG/CSE)…
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KBR
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The SSE serves as a principal cybersecurity and RMF Subject Matter Expert (SME) to the program manager, chief engineer, Information System Security Manager (ISSM), Information System…
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Director Engineering
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Celebration, FL
Assist in task force assignments, new openings, transitions/conversions, and special projects as assigned.
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Executive Administrative Assistant
ServiceNow
Remote, United States
It all started when engineer Fred Luddy wrote code that automated a tedious task for his coworker, Phyllis. She cried tears of joy. That moment inspired Fred to build a company that could…
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Principal Engineer - TS/SCI Clearance
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Stellantis
Auburn Hills, MI
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Columbia Hospitality Inc
Leavenworth, WA
Task Force Work Opportunities (Grow your career in idyllic locations across the globe)
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Executive Assistant
ServiceNow
Los Angeles, CA
It all started when engineer Fred Luddy wrote code that automated a tedious task for his coworker, Phyllis. She cried tears of joy. That moment inspired Fred to build a company that could…
Added 5 days ago
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Amentum
Tampa, FL
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NPE Governance Study Lead Engineer (Study 2) (REMOTE)
Koniag Government Services
Washington, DC
Koniag IT Systems, LLC a Koniag Government Services company, is seeking an experienced NPE Governance Study Lead Engineer to support the Department of the Air Force (DAF) in advancing its…
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Subject Matter Expert (SME) & Lead Developer
Radiance Technologies, Inc.
Huntsville, AL
Working under the direction of the Program Chief Engineer (who holds final airworthiness and system sign-off authority), you will serve as the primary hands-on technical architect and lead…
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AMDWS Chief Engineer
Northrop Grumman
Huntsville, AL
Northrop Grumman Defense Systems seeks a Chief Engineer for the Air and Missile Defense Workstation (AMDWS) program in Huntsville, AL. The Chief Engineer will serve as the technical…
Added 11 days ago
Engineer - Non Nuclear Test
General Dynamics Electric Boat
Groton, CT
Additionally, the individual is responsible for providing assistance to the D272 CTE (Chief Test Engineer) in identifying retest requirements to support the various planned projects,…
Added 11 days ago
Test Engineer - Non Nuclear Test
General Dynamics Electric Boat
Groton, CT
Additionally, the individual is responsible for providing assistance to the D272 CTE (Chief Test Engineer) in identifying retest requirements to support the various planned projects,…
Added 12 days ago
Executive Assistant
ServiceNow
Remote, United States
It all started when engineer Fred Luddy wrote code that automated a tedious task for his coworker, Phyllis. She cried tears of joy. That moment inspired Fred to build a company that could…
Added 12 days ago
Asbestos Remediation Specialist
City of New York
Valhalla, NY
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Added 15 days ago
Directors Action Group F-35 - 1.1.01
Credence Management Solutions LLC
Wpafb, OH
…more multi-functional teams staffed to complete a specific task, project, or program. AFLCMC/OZJ is currently providing acquisition support to the F-35 and Air Force-Product Lifecycle…
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Chief Engineer
CACI International
Albuquerque, NM
Join CACI as a Chief Engineer supporting the Hybrid Architecture and Development for Experimental Systems (HADES) program - an exciting, mission‑driven effort advancing the next generation…
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Launch Site Systems Engineer
MANTECH
Cape Canaveral, FL
MANTECH seeks a highly skilled and mission-driven Launch Site System Engineer to join our team at Cape Canaveral Space Force Station, FL.
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Hardware Engineer
Infinity Systems Engineering
Colorado Springs, CO
- $30 to $60 USD / hour
Infinity is seeking a Hardware Engineer to support the U.S. Space Force, Space Systems Command in maintaining and sustaining ground-based radar systems critical to U.S. and Allied missile…
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NS
Senior Systems Engineer - IT Infrastructure & Applications
Nou Systems
Colorado Springs, CO
- $170,000 to $205,000 USD / year
We are pleased to announce the opening for a Senior Systems Engineer, focused on IT Infrastructure & Applications who will join our Teams Next - Systems Engineering & Analyses (TN SEA) team…
Added 16 days ago
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Systems Engineer
Apogee Engineering
Colorado Springs, CO
- $130,000 to $145,000 USD / year
…engineering and opportunity management efforts across executing SEWS Task Orders as well as for the activities associated with US Space Force…
Added 16 days ago
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Hotel Maintenance Technician
Archer
Fairfax, VA
- $22 to $25 USD / hour
…necessary repairs and preventive maintenance as directed by the Chief Engineer/Engineering Supervisor to maintain a safe, attractive and efficiently operated hotel. The Maintenance…

ServiceNow

Executive Assistant

Remote, United States

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Job details

Posting language: English
Posted: Oct 20, 2026

Original job description

Company Description It all started when engineer Fred Luddy wrote code that automated a tedious task for his coworker, Phyllis. She cried tears of joy. That moment inspired Fred to build a company that could do that for everyone - freeing people from busywork so they could focus on meaningful work. Today, ServiceNow is the AI control tower for business reinvention. Our ServiceNow AI platform brings together any AI, any data, and any workflow - helping 85% of the Fortune 500® work smarter, faster, and better. We're building an AI-native culture where technology and talent are unstoppable together. And we're just getting started. Join us to put AI to work for people.

Job Description

Position Overview:

The Executive Assistant is a force multiplier and operational partner to the Senior Executive Assistant, supporting the executive office of the President and Chief Financial Officer. This role focuses on event execution, communications support, administrative operations, and after-hours backup. The Executive Assistant reports to the Senior Executive Assistant and works under their strategic direction on all complex or executive-facing decisions. The Sr. EA retains ownership of calendar management, strategic cross-functional coordination, executive communications strategy, and complex vendor relationships. The Executive Assistant amplifies the Sr. EA's capacity by owning execution on defined operational areas.

Key Responsibilities:

Event Coordination & Logistics:

Execute event planning and logistics under Sr. EA strategic direction, including departmental meetings, executive office events, and organization-wide initiatives (e.g., holiday parties, town halls, all-hands meetings)
Manage vendor coordination, catering, transportation, and on-site setup
Track RSVPs, attendee confirmations, and special accommodations
Ensure all prep materials for upcoming meetings are available and accounted for; track meeting attendees and flag status to Sr. EA to determine next steps
Ensure materials and run-of-show documents are available to President and CFO
Handle post-event follow-up and execute event troubleshooting and real-time problem-solving

Communications Support & Coordination:

Under the Sr EA guidance, the EA role will:
Manage routine email processing, routing, and responses
Coordinate scheduling emails, meeting confirmations, and calendar updates
Maintain communication logs and prepare executive communication summaries

Calendar & Scheduling Support:

Maintain calendar accuracy and update logistics for confirmed meetings
Monitor the calendar for conflicts and flag to Sr. EA immediately
Prepare weekly calendar reviews and highlight key activities for Sr. EA
Coordinate with external participants on scheduling logistics
Support scheduling calls and meeting coordination under Sr. EA direction

Administrative Operations & Support:

Maintain OCFO filing systems, databases, and operational documentation
Prepare executive materials: reports, presentations, briefing documents
Handle office management and supply ordering
Process expenses, reimbursements, and financial documentation
Manage shared calendars, scheduling tools, and software administration

Cross-Functional Coordination:

Execute multi-executive scheduling logistics under Sr. EA strategy
Set up meetings and coordinate follow-up on Sr. EA direction
Manage operational details with internal stakeholders
Document meetings, action items, and deliverables
Serve as escalation point for operational issues

Team Operations & Knowledge Management:

Assist with EA team scheduling and coordination
Update and maintain EA playbooks and operational documentation
Support onboarding and knowledge transfer procedures
Maintain shared team resources and calendars
Document processes and operational best practices

After-Hours & Urgent Support:

Handle urgent after-hours requests and escalate appropriately
Maintain communication during business-critical situations
Escalate all executive-facing decisions to Sr. EA

Reporting & Authority:

Reports to: Senior Executive Assistant Authority Level: Operational execution on defined responsibilities under Sr. EA direction. Does not own calendar strategy, executive communications strategy, or cross-functional coordination strategy. All executive-facing or strategic decisions escalate to Sr. EA.

Qualifications

Required Qualifications & Competencies:

5+ years as an Executive assistant
This position will require trips to the Bay Area
Social media skills, including creating and managing content across platforms
Strong organizational and project management skills; ability to manage multiple priorities
Excellent written and verbal communication; professional correspondence ability
Ability to work independently and follow Sr. EA direction without constant oversight
Strong attention to detail and accuracy in documentation and logistics
Ability to remain calm and problem-solve in high-pressure environments
Proficiency with Outlook, Teams, Office 365, and calendar management software
Demonstrated ability to follow processes and escalate appropriately
Flexible, adaptable, and willing to adjust priorities as needed
Discretion and professionalism in handling confidential information

Preferred Qualifications:

Experience supporting C-suite or senior executive team
Event planning and coordination experience
Experience with vendor management and contract coordination
Knowledge of financial operations or compliance requirements
Experience working as part of a larger administrative team

What Success Looks Like:

Sr. EA can delegate event execution without micromanaging logistics
Routine communications are handled professionally without Sr. EA involvement
Executive-facing communications always go through Sr. EA before delivery
Calendar logistics are executed perfectly; Sr. EA owns the calendar strategy
Urgent after-hours issues are handled competently or escalated immediately
Sr. EA has more bandwidth for strategic work due to execution support
No duplicate effort or parallel decision-making between Executive Assistant and Sr. EA

Work Environment & Expectations:

Fast-paced environment with competing priorities and time-sensitive requests
Occasional after-hours support for urgent executive needs
Collaboration with Sr. EA, finance teams, compliance, and cross-functional partners
High level of professionalism and confidentiality required
Flexibility and adaptability to changing circumstances and priorities
Support role - all executive decisions and strategy owned by Sr. EA

Key Distinctions: This Role vs. Senior Executive Assistant:

Executive Assistant OWNS:

Event execution and vendor logistics
Routine communications and scheduling
Administrative operations and documentation
After-hours urgent support

Senior Executive Assistant OWNS:

Calendar strategy and all hold decisions
Executive communications strategy and messaging
Cross-functional coordination and stakeholder relationships
Compliance and governance decisions
Strategic project coordination
All executive-facing interactions and decisions
Supervision and direction of Executive Assistant role
Travel logistics coordination (managed through external Travel Manager)

For positions in this location, we offer a base pay of $94,000 - $155,100, plus equity (when applicable), variable/incentive compensation and benefits. Sales positions generally offer a competitive On Target Earnings (OTE) incentive compensation structure. Please note that the base pay shown is a guideline, and individual total compensation will vary based on factors such as qualifications, skill level, competencies, and work location. We also offer health plans, including flexible spending accounts, a 401(k) Plan with company match, ESPP, matching donations, a flexible time away plan and family leave programs. Compensation is based on the geographic location in which the role is located and is subject to change based on work location. Additional Information Work Personas We approach our distributed world of work with flexibility and trust. Work personas (flexible, remote, or required in office) are categories that are assigned to ServiceNow employees depending on the nature of their work and their assigned work location. Learn more here. To determine eligibility for a work persona, ServiceNow may confirm the distance between your primary residence and the closest ServiceNow office using a third-party service. Equal Opportunity Employer ServiceNow is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, gender identity, veteran status, or any other category protected by law. In addition, all qualified applicants with arrest or conviction records will be considered for employment in accordance with legal requirements. Accommodations We strive to create an accessible and inclusive experience for all candidates. If you require a reasonable accommodation to complete any part of the application process, or are unable to use this online application and need an alternative method to apply, please contact globaltalentss@servicenow.com for assistance. Export Control Regulations For positions requiring access to controlled technology subject to export control regulations, including the U.S. Export Administration Regulations (EAR), ServiceNow may be required to obtain export control approval from government authorities for certain individuals. All employment is contingent upon ServiceNow obtaining any export license or other approval that may be required by relevant export control authorities. From Fortune. ©2026 Fortune Media IP Limited. All rights reserved. Used under license.

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More about this job

Skills

Logistics
Event planning
Troubleshooting
Problem solving
Scheduling
Communication skills
Documentation
Presentation skills
Office administration
Onboarding
Project management
Work independently
Attention to detail
Microsoft Outlook
Microsoft Teams
Microsoft 365
Adaptability
Adjust priorities
Vendor management
Regulatory compliance
Decision making
Collaboration
Confidentiality
Sales
ServiceNow

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