Human Resources Coordinator

Location: Birmingham, AL

Salary: $65,000–$80,000+ DOE

In-Office

Service Specialists Recruiting Agency is seeking a Human Resources Coordinator to join a professional organization in the Birmingham, AL market. This is a highly organized, hands-on HR role supporting recruiting, pre-employment, onboarding, employee documentation, and day-to-day HR operations. The ideal candidate will have prior HR or recruiting experience and be someone who takes ownership, anticipates needs, and keeps things moving.

What You’ll Do

• Coordinate the recruiting and hiring process from offer through onboarding

• Prepare offer letters, offer packages, employment documentation, and new hire paperwork

• Manage pre-employment requirements including background checks and drug screenings

• Keep multiple new hires moving through the onboarding process

• Serve as a welcoming point of contact for new hires through email, phone, and in-person interactions

• Coordinate with payroll, accounting, IT, fleet, and other internal teams to ensure new hires are fully prepared

• Support college recruiting efforts, including career fairs, internships, follow-up, and candidate engagement

• Assist with job postings, interview coordination, candidate communication, and recruiting logistics

• Maintain accurate employee records and documentation

• Support employee transactions, separations, benefits, payroll, and other HR processes

• Respond to routine HR questions from employees and managers and connect them with the appropriate resources

• Use Excel and HR systems to maintain records, track activity, pull reports, and support leadership reporting

• Identify opportunities to improve HR processes, systems, and efficiency

What We’re Looking For

• 3–5+ years of experience in HR, recruiting coordination, talent acquisition, or a related field

• Bachelor’s degree or equivalent combination of education and experience

• Strong understanding of HR processes and employee lifecycle activities

• Highly organized with exceptional attention to detail and follow-through

• Strong Excel and technology skills with the ability to quickly learn new systems

• Excellent customer service, communication, and relationship-building skills

• Ability to manage multiple priorities, deadlines, and moving pieces at once

• Strong problem-solving skills and sound professional judgment

• Comfortable working with employees, candidates, managers, and organizational leaders

• Experience with an ATS, HRIS, or recruiting technology is a plus

The Right Person

We’re looking for someone who is service-driven, inquisitive, and proactive. You ask questions, anticipate needs, and take ownership rather than waiting to be told what to do.

You’re comfortable welcoming a new employee while also working behind the scenes to make sure every document, system, and department is ready. You’re resourceful, tech-savvy, highly organized, and willing to step up when something needs attention.

If you’re an experienced HR or recruiting professional who enjoys a fast-moving, collaborative environment and wants to be a key part of a growing HR team, we’d love to hear from you. This is a confidential search, so you can also reach out to Abby Killorin at ak@servicespecailistltd.com.