AR / AP SPECIALIST

OVERVIEW:

The Accounts Payable/Receivable Specialist ensures that accounts payable data is collated and processed in a confidential and timely manner. The Accounts Payable Specialist is also responsible for overseeing the posting of all ledger entries and cash receipts; and to assure the prompt and accurate processing of disbursements to vendors. Performs accounts receivable functions including billing, processing of invoices, collection of invoices, and record keeping.

RESPONSIBILITIES:

• Review all invoices for appropriate documentation and approval prior to payment
• Prioritize invoices according to cash discount potential and payment terms
• Process check requests
• Audit and process credit card bills
• Match invoices to checks, obtain all signatures for checks and distribute checks accordingly
• 1099 maintenance
• Respond to all vendor inquiries
• Reconcile vendor statements, research and correct discrepancies
• Assist in month end closing
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
• Post customer payments by recording cash, checks, and credit card transaction
• Creates and sends invoices and credits to customer
• Answers customer inquiries regarding invoices and payments
• Send statements to customers and follow up on past due balances
• Make bank deposits
• Assist during annual and interim audits
• Works with other Accounting and Operations department members and projects as needed.
• Other duties as assigned

QUALIFICATIONS:

• High school diploma required, college courses in accounting preferred
• Five (5) years of accounting experience
• Advanced computer skills, including experience with accounting and business software applications
• Excellent attention to detail with strong organizational skills
• Strong verbal and written communication skills, with the ability to build rapport and effectively convey information.
• Dependable and able to manage multiple priorities
• Ability to recall, follow, and apply established administrative procedures.
• Demonstrated ability to learn new processes and maintain strict confidentiality of sensitive information

Physical Requirements:

• Prolonged periods of standing and walking
• Frequently required to sit, reach with hands and arms, and stoop, kneel, crouch, or crawl
• Must be able to lift and/or move 25 pounds