Proposal Coordinator

Sensis

The opportunity

Sensis is an independent, integrated marketing and communications agency. Since 1998, we have helped public- and private-sector organizations solve complex communications challenges and connect with diverse audiences. Our capabilities span research, strategy, creative, media, public relations, community outreach, digital experiences, web/UX, and analytics.

We are seeking a Proposal Coordinator to support our agency-wide business development operation across federal government (FedBiz), state/local/education (SLED), and commercial opportunities. This is a hands-on role combining excellent writing and document production with disciplined proposal coordination, compliance tracking, and management of shared pursuit resources.

You will work closely with Business Development team to turn complex requirements and many contributors into clear, accurate, polished, on-time submissions. You will also help build the reusable systems that make the entire new-business process faster and more consistent.

What you will do

• Coordinate cross-market pursuits. Support federal, SLED, and commercial RFPs, RFQs, RFIs, capability requests, pitch decks, and qualifications packages; manage schedules, assignments, reviews, version control, and submission logistics.
• Own proposal production and quality checks. Translate solicitation instructions into checklists, track forms and attachments, maintain requirement crosswalks, proofread final materials, and document submission confirmation.
• Build reusable knowledge systems. Maintain an organized, current library of case studies, resumes, credentials, approved agency narratives, project examples, templates, and other reusable content.
• Write and edit persuasive content. Draft and refine agency background, project descriptions, relevant experience, team qualifications, and selected response sections; reconcile input from subject matter experts.
• Support commercial pitches and sales materials. Create tailored capability presentations, credentials packages, one-pagers, and client-specific business development materials.
• Keep pursuits organized and measurable. Maintain proposal calendars and status trackers, archive submitted responses, track outcomes and lessons learned, and surface bottlenecks or missing inputs early.
• Use AI responsibly. Apply approved AI tools to summarize requirements, prepare draft language, organize content, and check consistency while validating every claim and protecting confidential data.

What you bring

• Excellent writing, editing, proofreading, and document formatting skills, with particular care for accuracy and consistency.
• Strong project coordination habits; able to manage simultaneous deadlines, details, contributors, and last-minute changes.
• Comfort with Microsoft Word, PowerPoint, Excel, and collaborative document systems such as SharePoint/Teams or Google Workspace.
• Good judgment about how to follow written instructions, recognize missing information, and escalate a risk before a deadline.
• Ability to translate research, technical, government-program, or marketing information into accessible language without overstating expertise.
• Experience using generative AI and editing tools appropriately, with careful fact-checking and confidentiality practices.
• One to three years of experience in proposals, grant writing, business development support, communications, marketing, professional services, grant writing, or content operations; exposure to federal or public-sector procurement; commercial agency pitches; Adobe Acrobat/Creative Cloud or Canva; a bachelor’s degree in a related field. We value strong demonstrated work and transferable skills; not every preferred qualification is required.

What we offer

Medical, dental, and vision coverage; 401(k); generous paid time off; and opportunities to grow within an integrated agency with public- and private-sector clients. Benefits are subject to plan terms and eligibility.

Location & compensation

This full-time position may be based in Los Angeles, Orange County, or Austin, with a hybrid schedule established according to office and team needs. Occasional domestic travel or in-person proposal collaboration may be required.

Annual base salary: $48,000–$59,000, depending on experience, skills, location, and internal equity. The position also offers a performance-based bonus opportunity, subject to an approved written incentive plan and achieved results. Actual bonus may be lower or zero; no payment is guaranteed. The position is expected to be nonexempt, subject to HR review, with overtime paid when required by applicable law.

Interested?

Please submit your resume and, if available, one short writing, proposal, or presentation sample that shows your own contribution. In your application, tell us briefly about a deadline-driven document or project you helped coordinate.